Zoho Analytics is a self-service BI and data analytics software that lets you analyze your data, create stunning data visualizations, and discover hidden insights in minutes.
It offers the following important capabilities:
Zendesk Advanced Analytics enables you to import your helpdesk data in Zendesk into Zoho Analytics for advanced reporting and analysis. This connector brings in all the capabilities of Zoho Analytics described above to Zendesk users.
Any Zendesk Administrator who wishes to visualize and analyze their helpdesk metrics can use this connector.
As a Zendesk user using this connector brings you immense benefits. You get to look at your helpdesk data in Zendesk in ways you couldn't have looked at before. It enables you to do powerful analysis and create insightful reports & dashboards. You can create a wide range of reports including agents' performance, NPS score, ticket inflow, satisfaction rating and do much more with ease .
Zoho Analytics drag-and-drop based reporting is so easy to use that you could create any report or dashboard on your Zendesk data with no IT help or technical knowledge and share them to your colleagues.
This connector is available in all the paid plans of Zoho Analytics. Refer to the Zoho Analytics pricing page .
Yes, we do provide a 15-day free trial for this connector from the date of setup.
Anyone to whom you privately share your databases, tables (data), reports and dashboards, created in Zoho Analytics, for collaboration is considered a 'User' in Zoho Analytics. A user is identified by his/her unique email address, with which their Zoho Analytics account was registered.
Suppose you subscribe to the Zoho Analytics Standard plan, you can privately share the data/reports in your account and collaborate with 4 other persons. Now your Zoho Analytics account is said to have 5 users (including yourself). Click to know more about the Zoho Analytics user model.
In Zoho Analytics, a row or record is defined in the same context as in a database (or spreadsheet). In simple terms, a table consists of rows (records) and columns (fields). Each row in a table represents a set of related data and has the same structure. For example, in a table that represents "Invoices", each row would represent a single invoice record. The number of rows calculated for pricing, is the sum of all rows/records stored across all your database tables in your Zoho Analytics account.
The Account Administrator and the Organization Administrators can set up the Advanced Analytics connector. Click here to learn about Managing Users .
The credentials of the Administrator who set up the connector, will be used for establishing any connections with source application by other administrators.
Also refer,
After configuring this connector, you might have to wait sometime for the initial fetch to happen. You will receive an email notification once the import is complete. If you access the database before the initial fetch, it will not display any data.
Data sync may sometimes fail due to a variety of reasons such as Authentication Failure, your business application is down etc. In that case, you will receive the "Data Synchronization Failure" mail with the reason for the failure and its solution. Click here to learn more about Synchronization Error Failures and its solutions.
You can choose to synchronize data at one of the intervals mentioned below.
Note:
Yes, you can edit the Zoho Commerce connector synchronization setting. The Account Administrator and the Organization Administrators can edit this setup. To do so,
Yes, you can view the data synced history. Follow the below steps to view the data synced history.
Open the corresponding Zendesk Analytics Workspace in Zoho Analytics.
Yes, you can synchronize your Zendesk data instantly when needed.
To synchronize your data instantly:
It will be setup in the corresponding Zoho Analytics account of the Zendesk Administrator who has configured this connector.
Data from the following modules get synced into Zoho Analytics
Also refer,
Yes, you can setup the Zendesk connector in any of the existing Workspaces or in any of the advanced analytics database to analyze data together. To do this,
Your Zendesk data will be imported into your database. Refer to this setup presentation .
Yes, you can configure multiple Zendesk setups if you have subscribed for a paid plan (Standard and above).
If you have purchased a Basic Plan, you will be able to import data only from one organization
You can configure multiple Zendesk setups if you have subscribed for a paid plan (Standard and above). You can choose to import multiple organizations in the same database or in a different database.
If you wish to import the data in an individual database refer to this question.
To import data from multiple organization into the same database,
Zoho Analytics supports a wide variety of reports.
When you setup/configure the Zendesk Integration Connector, 75+ default reports & dashboards are automatically created. These hand-picked reports will be pretty useful in analyzing your help data effectively.
