Zoho Writer's Shortcuts

Overview

Keyboard shortcuts in Writer provide an easy and quick method of executing commands while you type. Below is a listing of commonly used shortcuts for Windows and macOS.

1. File tab: Document operations available from the File menu.

Action	macOS	Windows
DOCUMENT OPERATIONS
Open	⌘+O	Ctrl+O
Save	⌘+S	Ctrl+S
Make a Copy	⌘+⇧+S	Ctrl+Shift+S
Print	⌘+P	Ctrl+P
VERSIONS
Version History	⌘+⌥+⇧+G	Ctrl+Alt+Shift+G

2. Edit tab: Clipboard, undo and redo, find, and editing actions.

Action	macOS	Windows
UNDO & REDO
Undo	⌘+Z	Ctrl+Z
Redo	⌘+Y	Ctrl+Y
CLIPBOARD
Cut	⌘+X	Ctrl+X
Copy	⌘+C	Ctrl+C
Paste	⌘+V	Ctrl+V
FIND & SELECT
Find	⌘+F	Ctrl+F
Select all	⌘+A	Ctrl+A
DELETE BY WORD
Delete word to the left	⌘+Delete	Ctrl+Backspace
Delete word to the right	⌘+Fn+Delete	Ctrl+Delete
LINKS & FIELDS
Open link	⌥+Return or ⌘+Click	Alt+Enter or Ctrl+Click
Remove link	⌘+⇧+Fn+F9	Ctrl+Shift+F9
Update formula field	Fn+F9	F9
PROOFING
Thesaurus	Fn+⇧+F7	Shift+F7
Spell check	Fn+⇧+F8	Shift+F8

3. View tab: Display, zoom, and inspection controls.

Action	macOS	Windows
DISPLAY MODES
Full screen	⌘+Fn+F11	F11
Focus typing	⇧+⌃+⌘+F	Ctrl+Shift+Alt+F
ZOOM
Zoom in	⌘+⌥+=	Ctrl+Alt+=
Zoom out	⌘+⌥+-	Ctrl+Alt+-
Fit width	⌘+⌥+[	Ctrl+Alt+[
MARKS & HISTORY
Toggle formatting marks	⌘+⇧+8	Ctrl+Shift+8
Show / hide non-printing characters	⌘+⇧+8	Ctrl+Shift+8
View history	⌘+⌥+⇧+G	Ctrl+Alt+Shift+G

4. Insert tab: Insert elements into the document body.

Action	macOS	Windows
LINKS & REFERENCES
Link	⌘+K	Ctrl+K
Comment	⌘+⌥+M	Ctrl+Alt+M
Footnote	⌘+⌥+F	Ctrl+Alt+F
Endnote	⌘+⌥+D	Ctrl+Alt+D
PAGE ELEMENTS
Page break	⌘+Return	Ctrl+Enter
Non-breaking space	⌘+⇧+Space	Ctrl+Shift+Space
LISTS
Bulleted list	⌘+⇧+U	Ctrl+Shift+U
Numbered list	⌘+⇧+O	Ctrl+Shift+O
DATE & TIME
Current date	⌃+⇧+D	Ctrl+Shift+D
Current time	⌃+⇧+T	Ctrl+Shift+T

5. Format tab: Text and paragraph formatting, including Align, Indent, and Change Case submenus.

Action	macOS	Windows
TEXT FORMATTING
Bold	⌘+B	Ctrl+B
Italic	⌘+I	Ctrl+I
Underline	⌘+U	Ctrl+U
Strikethrough	⌘+⇧+X	Ctrl+Shift+X
Superscript	⌘+.	Ctrl+.
Subscript	⌘+,	Ctrl+,
CHANGE CASE
UPPERCASE	⌘+⇧+A	Ctrl+Shift+A
ALIGN
Align left	⌘+⇧+L	Ctrl+Shift+L
Align center	⌘+⇧+E	Ctrl+Shift+E
Align right	⌘+⇧+R	Ctrl+Shift+R
Justify	⌘+⇧+J	Ctrl+Shift+J
INDENT
Increase indent	⌘+M	Ctrl+M
Decrease indent	⌘+⇧+M	Ctrl+Shift+M
LINE SPACING
Single line spacing	⌘+⇧+1	Ctrl+Shift+1
1.5 line spacing	⌘+⇧+5	Ctrl+Shift+5
Double line spacing	⌘+⇧+2	Ctrl+Shift+2
FONT SIZE
Increase font size by 1px	⌘+⇧+>	Ctrl+Shift+>
Decrease font size by 1px	⌘+⇧+<	Ctrl+Shift+<
PARAGRAPH STYLES
Apply body text	⌘+⌥+0	Ctrl+Alt+0
Apply Heading 1 to 6	⌘+⌥+[1+to+6]	Ctrl+Alt+[1 to 6]
OTHER
Format painter (copy formatting)	⌘+⇧+C	Ctrl+Shift+C
Clear formatting	⌘+\	Ctrl+\
Turn on / off track changes	⌘+⌥+T	Ctrl+Alt+T

