About meeting | Zoho Sprints Help

About meeting

A meeting plays a significant role in scrum-based project management style. According to agile and scrum principles, the daily meeting is an indispensable ritual that helps the team collaborate and stay aligned to the goal. Scrum is an iterative process in which purpose-driven meetings help the team analyze each stage of the sprint cycle before moving on to the next stage. The meetings improve team collaboration and help ensure a quality outcome at the end of every sprint.

Zoho Sprints allows you to schedule a meeting with the time of meeting, the duration, and the frequency of recurrence for a particular Sprint and create the participants' list. You can also configure a reminder to be triggered before the meeting time.

The typical scenarios that call for a meeting could be Sprint planning, Daily Stand-up, Sprint Review, Sprint Retrospective, or a General meeting. The meetings can be conducted both online and offline based on your participants availability and locations. You can integrate with cloud meeting tools like Zoho Meeting to conduct your meetings online.

Sprint planning

Sprint planning is the event that kick-starts each sprint. As a prerequisite to this, the project owner is expected to have the list of user stories ready in the product backlog.
 
The primary aim of sprint planning is to identify a sprint goal. Following this you can create a sprint backlog to work towards the goal. You can pick the tasks for the Sprint Backlog from the product backlog, which ideally contains all the user stories.
  1. Remember to pick the highest priority work item from the list first.
  2. Never over commit, because it increases the chances that you will fail to deliver the work.
Participants
  1. Team Owner and Admin
  2. Project Manager (a.k.a. sprint owner) of the sprint
  3. Members of the sprint
Duration

This is the primary meeting where the entire team will decide on the workable items for the next two to four weeks. So the duration should be a minimum of one hour for a one-week sprint. If the sprint is for two weeks, then two hours of meeting is recommended. It's not mandatory to conduct a two-hour planning meeting for a two-weeks sprint. The team can spend one hour on the first week discussing the estimates, and the remaining hour on the second week.

Daily stand-up

The next event in the sprint is the daily stand-up. This is similar to a daily status meeting, but it's also a bit more than that. The daily scrum is a time-boxed meeting that lasts up to 15 minutes. It's often suggested that the team remain standing to help keep the meeting short. This gives an opportunity for the whole team to share where each of them stands and get an idea of how they're progressing as a team. It's also a chance to discuss any impediments that are stopping them from achieving the Sprint goal within the set time.

Participants
  1. Team Owner and Admin
  2. Project Manager (a.k.a. sprint owner) of the sprint
  3. Members of the sprint
Duration

A stand-up is a 15-minute meeting and should not exceed the scheduled time.

Sprint Review

The next event is the sprint review. As a general rule of thumb, each sprint is planned for about two weeks. At the end of each sprint, the Project Owner, the Sprint Owner, and the team members come together to review the progress made on the product, acknowledge what was accomplished, and assess how well the completed work meets the requirements. This is also a good time to share feedback on what could be improved in future Sprints.

Duration 

A sprint review usually takes 30 minutes to an hour.

Participants
  1. Workspace Owner and Admin
  2. Project Manager (a.k.a. sprint owner) of the sprint
  3. Members of the sprint
  4. Clients

Sprint Retrospective

It's quite common to think that sprint review and sprint retrospective are the same, but they're actually two distinct events. The sprint retrospective is a chance to examine the process followed and identify ways to improve the quality of outcome and effectiveness of the next Sprint. It brings the scrum team together to discuss the sprint and identify areas where there is room for improvement. The lessons learnt from the retrospective can be implemented to optimize the next sprint.

Participants 
  1. Team Owner and Admin
  2. Project Manager (a.k.a. sprint owner) of the sprint
  3. Members of the sprint
  4. Clients
Duration 

The sprint retrospective usually takes an hour.

General meeting

As the term suggests, a general meeting can be about anything related to the sprint or the team that the members need to discuss. This meeting is specific to Zoho Sprints and is not part of the scrum ritual.