You can quickly review the default reports from the Zendesk Sample Workspace
Yes, you can modify the default reports. If you are the 'Administrator' or a 'Workspace Administrator' of the Zoho Analytics account in which the Connector is configured (Refer Managing Users in Zoho Analytics ). To modify the reports click the Edit Design button in a report's toolbar and you will be able to make the changes. If you are just a user who's been shared the report, save a copy of the report by clicking Save > Save As . Now you can edit this new copied report.
Columns from across different Zendesks modules are joined by default. Therefore, you can create reports by simply dragging and dropping the respective columns.
Formulas, as the name indicates, are calculations that you could define in Zoho Analytics to help you create the required reports. Zoho Analytics provides a powerful formula engine to create any type of calculations required, to enable creating the required reports. Refer Adding Formulas in Zoho Analytics to know more.
The default formulas added by Zoho Analytics are listed below. You can view these formulas by opening the corresponding table and selecting Add > Edit Formulas from the toolbar.
The below table lists all the default formulas that will be created in the Tickets table
| Formula Name |
Formula |
Formula Type |
Description |
| Ticket Age in Days |
datediff(currentdate( ),"Created at") |
Custom |
Number of days since the ticket was created |
| Assign Time (min) |
(unix_timestamp("Initially assigned at") - unix_timestamp("Created at"))/60 |
Custom |
Time taken in minutes to assign a ticket to an agent |
| Assign Time (hrs) |
"Assign Time (min)"/60 |
Custom |
Time taken in hours to assign a ticket to an agent |
| First Reply Time (hrs) |
"First reply time in minutes within business hours"/60 |
Custom |
Displays the number of hours between the time a ticket is created, and the first reply for a ticket. |
| First Resolution Time (hrs) |
"First resolution time in minutes
within business hours"/60 |
Custom |
Displays the number of minutes between the time a ticket is created, and the resolution provided for the ticket. |
| Ticket Touches |
if("Assignee stations"< = 1,'One Touch','Multi Touch') |
Custom |
Displays if the ticket was handled by a single agent or multiple agents. |
| Agent Wait Time (hrs) |
("Agent wait time in minutes
within business hours"/60) |
Custom |
Displays the number of hours the ticket has been in a pending state awaiting customer response |
| Status Group |
if(("Status" in ('Solved' ,'Closed')),
'Completed','In Progress') |
Custom |
Displays the status of the ticket. |
| Completion Age Tier |
if(isnull("Resolution time"),'Not Resolved', if("Resolution time"< = 6,'0 - 6 Hours', if("Resolution time" > 6 and "Resolution time"< = 12,'6 - 12 Hours', if("Resolution time" > 12 and "Resolution time" < = 24,'12 - 24 Hours',if("Resolution time" > 24 and "Resolution time" < = 48, '24 - 48 Hours', 'Above 48 Hours'))))) |
Custom |
Age tier of the completed ticket. Possible options are
|
| First Reply Time Age Tier |
if(isnull("First Reply Time (hrs)"), 'Not Responded', if("First Reply Time (hrs)" < = 2 , '0 - 2 Hours', if("First Reply Time (hrs)" > 2 and "First Reply Time (hrs)" < = 5, '2 - 5 Hours', if("First Reply Time (hrs)" > 5 and "First Reply Time (hrs)" <= 8, '5 - 8 Hours',if("First Reply Time (hrs)" > 8 and "First Reply Time (hrs)" <= 12, '8 - 12 Hours', if("First Reply Time (hrs)" > 12 and "First Reply Time (hrs)" < = 24, '12 - 24 Hours','Above 24 Hours')))))) |
Custom |
Age tier of the First reply for the tickets. Possible options are:
|
| Ticket Age Tier |
if( "Ticket Age in Days" > = 0 and "Ticket Age in Days" < =15 , ' 0 - 15 Days',if( "Ticket Age in Days">15 and "Ticket Age in Days" <=30 , '16 - 30 Days',if( "Ticket Age in Days">30 and "Ticket Age in Days" <=45 , '31 - 45 Days',if( "Ticket Age in Days" > 45 and "Ticket Age in Days" <=60 , '46 - 60 Days',if("Ticket Age in Days" > 60, 'Over 60 Days', 'Invalid Age'))))) |
