Leave Request - Settings

The Leave Request tab allows administrators to configure settings related to leave cancellation, leave extension, and requesting leave for future dates.

Leave Cancellation

Here you can define who is allowed to cancel leave requests, including past and upcoming leaves. Set cancellation permissions separately for employees, reporting managers, and approvers. You can also enable partial cancellations and make cancellation reasons mandatory.

Some important points to note regarding leave cancellation:

Grant leave cancellation permission to the record owner, reporting managers, and approvers by enabling the corresponding checkboxes.
When approvers are permitted to cancel leave requests, the permission is valid for all level approvers who have already approved the leave request.
If you want to allow employees to cancel leave requests partially, then enable Allow partial leave cancellation.
If a leave request has yet to be approved, it can be canceled by the employee. Partial leave cancellations are only possible for approved leave requests.
Both full and partial leave cancellations will comply with the past, current, and future leave cancellation settings defined.
If a reason is to be made mandatory for leave cancellation, enable the Make reason for leave cancellation mandatory checkbox.
By default, administrators can cancel any leave requests.
If the organization is not following a pay period, then permitted employees can cancel past leave requests within the current month.

Leave Extension

The Leave Extension feature in Zoho People allows employees, reporting managers, and approvers to extend existing leave requests that are submitted, approved, or pending approval. This avoids the need to create a new leave request and helps maintain accurate leave records.

Enable Leave Extension

To enable leave extension for specific leave policies:

Navigate to Settings > Leave > Leave Request > Leave Extension.
Select leave policies for which extension requests are allowed.
In the Permissions section, you can define who can extend leave requests based on different scenarios:

Past leaves within current pay period: Extend leaves days that fall within the current pay period.
Current day & upcoming leave requests: Extend leave requests for today and future dates.
Past leave requests within current calendar year: Extend leave requests from earlier months within the current calendar year.
If an approval process is already configured for leave requests, the same applies to leave extension requests. To configure approvals for leave requests, refer to Approvals - Overview & Use Cases.

Select the Make reason mandatory for leave extension request checkbox to require employees to provide a reason when requesting a leave extension.

How Employees can Extend Leave

Employees can extend approved or unapproved leave based on the permissions configured in the settings.

Navigate to Leave (left side tab) > My Data > Leave Requests.
Manager can extend their reportees leave from Leave > Team > Leave Requests.
Click on the leave request.
Click Extend Leave.
All submitted, approved, or pending approval leave request can be extended.

Employees can also extend their leave from My Data > Leave Summary tab.
Select the extended date.
Provide the reason and click Extend Leave.
The leave extension request follows the same approval process as leave request approval.

View Leave Extension Summary

The leave extension summary is available for leave requests that are extended. On the leave record view click on Leave Extension History to view extension details.

Leave Requests for Future Dates

This setting states how much in advance leave requests can be raised (a year / 2 years / 3 years are the options available).

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