6. Right-click context menu: macOSs available from the right-click menu on selected text.

Action	macOS	Windows
EDITING
Undo	⌘+Z	Ctrl+Z
Redo	⌘+Y	Ctrl+Y
Cut	⌘+X	Ctrl+X
Copy	⌘+C	Ctrl+C
Paste	⌘+V	Ctrl+V
Clear formatting	⌘+\	Ctrl+\
INSERT
Add comment	⌘+⌥+M	Ctrl+Alt+M
Insert link	⌘+K	Ctrl+K

7. Cursor navigation: Move the cursor through the document without changing the selection.

Action	macOS	Windows
PAGE & DOCUMENT
Page up	Fn+↑	Page Up
Page down	Fn+↓	Page Down
Move to top of the document	⌘+Fn+←	Ctrl+Home
Move to end of the document	⌘+Fn+→	Ctrl+End
Go to page	⌘+G	Ctrl+G
WORD BY WORD
Move one word to the right	⌥+→	Ctrl+Right
Move one word to the left	⌥+←	Ctrl+Left
FIND DIALOG
Move to previous word in find dialog	⌘+⇧+G	Ctrl+Shift+G
SPELLING
Move to next misspelling	⌘+'	Ctrl+'
Move to previous misspelling	⌘+;	Ctrl+;

8. Text selection: Extend the selection by word, line, paragraph, or document.

Action	macOS	Windows
WORD & LINE
Select one word to the right	⌥+⇧+→	Ctrl+Shift+Right
Select one word to the left	⌥+⇧+←	Ctrl+Shift+Left
Select to beginning of the line	Fn+⇧+←	Shift+Home
Select to end of the line	Fn+⇧+→	Shift+End
PARAGRAPH & DOCUMENT
Select to beginning of the paragraph	⌥+⇧+↑	Ctrl+Shift+Up
Select to end of the paragraph	⌥+⇧+↓	Ctrl+Shift+Down
Select to top of the document	⌘+Fn+⇧+←	Ctrl+Shift+Home
Select to end of the document	⌘+Fn+⇧+→	Ctrl+Shift+End
MOUSE
Select table	⌥+Double+click	Alt+Double click
Select paragraph	Triple click	Triple click

9. Tables: Move within and around tables.

Action	macOS	Windows
CELL NAVIGATION
Next cell	Tab	Tab
Previous cell	⇧+Tab	Shift+Tab
Jump one row above	↑	↑
Jump one row below	↓	↓
Jump to previous cell	←	←
Jump to next cell	→	→
TABLE BOUNDARY
Move to start of table	⌘+⌥+⇧+J	Ctrl+Alt+Shift+J
Move to end of table	⌘+⌥+⇧+K	Ctrl+Alt+Shift+K
Move to start cell in row	⌥+⇧+Fn+→	Alt+Shift+End
Move to end cell in row	⌥+⇧+Fn+←	Alt+Shift+Home

10. Moving content: Reorder paragraphs and table rows in place.

Action	macOS	Windows
PARAGRAPHS
Move selected paragraphs upwards	⌃+⇧+↑	Ctrl+Shift+Up
Move selected paragraphs downwards	⌃+⇧+↓	Ctrl+Shift+Down
TABLE ROWS
Move selected table rows upwards	⌃+⇧+↑	Ctrl+Shift+Up
Move selected table rows downwards	⌃+⇧+↓	Ctrl+Shift+Down

