Security Policies - Password Policy | Admin Guide - Zoho One

Configure password policy

Passwords are the most commonly used authentication factor. Many users reuse the same, insecure password for all their online accounts, compromising their organization's security. To protect yourself from this common pitfall, make it mandatory for your users to create passwords that meet certain security standards.

 In the mobile application: 

For iOS devices:

  1. Open the Zoho One app on your mobile device.
  2. Tap in the bottom right, then tap Security Policies.
  3. Tap the required security policy, then tap Password Policy.
  4. If your enabling a password policy for the first time, tap the toggle bar to enable the password policy.
  5. If a password policy is already enabled, proceed to set the password preferences,
  6. Tap SAVE.
To disable a password policy:
  1. Open the Zoho One app on your mobile device.
  2. Tap in the bottom right, then tap Security Policies.
  3. Tap the required security policy, then tap Password Policy.
  4. Tap the toggle bar to disable the password policy.
  5. Tap SAVE.

For Android devices:

  1. Open the Zoho One app on your mobile device.
  2. Tap in the bottom-right corner, then tap Security Policies.
  3. Tap the required security policy.
    1. If you are enabling a password policy for the first time, check the box to enable it.
    2. If a password policy is already applied, tap .
  4. Set the password preferences, then tap .
  5. Tap Enable in the pop-up message that appears.
To disable a password policy:
  1. Open the Zoho One app on your mobile device.
  2. Tap in the bottom-right corner, then tap Security Policies.
  3. Tap the required security policy, then uncheck Password Policy.
  4. Tap Disable in the pop-up message that appears.

In the web application: 

  1. Sign in to Zoho One , then click Directory in the left menu.
  2. Go to Security, click Security Policies, then click on the policy you want to configure.
  3. Go to Password Policy, then click Setup.
  4. Select from the three preset Password Strengths or choose Custom.
  5. If you choose Custom, set:

    PASSWORD COMPLEXITY

    Minimum length for a Password

    The minimum number of characters the password must have.

    Mixed Password

    When this is enabled, users have to set passwords with both upper and lower case characters.

    Minimum special characters

    The number of special characters the password must have.

    Minimum numeric digits

    The number of numeric characters the password must have.

    PASSWORD AGE

    Maximum password age

    The number of days users can use a password for.

    Minimum password age

    The duration that users must use a password before resetting it.

    Refusal of Previously Used Passwords

    The number of most recent passwords that users can't reuse.


  6. Click Update Policy.
To remove a password policy:
  1. Sign in to Zoho One, then click Directory in the left menu.
  2. Go to Security, then click Security Policies.
  3. Click on the policy for which you want to remove the password.
  4. Go to Password Policy, then click Remove Password Policy.
    If a password policy is removed, the next policy having the top priority will be applied to the user. Check our help documentation to know more about policy priority
  5. Click Yes, Remove. The password policy will be removed and in order to enforce the newly prioritized user policy, you will need to reset all passwords.
    The maximum password age, minimum password age, and the refusal of previously used passwords will be effective immediately after the password priority is set and the older one is removed.

    Zoho CRM Training Programs

    Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

    Zoho CRM Training
      Redefine the way you work
      with Zoho Workplace

        Zoho DataPrep Personalized Demo

        If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

        Zoho CRM Training

          Create, share, and deliver

          beautiful slides from anywhere.

          Get Started Now


            Zoho Sign now offers specialized one-on-one training for both administrators and developers.

            BOOK A SESSION









                                      You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                          Manage your brands on social media

                                            Zoho Desk Resources

                                            • Desk Community Learning Series


                                            • Digest


                                            • Functions


                                            • Meetups


                                            • Kbase


                                            • Resources


                                            • Glossary


                                            • Desk Marketplace


                                            • MVP Corner


                                            • Word of the Day


                                              Zoho Marketing Automation

                                                Zoho Sheet Resources

                                                 

                                                    Zoho Forms Resources


                                                      Secure your business
                                                      communication with Zoho Mail


                                                      Mail on the move with
                                                      Zoho Mail mobile application

                                                        Stay on top of your schedule
                                                        at all times


                                                        Carry your calendar with you
                                                        Anytime, anywhere




                                                              Zoho Sign Resources

                                                                Sign, Paperless!

                                                                Sign and send business documents on the go!

                                                                Get Started Now




                                                                        Zoho TeamInbox Resources



                                                                                Zoho DataPrep Resources



                                                                                  Zoho DataPrep Demo

                                                                                  Get a personalized demo or POC

                                                                                  REGISTER NOW


                                                                                    Design. Discuss. Deliver.

                                                                                    Create visually engaging stories with Zoho Show.

                                                                                    Get Started Now









                                                                                                        • Related Articles

                                                                                                        • Add security policy

                                                                                                          In the mobile application: For iOS devices: Open the Zoho One app on your mobile device. Then tap in the bottom-right corner, then tap Security Policies. Tap Add, then enter the Policy Name. Under Enforced Groups, choose the groups the policy will be ...
                                                                                                        • Security Policies - Overview

                                                                                                          Security Policies provide you with a customizable password policy and advanced settings. Enforce users to create a strong and secure password with password policy. The user's concurrent sessions and lock period setting can be configured with the ...
                                                                                                        • Delete a security policy

                                                                                                          When a security policy is deleted, the priorities of the remaining policies will be reordered and applied accordingly. Learn more about policy priority. In the mobile application: For iOS devices: Open the Zoho One app on your mobile device. Tap in ...
                                                                                                        • Apply an existing security policy to new groups

                                                                                                          When applying a policy to a new group, remember to take the policies already applied to the group into account. When a group has multiple security policies, they will be applied based on the policy priority. In the mobile application: For iOS ...
                                                                                                        • Configure MFA

                                                                                                          Multi-factor authentication (MFA) adds an additional layer of security to your organization. When MFA is enabled, your users will have to verify their identity not only with their password, but also with a second factor. The second factor could be an ...
                                                                                                          Wherever you are is as good as
                                                                                                          your workplace

                                                                                                            Resources

                                                                                                            Videos

                                                                                                            Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                            eBooks

                                                                                                            Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                            Webinars

                                                                                                            Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                            CRM Tips

                                                                                                            Make the most of Zoho CRM with these useful tips.



                                                                                                              Zoho Show Resources