Select transform
Zoho DataPrep helps you to select, rename, and reorder columns in the dataset.
To rename or reorder columns
1. Right-click on a column header and choose the
Select columns
option from the context menu.
2. To reorder columns, choose the column names from the
Select columns
dropdown, and then drag and drop the columns using the grip icon in the required order.
3. If you want to add all the columns present in the data, click the
Select all columns
link shown at the bottom.
4. To rename columns, enter the column name in the corresponding
Rename as
text boxes.
5. Click the '
+
' or '
-
' icons to add or remove columns from selection.
6. Click the
Apply
button to apply the transform.
To apply filters
If you want to apply some filters along with this transform, you can use the filters functionality.
1. Click the
Filters
tab.
2. Click the
icon and add the required columns in the
Filters
section. You can also reorder the filters using the drag and drop method.
3. For every column added, you can select one of the following options from the drop-down:
- Actual: This option lets you filter rows based on the actual values in the column. Click here to know more.
-
Data quality: This option lets you filter rows based on the quality of data in the column. Click
here
to know more.
- Patterns: This option helps you filter rows based on the data patterns in the selected column. Click here to know more.
-
Seasonal: This option helps you filter rows based on the seasonal parameters such as quarter, month, week, etc. Click
here
to know more.
- Outliers: This option allows you to filter rows based on the outliers present in the data of the selected column. Click here to know more.
Note: The filter options are displayed based on the datatype of the column added for the filter.
4. When you add more than one filter to the
Filters
section, the logical operators, AND or OR appear next to the filters. You can click to toggle the logical operator between AND and OR.
-
Using the logical operators, you can combine the conditions and apply logic to determine the rule of precedence. The final expression is displayed in the
Criteria expression
box. You can click
Edit
to alter the default expression using logical operators and parenthesis to specify the precedence or the sequential order as to which condition should be evaluated first. Click
Save
after making the required changes.
- For example, In the expression, ((1 OR 2) AND (3 OR 4)) , at first the condition ( 1 OR 2 ) will be executed and the condition ( 3 OR 4 ) will be executed next. Thirdly, since, the AND operator is used, the filter will be applied when both the conditions are true.
5. You can further drill down to choose specific values based on the filter option selected for each filter, in the next section.
For example, in the above screenshot, the
Data quality
option is selected for the All columns filter in the
Filters
section. Based on the selection, further options to filter specific values are displayed in the
All columns (Data quality)
section.
6. You can choose to include or exclude the selected items in the last section.
7. If you want to remove all the filters for some reason, you can use the
Clear
button.
8. A live preview of the filter transform is shown as you make changes.
9. Click the
Apply
button to apply the transform along with the filters.
To sort data
Under the Sort tab, you can sort data in the ascending or descending order based on any column. You can choose the column in the Sort by column drop down and choose the order to be sorted.
You can use this functionality only with the transform and not as a standalone function. However, you can use the Sort transform if you want only to sort data.
SEE ALSO
Access your files securely from anywhere
Zoho CRM Training Programs
Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.
Zoho DataPrep Personalized Demo
If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.
- Zoho Workerly Home
- Forums
- Connect With Us:
- Zoho Recruit Home
- Forums
- Connect With Us:
New to Zoho CRM Plus?
Deliver unforgettable customer experiences
New to Zoho CRM Plus?
Deliver unforgettable customer experiences
New to Zoho Marketing Plus?
Everything you need to run your marketing
New to Zoho Marketing Plus?
Everything you need to run your marketing
You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.
New to Zoho Survey?
Zoho Sheet Resources
Zoho Forms Resources
New to Zoho Sign?
Zoho Sign Resources
Sign, Paperless!
New to Zoho TeamInbox?
Zoho TeamInbox Resources
New to Zoho ZeptoMail?
Zoho DataPrep Resources
Design. Discuss. Deliver.
New to Zoho Workerly?
New to Zoho Recruit?
New to Zoho CRM?
New to Zoho Projects?
New to Zoho Sprints?
New to Zoho Assist?
New to Bigin?
Related Articles
Duplicate Column
Zoho DataPrep allows you to duplicate columns present in your data. To duplicate columns 1. Right-click on a column header and select the Duplicate columns option from the context menu. 2. Select the columns from the Columns to duplicate dropdown. 3. ...Convert units
DataPrep offers special operations to meet unique requirements with transforming data. For example, if you need to share your dataset with different regions which use different standards of measurements, you can use the Convert units special ...Column Explorer
The Column Explorer in Zoho DataPrep allows you to search, navigate and control the viewing options of the columns in a dataset. You can search and filter columns with invalid or missing data and fix them quickly. This helps you focus on the columns ...Sentiment analysis
You can analyze the sentiment of the text values in a column using the Sentiment analysis operation powered by AI and machine learning in DataPrep. There are three possible results from the sentiment analysis transform. Positive Negative Neutral To ...Dataset transforms
Dataset transform consists of combining and transforming datasets to suit your needs. You can apply the following transforms in a dataset. Deduplicate Row-wise Column-wise Join Append Pivot Unpivot Calculated columns Derive dataset Mark as personal ...
New to Zoho LandingPage?
Zoho LandingPage Resources