Field Alias | Zoho Forms - User Guide

Field Alias


Field alias is an alternate name that you can assign to identify your form fields. You can use this option to prefill fields for your respondents in the shared form.

 

To do this,

  1. Provide alternate names to the fields that you wish to prefill.

  2. Append the field alias and its value t o be prefilled to the URL of your form.

Setting Field Alias   

To assign an alternate name to your form field,

  1. In your form builder, navigate to Settings > Field Alias .

  2. Click Set Field Alias .

  3. Under Field Label , select the form fields you wish to assign alternate names for and enter their aliases in the corresponding text boxes under Field Alias .

  4. Click Save .

    Setting Field Alias

Using Field Alias to prefill forms

You can use the alternate names (field aliases) assigned to the fields and  prefill your form fields. To do this, you must append the field alias and its value to the URL of your form. When the form is accessed, the fields appended to the URL will be prefilled in the form.

To prefill your form,

  1. After assigning field aliases to the fields that you wish to prefill in your form, access the public URL of your form under the Share tab.

  2. Append the field aliases and their values to your URL. To prefill more than one field, you must use an ampersand (&) between the field values as shown:

https://forms.zohopublic.com/.../? <fieldalias1>=<fieldvalue>&<fieldalias2>=<fieldvalue>
Note:  You need to copy the public URL of your form under the Share tab and append the field aliases to the URL manually. 

For example:   

If you are looking to prefill Department and Organization fields in your form with values 'Zylker' and 'Marketing', first assign the field aliases for 'Department' and 'Organization' fields respectively, say 'dept' and 'org'. Next, append ?dept=Marketing&org=Zylker to the form URL as shown:

  https://forms.zohopublic.com/.../ ?dept=Marketing&org=Zylker

Prefill a Multiple Choice Field   

If you wish to prefill a multiple choice field (Multiple Choice, Checkbox), the choice values that are required to be prefilled in the form should be appended to the URL as shown:

https://forms.zohopublic.com/.../ ?<fieldalias-name>=<choicevalue-1>&<fieldalias-name>=<choicevalue-2>

Prefill a Dropdown Field     

Without Grouped Choices

If you wish to prefill a dropdown field, the choice value to be prefilled in the form should be appended to the URL as shown:

https://forms.zohopublic.com/.../ ?<fieldalias-name>=<choicevalue>

Example:   If you have assigned the field alias name for the Dropdown field in your form as dpd, the form URL should be appended with field alias and its choice value as shown:


With Grouped Choices

If you wish to prefill a dropdown field with grouped choices, you can choose to prefill the form with one of the choices in a group. For this to work, you must append both the choice value and the group name along with the field alias in the form URL as shown:

https://forms.zohopublic.com/....../ ?<fieldalias-name>=<choicevalue>&<fieldalias-name>_gc=<group-name>

Example :

If you have set the field alias name for the Dropdown field in your form as dpd, where the Dropdown field has 2 groups, say Group1 and Group2 with 3 choices each.

Group1
Choice1
Choice2
Choice3
Group2
Choice1
Choice2
Choice3

  If you wish to prefill your form with Choice3 of Group 1, the URL should be as follows:

https://forms.zohopublic.com/..../ ?dpd=choice3&dpd_gc=Group1

Note : Use the same choice names in the URL as in your form.

    Zoho DataPrep Personalized Demo

    If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

    Zoho CRM Training

      Create, share, and deliver

      beautiful slides from anywhere.

      Get Started Now





              Zoho CRM Training Programs

              Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

              Zoho CRM Training

                  Zoho SalesIQ Resources



                      Zoho TeamInbox Resources




                                Zoho DataPrep Resources

                                  Zoho DataPrep Demo

                                  Get a personalized demo or POC

                                  REGISTER NOW


                                    Design. Discuss. Deliver.

                                    Create visually engaging stories with Zoho Show.

                                    Get Started Now











                                                          • Related Articles

                                                          • Field Properties

                                                            Overview You can set the properties to customize each field added to your form. To do so, click the field on your form builder. Under Properties , you can add or modify the following field properties: Field Label :  A field label denotes the name for ...
                                                          • Field Rules

                                                            Using the Field Rules, you can choose to show or hide certain form fields to your respondents based on their responses. This way, you can let your respondents view only the fields relevant to them while they fill out your form. Configuring Field ...
                                                          • Date Field

                                                            With the Date field in Zoho Forms, you can customize calendars to set the range of dates that you want to allow your respondents to choose from. You can set the starting day of all the weeks across the calendar, allow respondents to pick dates that ...
                                                          • Zoho CRM Field

                                                            The Zoho CRM field is a lookup field that helps you fetch data from a Zoho CRM module and prefill your form fields. Prefilling forms with data simplifies the form filling experience for your respondents and saves time. You can also push form entries ...
                                                          • Using the Formula Field

                                                            Overview Make your form a math wiz by allowing it to perform calculations. You can total up costs, process grade quizzes, apply discounts, and more!  Use the  Formula  field to set up any form calculation. When your respondents fill in the form, ...

                                                          Resources

                                                          Videos

                                                          Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                          eBooks

                                                          Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                          Webinars

                                                          Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                          CRM Tips

                                                          Make the most of Zoho CRM with these useful tips.



                                                            Zoho Show Resources