Field Alias | Zoho Forms - User Guide

Field Alias

Field alias is an alternate name that you can assign to identify your form fields. You can use this option to prefill fields for your respondents in the shared form.

Prefill fields using Field Alias

 

To do this,

  1. Provide alternate names to the fields that you wish to prefill.

  2. Append the field alias and its value to be prefilled to the URL of your form.

Setting Field Alias   

To assign an alternate name to your form field,

  1. In your form builder, navigate to Settings > Field Alias.
  2. Click Set Field Alias.
  3. Under Field Label, select the form fields you wish to assign alternate names for and enter their aliases in the corresponding text boxes under Field Alias.
  4. Click Save.

    Setting Field Alias

Using Field Alias to prefill forms

You can use the alternate names (field aliases) assigned to the fields and prefill your form fields. To do this, you must append the field alias and its value to the URL of your form. When the form is accessed, the fields appended to the URL will be prefilled in the form.
To prefill your form,
  1. After assigning field aliases to the fields that you wish to prefill in your form, access the public URL of your form under the Share tab.
  2. Append the field aliases and their values to your URL. To prefill more than one field, you must use an ampersand ( & ) between the field values as shown:
https://forms.zohopublic.com/.../? <fieldalias1>=<fieldvalue>&<fieldalias2>=<fieldvalue>
Note:  You need to copy the public URL of your form under the Share tab and append the field aliases to the URL manually. 

For example:   

If you are looking to prefill Department and Organization fields in your form with values ' Zylker ' and ' Marketing ', first assign the field aliases for 'Department' and 'Organization' fields respectively, say 'dept' and 'org'. Next, append 

? dept=Marketing&org=Zylker to the form URL as shown:

  https://forms.zohopublic.com/.../ ?dept=Marketing&org=Zylker

Prefill a Multiple Choice Field   

If you wish to prefill a multiple choice field (Multiple Choice, Checkbox), the choice values that are required to be prefilled in the form should be appended to the URL as shown:

https://forms.zohopublic.com/.../ ?<fieldalias-name>=<choicevalue-1>&<fieldalias-name>=<choicevalue-2>

Prefill a Dropdown Field     

Without Grouped Choices

If you wish to prefill a dropdown field, the choice value to be prefilled in the form should be appended to the URL as shown:

https://forms.zohopublic.com/.../ ?<fieldalias-name>=<choicevalue>

Example:
If you have assigned the field alias name for the Dropdown field in your form as dpd, the form URL should be appended with field alias and its choice value as shown:

https://forms.zohopublic.com/.../ ?dpd=Choice1

With Grouped Choices

If you wish to prefill a dropdown field with grouped choices, you can choose to prefill the form with one of the choices in a group. For this to work, you must append both the choice value and the group name along with the field alias in the form URL as shown:
https://forms.zohopublic.com/....../ ?<fieldalias-name>=<choicevalue>&<fieldalias-name>_gc=<group-name>


Example
:
If you have set the field alias name for the Dropdown field in your form as dpd, where the Dropdown field has 2 groups, say Group1 and Group2 with 3 choices each.

Group1
   Choice1
Choice2
Choice3
Group2
   Choice1
Choice2
Choice3

  If you wish to prefill your form with Choice3 of Group 1, the URL should be as follows:

https://forms.zohopublic.com/..../ ?dpd=choice3&dpd_gc=Group1

Note : Use the same choice names in the URL as in your form.

Prefill Embedded Forms

If you have embedded your form on a website and wish to prefill the embedded form, append the field aliases and their values to your form's permalink URL within the embed code.  
For example:
<iframe frameborder="0" style="height:500px;width:99%;border:none;"  src=' https://forms.zoho.com/zylker/form/TravelRequestForm/formperma/1d2ld7jUoGDLINcnloYo2R_VOPJGeUSGtSq5WWDf3sc? dept=Marketing ></iframe>

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