Inviting attendees to an event on your Zoho Calendar

Invite Attendees to an Event

Attendees of an event can be added and invited by entering their email address in the Attendees field of the Create Event, Duplicate Event or Edit Event tab. You can invite the contacts from within your organization and also from outside your organization. When organizing meetings in your organization, you need to check the free/ busy status of your colleagues before picking the best time for the meeting.
The event invitation request will be sent to the attendees and notifications will be dropped through email. After receiving the invitation, the attendees have to RSVP to the event after which the status will be updated to the organizer.

Steps to send Event Invites to Attendees  

  1. Log in to Zoho Calendar.
  2. Click the New Event button on the left pane of your calendar.

  3. In the Create Event tab, provide the Event title, Date and Time of the event.
  4. Provide the email address of the attendees in the Attendees field. You can choose the attendees email address from the drop down if the attendees are in your contact or if they are from within your organization.

  5. You can also send invites to attendees from outside your organization. Type the complete email address of the attendee in the Attendees field and press enter.

  6. You can send invites to a group of attendees from within your organization. Type the group name in the Attendees field and select the group from the listing.

  7. Provide other details of the event and click Save.
  8. Send event invitation pop-up will appear. Select any one of the options given and click Confirm.

An event invitation mail will be sent to the attendees email address, to the email addresses of a attendees outside your organization and to the group email addresses. Attendees can RSVP for the event from the mail after which the event will be added to their calendar and the invitation status will be updated to the organizer of the event.
  1. Follow the same steps given above to add an attendee while editing or duplicating an event.
  2. Click the symbol next to the email address in the Attendee field to remove a contact from the attendee list.
  3. Free/ busy status of the attendees can be checked only if they are from within your organization and have enabled free/ busy sharing in their calendar settings.

Event Invites for Past Events

If you are creating an event for a past date/ time and adding attendees to it, the event invitation will not be sent to the attendees. While creating such an event, you will be prompted that the event is a Past Event.

    Zoho DataPrep Personalized Demo

    If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

    Zoho CRM Training

      Create, share, and deliver

      beautiful slides from anywhere.

      Get Started Now

              Zoho CRM Training Programs

              Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

              Zoho CRM Training

                  Zoho TeamInbox Resources

                            Zoho DataPrep Resources

                              Zoho DataPrep Demo

                              Get a personalized demo or POC

                              REGISTER NOW

                                Design. Discuss. Deliver.

                                Create visually engaging stories with Zoho Show.

                                Get Started Now

                                                      • Related Articles

                                                      • How to add attendees while creating an event?

                                                        When you are creating an event, you can also add attendees to it. On the right side of the "Create Event" screen, you can enter the email address of the attendees. When the event is saved, an invitation is sent to the attendee's email. Note : While ...
                                                      • I wish to invite my friend to the event I am hosting but he is not a Zoho user. Can I invite and track his RSVP?

                                                        Even though your friend does not have a Zoho account yet, you can invite him to your events and track his RSVP. All you need to know is his email address. When creating or editing an event, you can include his email address in the "Add invitees" ...
                                                      • What is Event Requisition?

                                                        Event Requisition is an appointment scheduling feature that allows you to share a particular calendar on your website. After the calendar is shared on your website, people can view your free/busy schedule and book appointments. To know more about ...
                                                      • How can I create a bi-weekly recurring event?

                                                        Using the weekly repeat option, an event can be made to recur bi-weekly. Once you select weekly-repeat you will be prompted to specify the number of weeks between consecutive occurrences. If this parameter is set to 2, the event would be a bi-weekly ...
                                                      • How can I create an event that recurs every month?

                                                        If you are creating an event that happens to recur every month, you needn't keep creating it separately for every given month. Go to the "Create Event" window and enter the recurring period in the "Repeat" section. You can choose from Daily/ Weekly/ ...



                                                      Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.


                                                      Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.


                                                      Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.

                                                      CRM Tips

                                                      Make the most of Zoho CRM with these useful tips.

                                                        Zoho Show Resources