n8n Integration

n8n Integration

n8n is a powerful, open-source workflow automation software that allows you to connect different apps and automate tasks with ease. Connecting Zoho Forms with n8n allows you to automate your data collection process by instantly sending form submissions to hundreds of other applications. By using the Zoho Forms trigger in n8n, you can build seamless workflows on every form submission. Whether you need to notify your team, create records in your CRM, create a calendar event, or create a multi-step workflow, this integration puts your form data to work the moment it arrives.

Zoho Forms supports trigger-based integration with n8n. This means n8n workflows are initiated whenever a defined event occurs in Zoho Forms.

Triggers
Triggers are events that start a workflow. They are executed when a specific set of conditions are met. 
The supported trigger for Zoho Forms is:
Starts the workflow when new record is added to a form: Triggers when a new response is submitted to a form.

Setting up n8n Integration

Setting up n8n integration with Zoho Forms involves the following steps:
  1. Install Nodes
  2. Create Credential
  3. Create Workflow
  4. Steps in API Console
  5. Settings in API Console

Install Nodes

To start with n8n integration, you need to install the required node. Follow the steps below:
  1. Log in to your n8n account.
  2. Click Create Workflow from the top-right corner of the home page.
  3. Select the + icon (Add first step), then search for and select Zoho Forms in the right pane.
    Zoho Forms Trigger
  4. Click Install node next to Zoho Forms. The package will be successfully installed.
    Install Node
  5. To view the installed node, scroll to the bottom-left of the home page and click the more options icon.
  6. Select Settings from the displayed list.
  7. Select Community nodes from the left pane to see your installed nodes.
Notes
Note: To remove a node, click the more options icon and select Uninstall package.

Create Credential

To create a credential, follow the steps below:
  1. Log in to your n8n account.
  2. Select Create credential from the drop-down available in the Overview section on the top-right corner of the home page.
  3. In the Add new credential dialog box, select Zoho Forms OAuth2 API from the list of apps and click
    Continue.
    Zoho Forms OAuth2 API
In the Connection page, fill in the required details as follows:
  1. Copy and paste the OAuth Redirect URL shown on the connection page when prompted in the API Console steps.
  2. Select the Authorization URL and Access token URL from the drop-down menus.
  3. Follow the Steps in API Console section below to generate your Client ID and Client Secret.
  4. Once the Client ID and Client Secret are filled in, click Connect my account.
  5. Click Accept when prompted. The connection is now successfully established.

Create Workflow

Now that the connection is established, follow the steps below to create a workflow:
  1. Click Create Workflow on the top-right corner of the home page.
  2. Click Add first step and search for Zoho Forms in the search bar on the right pane. The available triggers will be listed under Zoho Forms.
Build a Trigger
Follow the steps below to set up a trigger in your workflow:
  1. Click the add icon in the workflow canvas.
  2. Search for and select Zoho Forms in the right pane.
  3. Select Form Submitted trigger.
  4. In the Zoho Forms Trigger pop-up window, choose the specific form you want to monitor and fill in any additional parameters.
  5. Click Test step on the top-right corner to verify the trigger is working.
Once configured, click Test workflow to run through the complete automation and confirm the flow behaves as expected.

Steps in API Console

Go to the API Console. Follow the steps below to generate your Client ID and Client Secret:
  1. Select Server-based Applications from the listed client types.
  2. Fill in a custom Client Name on the Create New Client page (e.g., "Connection", "Project", or any name of your choice).
  3. Fill in the Homepage URL from which the connection will be made.
  4. Enter the Authorized Redirect URIs field using the value provided on the n8n connection page.
  5. Click CREATE in the API Console.
    API Console
Your Client ID and Client Secret are now generated. Return to the Credential connection page and fill them in.

Settings in API Console

Once the Client ID and Client Secret are generated, navigate to the Settings tab in the API Console. Check the option "Use the same OAuth credentials for all data centers" to enable Multi-DC settings. Alternatively, you can choose specific Data Centers by toggling them ON individually.

Notes
Note: When a particular DC is selected, the SHOW CODE button is enabled to generate a unique Client Secret exclusive to that DC.