Form Entries | Exporting Form Entries - Zoho Forms

Exporting Form Entries

List View

You can choose to export form entries as a CSV or PDF file in List view.
Export form entries

Export as CSV

Export as CSV

Exporting form entries in bulk

To export all the form entries in bulk as a CSV file,
  1. In the All Entries section of your form, click the Export icon as shown. 
  2. Select Export as CSV.

    Export in bulk as CSV

    The Threshold Limit for the number of rows that you can export as CSV is 1,00,000. If the number of records to export exceeds this limit, the daily limit listed below will be applied based on your plan subscription.

       Plan   Limit
       Basic   25
       Standard   50
       Professional   100
       Premium/Express   200
       Zoho One   200

    The maximum number of rows that you can export irrespective of your plan is 1,000,000 (This includes the rows added in the Subform of each entry).
    A user can export a maximum of 30 times in bulk per hour.
  3. To protect the CSV file with a password, select the Protect with a password option and enter the Password. 

    Export as CSV pop-up
  4. If your form contains encrypted fields, you can choose to mask/unmask them while exporting entries.
  5. If you have a Matrix Choice field (in Dropdown, Text Box, Number, Currency type ) on your form, you can choose to export it's data in any of the following 2 formats depending on how you want to analyze the data:
    1. Combine answers in a cell: In this format, all the choices selected within the Matrix Choice field are combined into a single cell in the exported data. This can be useful when you want a quick overview of the respondent's choices without the need for detailed analysis.
      In a single cel
    2. Provide individual cells for each answer: In this format, each selected choice within the matrix choice field is exported into a separate cell. This format provides a more detailed view of the respondent's choices and allows for more granular analysis.
      In separate cells
  6. Click Done. The file will be downloaded in the CSV format.

Exporting selected form entries

To export selected form entries as a CSV file,
  1. In the All Entries section of your form, select the desired entries and click the Export icon as shown.
  2. Select Export as CSV.

    Export selected entries as CSV

  3. To protect the CSV file with a password, select the Protect with a password option and enter the Password.

    Exporting Selected Entries as CSV

  4. If your form contains encrypted fields, you can choose to mask/unmask them while exporting entries.
  5. If you have a Matrix Choice field (in DropdownText BoxNumberCurrency type ) on your form, you can choose to export it's data in any of the following 2 formats depending on how you want to analyze the data:
    1. Combine answers in a cell: In this format, all the choices selected within the Matrix Choice field are combined into a single cell in the exported data. This can be useful when you want a quick overview of the respondent's choices without the need for detailed analysis.
    2. Provide individual cells for each answer: In this format, each selected choice within the matrix choice field is exported into a separate cell. This format provides a more detailed view of the respondent's choices and allows for more granular analysis.
  6. Click Done. The file will be downloaded in the CSV format.

Export as PDF

To export form entries as a PDF file,
  1. In the All Entries section of your form, select the desired entries and then click the Export icon.
  2. Select Export as PDF.

    Export as PDF

  3. To protect the PDF file with a password, select the Protect with a password option and enter the Password. If your form contains encrypted fields, you can choose to mask/unmask them while exporting entries.
  4. You can choose to export each entry in a new page by selecting the Start entry in new page option. For example, if the first entry requires three pages, the next entry will begin on the fourth page.

    Export as PDF pop-up

  5.  Click Done. The file will be downloaded in the PDF format.
Note: You can export only selected form entries using the Export as PDF option. If you wish to export all the entries in bulk, choose the Export as CSV option.
If you are looking to export all your data collected using your forms from the cloud to your computer, click the   icon in the top-right corner to access the Control Panel and click Data Export under Data Administration.

Kanban View

You can export your form entries as a CSV file in Kanban view.

To export the form entries,
  1. In the All Entries section of your form, click the Export icon as shown.
  2. Select Export as CSV to export all entries as a CSV file.


Note: Unlike List view exporting selected entries is not feasible in Kanban view as it does not support multi-select option.
         3. To export the form entries as a password protected file, select the Protect with a password option to enter the password and click Done to download the file in CSV format.

    Zoho CRM Training Programs

    Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

    Zoho CRM Training
      Redefine the way you work
      with Zoho Workplace

        Zoho DataPrep Personalized Demo

        If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

        Zoho CRM Training

          Create, share, and deliver

          beautiful slides from anywhere.

          Get Started Now


            Zoho Sign now offers specialized one-on-one training for both administrators and developers.

            BOOK A SESSION








                                    You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                        Manage your brands on social media

                                          Zoho Desk Resources

                                          • Desk Community Learning Series


                                          • Digest


                                          • Functions


                                          • Meetups


                                          • Kbase


                                          • Resources


                                          • Glossary


                                          • Desk Marketplace


                                          • MVP Corner


                                          • Word of the Day


                                            Zoho Marketing Automation

                                              Zoho Sheet Resources

                                               

                                                  Zoho Forms Resources


                                                    Secure your business
                                                    communication with Zoho Mail


                                                    Mail on the move with
                                                    Zoho Mail mobile application

                                                      Stay on top of your schedule
                                                      at all times


                                                      Carry your calendar with you
                                                      Anytime, anywhere




                                                            Zoho Sign Resources

                                                              Sign, Paperless!

                                                              Sign and send business documents on the go!

                                                              Get Started Now




                                                                      Zoho TeamInbox Resources



                                                                              Zoho DataPrep Resources



                                                                                Zoho DataPrep Demo

                                                                                Get a personalized demo or POC

                                                                                REGISTER NOW


                                                                                  Design. Discuss. Deliver.

                                                                                  Create visually engaging stories with Zoho Show.

                                                                                  Get Started Now









                                                                                                      • Related Articles

                                                                                                      • Exporting Reports

                                                                                                        List View You can export report entries as a CSV or PDF file. To export selected report entries, Go to the report and click the Entries tab. Click the Export icon to export all the report entries in bulk. If you wish to export selected report ...
                                                                                                      • Viewing Form Entries

                                                                                                        Once you have successfully created and shared a form, the form responses will be listed under All Entries. Here, you can view all entries as a summary, and group them based on certain criteria. You can also change the view, edit the entries, assign ...
                                                                                                      • Data Export

                                                                                                        If you are looking to export all your data collected using your forms from the cloud to your computer, you can use the Data Export option in Zoho Forms. The following data will be exported with the Data Export option: All fields' data Record Link ID ...
                                                                                                      • Storing PDF of form entries and merged documents

                                                                                                        Store Form Submission as PDF After configuring to save the file attachments in a cloud service, you can also choose to store the form submission as a PDF. To do so, Select Store form submission as PDF (Default Template) to store the form entries as ...
                                                                                                      • How to export individual form entries?

                                                                                                        You can search for the required entry from the entries section using the search option, select the entry and then export the same. Now, only the searched and selected entry would be exported. Alternatively, In the All Entries section of your form, ...
                                                                                                        Wherever you are is as good as
                                                                                                        your workplace

                                                                                                          Resources

                                                                                                          Videos

                                                                                                          Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                          eBooks

                                                                                                          Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                          Webinars

                                                                                                          Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                          CRM Tips

                                                                                                          Make the most of Zoho CRM with these useful tips.



                                                                                                            Zoho Show Resources