Configuring Data Backup | Zoho Vault

Data Backup

A dependable backup mechanism is essential for restoring your data in case of emergencies. Zoho Vault allows you to securely back up your data by sending an encrypted HTML file periodically to your email or to your preferred cloud storage service, including Amazon S3, Box, Dropbox, Google Drive, OneDrive, and Zoho WorkDrive.

Administrators can enable this feature for all users or select specific users within their organization through a simple one-time setup process. Once configured, users can automatically receive regular backups, ensuring your data remains safe and easily recoverable.

How secure is the data backup?  

The backup files you receive from Zoho Vault are encrypted HTML files that can only be accessed using your master password. This means that even if someone else obtains these encrypted files, they will not be able to decrypt or access your data without your master password.

Zoho Vault offers two methods to back up your data securely:
  1. Data backup
  2. Cloud backup

Data backup 

Allow your users to periodically receive backup copies of their vault data directly to their email inbox. 

Configuring data backup to your email 

  1. Go to the Settings tab in Zoho Vault.
  2. Under the Admin Configurations section, click Data Backup.
  3. Enable the Backup option.
  4. Choose whether you want to receive backup copies of your data Daily or Weekly.
  5. Enable Include Shared Passwords if you want your users to receive backups of passwords shared with them. Otherwise, only their own passwords are backed up.
  6. Click Save to apply your settings.
  7. To specify which user receives backup, click Manage Inclusions.
    1. Select the users or user groups who should receive backup copies of their data.
    2. Click Save to confirm your selection.

Cloud backup

Allow your users to periodically receive backup copies of their vault data directly to their cloud accounts.
Note: Users must have an active subscription with the selected cloud storage service for the backup feature to function properly.

Configuring data backup to your Cloud storage

  1. Go to the Settings tab in Zoho Vault.
  2. Under the Admin Configurations section, click Data Backup.
  3. Enable the Backup option.
  4. Choose your preferred cloud storage service (Zoho WorkDrive, Amazon S3, Box, Dropbox, Google Drive, or OneDrive).
  5. Complete the required configuration details, such as the Client ID and Client Secret, provided by your cloud service, then click Save.
  6. Choose how frequently you’d like to receive backup copies—Daily or Weekly—and click Save again.

Connecting your Cloud accounts with Zoho Vault   

To link your cloud account with Zoho Vault:
  1. Go to the Settings tab in Zoho Vault.
  2. Under the User Configuration section, click Cloud Storage.
  3. Select your preferred cloud storage service.
  4. Click Generate Token to initiate the connection.
  5. Authorize the required permissions when prompted.
  6. Click Save to complete the setup.    

Note:
Once an encrypted backup file is emailed, Zoho Vault administrators will no longer have control over who can access it. If a team member with access to your enterprise data leaves the organization, we strongly recommend resetting all passwords. To enhance security, consider disabling the Include Shared Passwords option on the Data backup page. This prevents users from receiving copies of passwords that were shared with them.

All fields are encrypted in the Add Password form except for 'Password Name'. This is to simplify your in-product search and auto login experience. Please ensure your users refrain from saving sensitive data in these fields to keep your backup copies completely safe.

Need more help? Take a look at some of the commonly asked questions.