Custom |
Age tier of all Tickets. Possible options are
|
| Ticket handling Mode |
if(isnull("Solved at"), if(datediff( "Due date",currentdate( )) < 0, 'Overdue','Ongoing'),if(datediff( "Due date","Solved at") < 0, 'Overdue','In Time')) |
Custom |
Displays the ticket handling mode ie. if the ticket is solved, ongoing or overdue. |
| Resolution time |
if("Status Group"='Completed',round("Full resolution time in minutes"/60),null) |
Custom |
Displays the resolution time of the ticket |
| % Resolved |
((countif("Tickets"."Status Group" = 'Completed'))/(count
("Tickets"."Id")))*100 |
Aggregate |
Percentage of the tickets resolved |
| Satisfaction score % |
countif("Tickets"."Satisfaction Score"='Good')/countif
("Tickets"."Satisfaction Score"='Good' OR "Tickets"."Satisfaction Score"='Bad'))*100 |
Aggregate |
Percentage of good responses received from the customers of the resolved tickets |
| Resolved Tickets |
countif("Tickets"."Status Group"='Completed') |
Aggregate |
Provides the count of resolved tickets |
| Fast Resolution count (< 2 hrs) |
countif("Tickets"."Resolution time"<2) |
Aggregate |
Provides the count of tickets responded within 2 hours |
| Unresolved Tickets |
countif("Tickets"."Status Group"='In Progress') |
Aggregate |
Provides the count of unresolved tickets |
| Unsatisfied responses count |
countif("Tickets"."Satisfaction Score"='Bad') |
Aggregate |
Provides the count of unhappy customers |
| Solved Tickets - Overdue |
countif("Tickets"."Ticket handling Mode"='Overdue' AND "Tickets"."Status Group"='Completed') |
Aggregate |
Number of tickets solved after the set due date (overdue) |
| Solved Tickets - In Time |
countif("Tickets"."Ticket handling Mode"='In Time' AND "Tickets"."Status Group"='Completed') |
Aggregate |
Number of tickets solved in time |
| Solved and In Progress Tickets - In Time |
countif("Tickets"."Ticket handling Mode"!='Overdue') |
Aggregate |
Number of tickets in progress or solved in time |
| Overdue Tickets |
countif("Tickets"."Ticket handling Mode"='Overdue') |
Aggregate |
Provides the count of tickets over due |
| % of Tickets - In Time |
("Tickets"."Solved and In Progress Tickets - In Time"/count("Tickets"."Id"))*100 |
Aggregate |
Percentage of tickets in progress or solved in time |
| % of Overdue Tickets |
("Tickets"."Overdue Tickets"/count("Tickets"."Id"))*100 |
Aggregate |
Percentage of solved and in progress tickets overdue |
The below table lists all the default formulas that will be created in the NPS Responses table:
| Formula Name |
Formula |
Formula Type |
Description |
| Rating Group |
if ("Rating"< 7, 'Detractors', if ("Rating<9, 'Passives', 'Promoters')) |
Custom |
Displays the rating group. ie, based on the rating if it is a
|
| NPS Score |
((countif("NPS Responses"."Rating Group" = 'Promoters') - countif("NPS Responses"."RatingGroup"='Detractors'))/
count("NPS Responses"."Id"))*100 |
Aggregate |
Displays the NPS score |
| Response Rate |
(count("NPS Responses"."Id") / count("NPS Recipients"."Id"))*100 |
Aggregate |
Percentage of the users who have responded to the survey |
| Avg Time Taken to Respond |
avg(dateandtimediff
(HOUR,"NPS Responses"."Delivered at","NPS Responses"."Rated at")) |
Aggregate |
Displays the average time taken to respond |
The below table lists all the default formulas that will be created in the NPS Survey table
| Formula Name |
Formula |
Formula Type |
Description |
| Relationship |
if("Relationship id"=0,'A Friend or Colleague', if("Relationship id"=1,' A Friend', if("Relationship id"=2,'
A Friend or Family Member', if("Relationship id"=3,' A Colleague','Someone You Know')))) |
Custom |
The relationship between the person taking up the survey and the company that sends out survey |
Refer to the Adding Formulas in Zoho Analytics help page.
