Preview and download files
Preview a file
You can preview a file without opening it for editing. Use the navigation arrows to flip through the files in a folder or album.
To preview a file:
1. Select a file from My Folders or a Team Folder.
2. Click the
More actions
icon
next to the delete icon in the top action bar, then select
Preview
from the dropdown.
Alternatively, you can right-click the file and select
Preview
.
4. Use the left and right arrows to navigate to other files.
The preview feature shows you how the content in your document will look when you print or download it.
Zoho WorkDrive supports preview for 220+ file formats. You can view the complete list of supported files and their limitations here.
Zoho WorkDrive supports preview for 220+ file formats. You can view the complete list of supported files and their limitations here.
Download a file
1. Select a file and click the
Download
icon
in the top action bar.
Alternatively, you can right-click the file and select
Download
.
The selected file will be downloaded to your system.
2. Open the downloaded file in your system to view it.
To download a folder:
1. Select the required folder, then click the
Download
icon
in the top action bar.
Alternatively, you can right-click the folder, and select
Download
.
The selected folder will be zipped and downloaded to your system.
2. Open the zip file in your system to view the files in it.
To download multiple files and/or folders:
1. Select the required files and/or folders, then click the
Download
icon
in the top action bar.
Alternatively, you can right-click the selected files and/or folder, and select
Download
.
The selected files and/or folders will be zipped into a folder named Zoho WorkDrive and downloaded to your system. You can change the zip name while saving, if needed.
2. Open the zip file in your system to view the downloaded items.
Scheduling Download and Zip actions
If download or zip actions meet any of the below conditions, we will schedule the respective actions:
- The total number of items is equal to or greater than 1000
- Overall size is equal to or greater than 500 MB
Once the scheduled action is completed, we will send an email with action details.
For download actions, a
download link
will be attached in the email. The download link will only be valid for
48 hours
.
If some files were unable to be zipped, you would find the name of these files in the file
Skipped_Files.txt
within the zipped file.
For zip actions, a zip link will be attached in the email.
Download and Zip Limitations
Download or zip actions cannot be performed if any of the below conditions occur:
- The total number of files and folders (includes only the first level files and folders, not their sub folders) is more than 500.
- The overall size of the download is above 10 GB or the zip size is above 5 GB.
- The overall count (including files, folders, and sub folders) is above 65536.
For external users
, the selected files and folders count should not exceed 50, and their overall size of the download should not exceed 5 GB.
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