Zoho Notebook MCP Tools
Overview
MCP Tools are the specific actions your AI assistant can perform inside Zoho Notebook. When you connect an AI client like Claude or ChatGPT to your Notebook MCP server, the AI can use these tools to carry out tasks on your behalf.
This reference page lists every available tool, grouped by what it does, and tells you which ones are required for common workflows.
Info: Tools marked as Required must be enabled in your MCP Console for their associated actions to work. Optional tools add extra capability but are not needed for the core action.
How Tools Work
When you type a prompt to your AI assistant, the AI reads the prompt, decides which tool is needed, and calls it automatically. You never need to name a tool directly. The AI handles that behind the scenes.
You say... | The AI uses... |
Show me my recent notes | listNotecards |
Create a note about the team meeting | createNotecard |
Find notes tagged project-alpha | searchNotecards |
Set a reminder on my Q3 planning note | setReminder |
Create a public link for this note | createPublicShare |
Notecard Tools
Notecards are the individual notes inside Zoho Notebook. These tools let the AI create, read, update, and manage them.
Tool Name | What It Does | Required? |
listNotecards | Lists all notecards across notebooks or within a specific notebook | Yes |
getNotecardDetails | Retrieves the full content and metadata of a single notecard | Yes |
createNotecard | Creates a new notecard in plain text, HTML, or Markdown format | Yes |
updateNotecard | Replaces the full content of an existing notecard with new content | Yes |
appendToNotecard | Adds new content to the end of an existing notecard without overwriting it | Yes |
trashNotecard | Moves a notecard to the Trash | No |
getNotecardVersions | Retrieves the version history of a notecard | No |
Notebook Tools
Notebooks are the top-level folders that group your notes. These tools allow the AI to create and retrieve notebooks.
Tool Name | What It Does | Required? |
listNotebooks | Lists all notebooks in your account, including team notebooks | Yes |
getNotebookDetails | Retrieves the name, cover, and metadata of a specific notebook | Yes |
createNotebook | Creates a new notebook with a name | Yes |
updateNotebook | Updates a notebook's name or cover | No |
Collection Tools
Collections are sub-folders within notebooks. Use these tools to organize notes into groups inside a notebook.
Tool Name | What It Does | Required? |
listCollections | Lists all collections inside a specific notebook | Yes |
getCollectionDetails | Retrieves the details of a specific collection | Yes |
createCollection | Creates a new collection inside a notebook | Yes |
Search Tools
The search tools are among the most powerful in the Zoho Notebook MCP. They allow the AI to find notes using a wide range of filters.
Tool Name | What It Does | Required? |
searchNotecards | Full-text and filtered search across all notecards. Supports keyword, tag, date range, and notebook filters | Yes |
searchByTag | Finds all notecards with a specific tag label | No |
searchByDate | Finds notecards created or modified within a specified date range | No |
Tag Tools
Tags are labels that you can apply to any notecard to make it easy to find later. These tools let the AI manage tags on your notes.
Tool Name | What It Does | Required? |
listTags | Lists all tags on a specific notecard | Yes |
getAllUserTags | Returns all tags used across your entire account | Yes |
addTagToNotecard | Applies a tag to a notecard | Yes |
removeTagFromNoteca | Removes a specific tag from a notecard | No |
Reminder Tools
Reminders alert you at a set date and time. The AI can create and manage reminders on your notecards.
Tool Name | What It Does | Required? |
getReminders | Lists all reminders set on a specific notecard | Yes |
setReminder | Sets a date and time reminder on a notecard, with optional repeat | Yes |
deleteReminder | Removes a reminder from a notecard | No |
Sharing Tools
Zoho Notebook supports three types of sharing. These tools let the AI manage sharing on your behalf.
Tool Name | What It Does | Required? |
createPublicShare | Generates a public link for a notecard that anyone can open without logging in | Yes |
createPrivateShare | Invites a specific person by email to view or edit a notecard | Yes |
createOrgShare | Shares a notecard within your Zoho organization | No |
deletePublicShare | Removes the public link from a notecard | No |
Noteboard Tools
Noteboards are Kanban-style boards. These tools let the AI create and manage boards and their columns.
Tool Name | What It Does | Required? |
listNoteboards | Lists all Noteboards in your account | Yes |
createNoteboard | Creates a new Kanban board | Yes |
createBoardList | Adds a new column to an existing Noteboard | Yes |
addCardToBoardList | Adds a notecard to a specific column on a Noteboard | Yes |
listBoardListCards | Lists all notecards in a specific Noteboard column | No |
Transcript Transformation Tools
This is a premium AI capability that converts raw transcript text into a structured document. It is especially useful for turning meeting recordings into clean, readable notes.
Tool Name | What It Does | Required? |
transformTranscript | Converts a raw transcript into a formatted document using a template such as Minutes of Meeting | Yes |
Parameter | Options |
template | MOM (Minutes of Meeting) |
format | html or markdown |
language | English and other supported languages |
Common Tool Combinations
Many actions require more than one tool. Here are the most common pairings:
Task | Tools Used |
Create a note and tag it | createNotecard + addTagToNotecard |
Search for notes and open one | searchNotecards + getNotecardDetails |
Create a board and add cards | createNoteboard + createBoardList + addCardToBoardList |
Convert transcript and save as note | transformTranscript + createNotecard |
Share a note and set a reminder | createPublicShare + setReminder |
Create a notebook in my teamspace | listTeams + createNotebook |
Create a note in my team notebook | listTeams + createNotebook (if needed) + createNotecard |
Need Further Assistance?
If you have any questions or need help, feel free to reach out to us at support@zohonotebook.com, we're happy to assist you.