General meetings are just meet-ups with your team members during the sprint cycle. Anyone in the scrum team can organize this meeting to discuss the sprint. There is no fixed timing or duration for this meeting and it can happen at any time.

Access privileges for meeting

Meetings


ADMIN
MANAGER
MEMBER
Schedule meeting



Edit meeting

*
*
Delete meeting

*
*
View current or completed meetings



View all meeting types



Advanced search



Add comment



Edit comment

*
*
Delete comment

*
*

Represents user limitations.
  • You can access scrum meetings only if you are on a professional plan.
  • Daily stand-up is auto recurring.
  • Recurrence field is displayed only for the general and sprint review meetings.
  • Meetings will be displayed only if you are added as a participant.

    Access your files securely from anywhere

      Zoho CRM Training Programs

      Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

      Zoho CRM Training
        Redefine the way you work
        with Zoho Workplace

          Zoho DataPrep Personalized Demo

          If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

          Zoho CRM Training

            Create, share, and deliver

            beautiful slides from anywhere.

            Get Started Now


              Zoho Sign now offers specialized one-on-one training for both administrators and developers.

              BOOK A SESSION









                                            You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                                Manage your brands on social media

                                                  Zoho Desk Resources

                                                  • Desk Community Learning Series


                                                  • Digest


                                                  • Functions


                                                  • Meetups


                                                  • Kbase


                                                  • Resources


                                                  • Glossary


                                                  • Desk Marketplace


                                                  • MVP Corner


                                                  • Word of the Day


                                                    Zoho Marketing Automation

                                                      Zoho Sheet Resources

                                                       

                                                          Zoho Forms Resources


                                                            Secure your business
                                                            communication with Zoho Mail


                                                            Mail on the move with
                                                            Zoho Mail mobile application

                                                              Stay on top of your schedule
                                                              at all times


                                                              Carry your calendar with you
                                                              Anytime, anywhere




                                                                    Zoho Sign Resources

                                                                      Sign, Paperless!

                                                                      Sign and send business documents on the go!

                                                                      Get Started Now




                                                                              Zoho TeamInbox Resources



                                                                                      Zoho DataPrep Resources



                                                                                        Zoho DataPrep Demo

                                                                                        Get a personalized demo or POC

                                                                                        REGISTER NOW


                                                                                          Design. Discuss. Deliver.

                                                                                          Create visually engaging stories with Zoho Show.

                                                                                          Get Started Now









                                                                                                              • Related Articles

                                                                                                              • Customize meeting layout

                                                                                                                The meeting creation form is composed of fields that help capture the meeting details that you need recorded. Zoho Sprints has a predefined standard layout that is applied by default. However, the form comes with a customizable layout. This enables ...
                                                                                                              • Zoho Sprints Quickstart Guide

                                                                                                                Zoho Sprints is a project management tool that functions on the principles of Agile Scrum methodology. Here, each project is divided into multiple phases. Each phase comprises select work items for the team to complete. When those work items are ...
                                                                                                              • Export sprints

                                                                                                                You can export the sprint data in an xls or csv file and download it to use outside of the application. This can be used to transform data from Zoho Sprints into a file that you can process in third party apps or other in-house devices. Benefits ...
                                                                                                              • Create and manage meetings

                                                                                                                Zoho Sprints enables you to create meetings. You can schedule meetings, setup reminders, schedule recurring meetings, and track scheduled, ongoing, and completed meetings. You can schedule both offline and online meetings. However, for online ...
                                                                                                              • Create and manage sprints

                                                                                                                Zoho Sprints enables you to run your projects in a series of short team projects that are sprints. A sprint in agile project management can be defined as the shortest span of time within which a select few tasks are completed. The completion of those ...
                                                                                                                Wherever you are is as good as
                                                                                                                your workplace

                                                                                                                  Resources

                                                                                                                  Videos

                                                                                                                  Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                                  eBooks

                                                                                                                  Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                                  Webinars

                                                                                                                  Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                                  CRM Tips

                                                                                                                  Make the most of Zoho CRM with these useful tips.



                                                                                                                    Zoho Show Resources