Scheduling an Audio and Video Meeting         

You can schedule Cliq audio and video meetings in advance for planned discussions. To schedule a meeting:

1. Click the Plus  icon above the chat list.

2. Select Schedule Meeting from the menu list.

3. In the form that opens, add the title and choose which personal or group calendar you want to schedule the meeting in.

4. Choose the date, time, and time zone for your meeting.

5. Add the meeting location, participants, speakers, and co-hosts.

6. Select the meeting type and mode. If required, you can add the agenda, links, attachments, and set a recurrence pattern.

7. Click Permissions to configure meeting permissions.

8. Click Schedule.
   

Learn more about how to manage meeting permissions.  

Notes:

• After you schedule the meeting, you can edit and delete it from the Calendar module.
  

• Meeting participants will receive the meeting invitation via email.

• You can schedule meetings from the More menu of one-on-one chats, channels, and groups.
  

• The admin can restrict permission to schedule meetings in channels and groups
  
  

Adding Participants, Co-hosts, and Speakers  

To add participants, co-hosts, and speakers:

1. Click Participants in the schedule meeting form.

2. Add participants from the list of users or select a conversation.  

3. Click Co-hosts and add the users you want to assign as co-hosts.

4. Click Speakers and add the users you want to designate as speakers.

5. To remove any participant, co-host, or speaker, hover over the user's name and click the X icon that appears.

6. Click Schedule.
   

Setting Up Alerts for Scheduled Meetings  

While scheduling the meeting, you can select how you want to receive meeting reminders. Here are the available alert types when scheduling a meeting.

Alert Type	Available For	Demonstration
Zia: You will receive timely reminders in the chat or conversation selected for the meeting.	Online Meetings and Face-to-Face Meetings
Remind via Taz: You will receive a meeting reminder via Taz based on the selected duration.	Face-to-Face Meetings only

 Scheduling a Meeting in a Foreign Time Zone         

To schedule a meeting in a foreign time zone:

1. Click the current Time Zone in the schedule meeting form.

2. Search for the desired time zone using the search bar and select it from the list of options that appear.

3. Click Schedule. 
   

Using Meeting Features (For Host and Co-host) 

Recording a Meeting

The host and co-hosts can record an ongoing meeting by clicking the Record icon on the meeting toolbar. To stop recording, click the Stop Recording icon from the meeting toolbar.

Managing Participant Controls

  Bulk Controls 

The host and co-host have the following controls for all participants:

The host and co-host can use the following options to manage an individual's permission while in a meeting:

To access these options:

1. Click the Participants icon in the toolbar.

2. In the participants panel that appears, click the More Options  icon.

3. Select the desired option.