No, you cannot add/modify data in the Zendesk data tables. Data from Zendesk modules gets automatically synched into Zoho Analytics in the different tables (one table for one module). You cannot edit any of this data or add new data records from within Zoho Analytics.
However you can add new tables and add/import data into that, to create reports combining it with the data from Zendesk.
No, you cannot add new columns. But, you can add Formula Columns and Aggregate Formulas (i.e., calculated fields) to these tables to help you create powerful reports. Refer Adding Formulas to know more on this.
Yes, you can add new data tables. Click New > New Table to add a new table in the existing Zendesk Workspace.
With this feature, you can import data from other sources or add them manually into your Workspace to analyze and create reports combining this with your Zendesk data . You can also import data from other business applications like Google Analytics, Salesforce CRM etc.
Refer:
To define a lookup relationship between two tables, it is essential that the tables have at least one column which is common between them. Follow the below steps to look up a column from Zendesk along with the data from any other source.
Please do note that you cannot create a Lookup column inbetween the Zendesk tables.
Yes, you can join data from multiple tables to create the reports. Refer to the previous question for detailed help on this.
Query Table allows you to pull data from the tables by writing standard SQL SELECT Queries. You can create reports over this Query Table as you do over a data table. Refer here to know about how to create Query Tables in Zoho Analytics.
You can share the default reports provided in the Zendesk Connector and the reports you have create, with other users in your portal. Refer to Sharing and Collaboration help page for more details on this.
Once you privately share a report to your colleagues they will be able to access the reports as you do. Refer here to know how to access the reports.
When a Zendesk Administrator configures the Zendesk - Zoho Analytics connector, the tables and reports will be available only to him/her, by default. The Administrator has to share the database with other members of the company. Only then will the default reports be accessible by those members.
To know more, refer to Sharing and Collaboration help page.
The Zendesk Administrator who has setup the connector should share the tables present in ' Zendesk Advanced Analytics' database with other members of the company. Once this is done, the shared users can create reports based on those tables.
To know more, refer to Sharing and Collaboration help page.
Zoho Analytics offers three user roles - Administrator, Workspace Administrator and User. Click to know more about the Zoho Analytics User Model and User Roles.
This is the expected behavior. Only when the users being shared is set as a Workspace Administrators, they can edit the reports. If a normal user wants to edit the report, he/she will have to save the report with a new name using the Save As option toolbar. The User can edit this report. To know more about user roles, click here.
Yes, you can. Refer the topic Apply filter criteria .
Yes, you can export the report/dashboard in various file formats such as CSV, EXCEL, PDF, HTML and Image. Click to know more.
In order to print the report/dashboard, you first need to export it. You can export the report in various file formats such as CSV, EXCEL, PDF, HTML and Image. Click to know more.
If you are the Administrator of the Zoho Analytics connector or a 'Workspace Administrator', you can schedule reports and dashboards to be emailed automatically. Refer to the email schedule section in this help documentation.
You can easily embed the reports & dashboards created in Zoho Analytics in your website, web application or blog. Refer Embedding in Web Pages/Blogs to know more about this.
You can integrate and perform cross-functional analytics with almost all the business applications that Zoho Analytics offers integration with.
To import data from business apps,
No, a lookup relationship will not be created between the Zendesk modules and the modules of the application that you are trying to import automatically.
To manually create a lookup relationship refer this help link - Click here
We offer 24x5 technical support (Monday to Friday). In case if you need our assistance kindly do mail us your questions to support@zohoanalytics.com .
You can also reach out to us on our toll free numbers -
Yes, certainly. Register for a demo in this page .