Search within a folder

1. Go to your Zoho WorkDrive account.
   
2. Select My Folders or a Team Folder in the left pane.
   
3. Click the dropdown arrow next to My Folders at the top-left and select Search in My Folders.
   For a Team Folder, click the dropdown arrow next to the Team Folder name at the top-left and select Search in <teamfoldername>.
   
   
   
   
4. Type a keyword into the search bar.
   As you type, the top 20 matches found for the keyword will appear below. You can scroll down to see the files and folders found for the search.
   
   
5. Press Enter or click the Show All Results tab at the bottom of the search results.
   A new search screen with filters will open.
   
   
6. Add filters at the top of search results to narrow down your search further. 
7. Click on a file name to open it, or hover your mouse over the file and select GO TO FOLDER to go its location. To open a folder, click on its name.

You can also search inside a sub-folder from your My Folders or a Team Folder. To do this, go to your My Folders or a Team Folder, then open a sub folder, then right-click and select Search in {sub-folder name}.

Search for a template

You can now find a template from your gallery directly using global search. You no longer need to manually search through a long list of templates. 

Note: You can search and find only the templates that are available in  My Templates  or  Org Templates . You cannot search for  Public Templates .

1. Go to your Zoho WorkDrive account.
   
2. Click the Search  icon at the top-right corner.
3. Click the dropdown next to SEARCH ALL in the search bar and select Templates.
   
   
   
   
4. Type the template's or the author's name, or a keyword inside the content of a template.
5. As you type, the top matches found for the keyword will appear below.
6. Press Enter or click the Show All Results tab at the bottom of the search results.
   
   
   

Note: When the Templates filter is not applied, templates will not be shown in search results.

Save search

Note: Currently, you can save a maximum of 10 searches.

1. Click the Search icon and enter your desired search keywords to find files or folders.
   
2. Apply necessary filters based on your search criteria.
   
3. Once the search results appear, click Save this search at the top.
   
   
   
   
4. Provide a name for the generated search.
   
5. Click Save to store the searched keyword and applied filters. You can then access your saved searches within the search window below Recent searches.
   
   
   
   

Manage saved searches

1. Click the Search icon and select the saved search you want to rename. This will generate search results based on the selected criteria.
   
2. Once the saved search results appear, click on the More actions (...) icon next to the search keyword and choose Rename.
   
3. Make necessary changes to the name and click Save.
   
   
   

1. Click the Search icon and select the saved search you want to delete. This will generate search results based on the selected criteria.
   
2. Once the saved search results appear, click the More actions (...) icon next to the search keyword and choose Delete.
   
   

Recent search listings

Note: Currently, the search window will only display the three most recent searches.

Searching text within images - Optical Character Recognition (OCR)

1. Only printed texts in images can be searched in WorkDrive (hand-written texts are not supported).
   


2. Texts in images cannot be searched using the Finder option.
   


3. If a font used in a file doesn’t conform to UTF-8 standards, any text content in that font cannot be extracted. WorkDrive doesn’t support adding new font styles for text extraction.

Here are the limitations related to OCR when searching for files and folders:

1. Images with a file size of 20 MB or less will be eligible for OCR indexing.
2. Images with dimensions (height or width) of 5,000 pixels or less will be eligible for OCR indexing.
3. Only the first two images within a document will be indexed for OCR search.
4. Only the first two pages of a document will be scanned for images during OCR processing.

Searching objects in images (Object Detection)

With WorkDrive's Object Detection feature, you can search for image files based on the actual objects present in them. For example, if you use the search term "laptop", the Object Detection feature will fetch all images that have the object laptop in them.

Here's the list of supported object categories in Search. We are constantly working towards adding new items.