Candidate Matches

In today's competitive recruitment landscape, finding the right candidates for open positions can be challenging. With Zia's intelligent algorithms, match candidate qualifications with job requirements meticulously. With customizable refinement options, unlock precision and efficiency in your recruitment process. Streamline candidate sourcing by accessing a curated list of qualified candidates matched to your job openings.

Zia assesses the candidate's skills and qualifications against the requirements of the job opening. Additionally, the Refine Match feature further empowers you to narrow down the candidate matches based on specific criteria such as desired skills, keywords, job category, location requirements, and years of experience. This targeted approach helps identify the most suitable candidates. Additionally, you can quickly associate matched candidates with job openings through bulk or individual association options.

Available for	Profile Permissions	Only users with the “Associate Candidate to Job Opening” permission can access this feature.
	Modules	Job Openings, Candidates
	Plans	Professional, Enterprise, People Plus, and Zoho One
	Editions	Staffing Agency and Corporate HR

Matching Candidates

To match candidates with your job openings,

Go to the Job Openings module.
Click on the job opening you want to match candidates with.
Click on the button.

A list of candidates that match with the job opening (if any) will be displayed.

Note

Only a maximum of 20 matching candidates will be displayed.
Candidates are displayed by the descending order of their Match Score.
A candidate’s match score is calculated using their Skills and Qualifications.
Skills have varied importance as some skills are preferred more than others.
If one or more Primary skills are added to the job opening's Required Skills field, only candidates who have them in their Skill Set field are displayed in the match results.

Quick Associate

Hover over the candidate's card view and click on the Quick Associate button.

You can add comments and/or notes in this screen. Click on the Associate button to associate them with the candidate.

Bulk Associate

In the list of matching candidates, click on the Associate All button to select all the candidates displayed in the list.
To Select/Unselect the candidates you wish to, click on the checkboxes in their card view and click on Associate Now when you're done.
Click on the Associate button to associate them with the Job Opening.
To know more about the candidate, click on the Quick View icon.
From the candidate record’s quick view, you can perform the following actions:

Refine Candidate Matches

Streamline your candidate search for job openings with the Refine Match feature:

From the list of matching candidates, click Refine Match.
Enter relevant keywords, desired skills, work experience, location preferences, and job category to narrow down the matches.
For example, if you're hiring for a role that requires on-site presence, you can refine the matches by specifying the city, state, or country where the job is located. This ensures that you only see candidates who are either currently residing in or willing to work in that location, making it easier to identify suitable candidates who can easily commute or relocate.
Click Search to execute the refined candidate matching.
Associate the most suitable candidates with open job positions from the refined matches.
You can clear or edit the Refine Match criteria at any time to align the matches with your requirements.

Edit Refined Match: Use this option to modify the existing refinement criteria like keywords, skills, experience, location, or job category. Zia will then update the matches based on your revised preferences.
Clear Refined Match: This option reverts to the original set of matches provided by Zia's algorithm before any refinement criteria were applied.

Prerequisites

Before matching candidates with job openings, make sure that:

Candidate records are available in the Zoho Recruit database.
Candidate resumes or skill information are available for Zia to process. Zia extracts relevant skills, keywords, and other information from the available data to identify matching candidates.
The candidates' skills and experience are relevant to the job opening's domain and industry. For example, if the job opening is for a Software Developer and the candidates have skills related to Sales and Marketing, Zia may be unable to find relevant matches.
The Skill Set associated with the job opening has skills defined as Primary rather than Secondary to receive candidate suggestions from Zia.

Match Score Calculation

The match score is calculated using the following dimensions:

Dimension	Weightage	What It Considers
Skills	60%	Evaluates how well the candidate's skills align with the skills required for the job opening. Primary skills contribute 60% of the skills score, while Secondary skills contribute the remaining 40%. Zia also recognizes related and synonymous skills to improve matching accuracy.
Keywords	10%	Evaluates relevant job title–related terms and keywords found across the candidate profile and job opening.
Experience	10%	Compares the candidate's years of experience with the experience required for the job opening.
Education	10%	Matches educational qualifications, degrees, and fields of study against the job requirements.
Industry	10%	Compares the candidate's industry background with the industry specified for the job opening.

How Skills Are Evaluated

Skills play the most significant role in determining a match score.

When matching records, Zia evaluates:

Primary Skills, which represent the essential requirements for a job opening.
Secondary Skills, which contribute additional value but are not mandatory.

For example, a candidate may still receive a strong match score if their profile contains closely related skills that align with the job requirements.

Note: Zia also considers skill recency (the year a skill was last used) and proficiency level when calculating match scores. Candidates who have used a required skill more recently and have a higher proficiency level receive higher scores than those with less recent skill usage or lower proficiency levels.

Zoho Recruit | Candidate Matches