11. Read aloud to screen reader: Voice-output commands for the built-in screen reader.

Action	macOS	Windows
GENERAL
Selection	⌃+⌘+A+X	Ctrl+Alt+Shift+X
Read selection formatting aloud	⌃+⌘+A+F	Ctrl+Alt+Shift+F
Read aloud from cursor position	⌃+⌘+A+R	Ctrl+Alt+Shift+R
Read cursor position aloud	⌃+⌘+A+L	Ctrl+Alt+Shift+L
Read word count aloud	⌃+⌘+A+W	Ctrl+Alt+Shift+W
TABLES
Read table row and column headers aloud	⌃+⌘+⇧+T+H	Ctrl+Alt+Shift+T+H
Read table cell position aloud	⌃+⌘+⇧+T+N	Ctrl+Alt+Shift+T+N
Read table row header aloud	⌃+⌘+⇧+T+R	Ctrl+Alt+Shift+T+R
Read table column header aloud	⌃+⌘+⇧+T+C	Ctrl+Alt+Shift+T+C
COMMENTS
Read comment aloud	⌃+⌘+A+C	Ctrl+Alt+Shift+C
Read comment anchor aloud	⌃+⌘+A+A	Ctrl+Alt+Shift+A

12. Navigate with macOSs: Jump the cursor between structural elements: comments, footnotes, headings, tables, lists, links, sections, spelling errors, formatting changes, and bookmarks.

12.1 Comments

Action	macOS	Windows
COMMENTS
Show all comments	⌃+⌘+E+V	Ctrl+Alt+Shift+E+V
Current comment	⌃+⌘+E+C	Ctrl+Alt+Shift+E+C
Next comment	⌃+⌘+N+C	Ctrl+Alt+Shift+N+C
Previous comment	⌃+⌘+P+C	Ctrl+Alt+Shift+P+C
SUGGESTIONS
Next suggestion	⌃+⌘+N+U	Ctrl+Alt+Shift+N+U
Previous suggestion	⌃+⌘+P+U	Ctrl+Alt+Shift+P+U
Accept suggestion	⌃+⌘+E+A	Ctrl+Alt+Shift+E+A
Reject suggestion	⌃+⌘+E+R	Ctrl+Alt+Shift+E+R
Resolve comment	⌃+⌘+E+D	Ctrl+Alt+Shift+E+D

12.2 Footnote

Action	macOS	Windows
Current footnote	⌃+⌘+E+F	Ctrl+Alt+Shift+E+F
Next footnote	⌃+⌘+N+F	Ctrl+Alt+Shift+N+F
Previous footnote	⌃+⌘+P+F	Ctrl+Alt+Shift+P+F

12.3 Headings

Action	macOS	Windows
Next heading	⌃+⌘+N+H	Ctrl+Alt+Shift+N+H
Previous heading	⌃+⌘+P+H	Ctrl+Alt+Shift+P+H

12.4 Graphics

Action	macOS	Windows
Next graphic	⌃+⌘+N+G	Ctrl+Alt+Shift+N+G
Previous graphic	⌃+⌘+P+G	Ctrl+Alt+Shift+P+G
Cover image	⌃+⌘+E+T	Ctrl+Alt+Shift+E+T

12.5 Table

Action	macOS	Windows
TABLE-LEVEL
Next table	⌃+⌘+⇧+N+T	Ctrl+Alt+Shift+N+T
Previous table	⌃+⌘+⇧+P+T	Ctrl+Alt+Shift+P+T
Start of table	⌃+⌘+⇧+T+S	Ctrl+Alt+Shift+T+S
End of table	⌃+⌘+⇧+T+D	Ctrl+Alt+Shift+T+D
COLUMNS
Start of column	⌃+⌘+⇧+T+I	Ctrl+Alt+Shift+T+I
End of column	⌃+⌘+⇧+T+K	Ctrl+Alt+Shift+T+K
Next column	⌃+⌘+⇧+T+B	Ctrl+Alt+Shift+T+B
Previous column	⌃+⌘+⇧+T+V	Ctrl+Alt+Shift+T+V
ROWS
Start of row	⌃+⌘+⇧+T+J	Ctrl+Alt+Shift+T+J
End of row	⌃+⌘+⇧+T+L	Ctrl+Alt+Shift+T+L
Next row	⌃+⌘+⇧+T+M	Ctrl+Alt+Shift+T+M
Previous row	⌃+⌘+⇧+T+G	Ctrl+Alt+Shift+T+G
EXIT
Exit table	⌃+⌘+⇧+T+E	Ctrl+Alt+Shift+T+E

12.6 List

Action	macOS	Windows
NAVIGATION
Next list	⌃+⌘+N+O	Ctrl+Alt+Shift+N+O
Previous list	⌃+⌘+P+O	Ctrl+Alt+Shift+P+O
Next item in the current list	⌃+⌘+N+I	Ctrl+Alt+Shift+N+I
Previous item in the current list	⌃+⌘+P+I	Ctrl+Alt+Shift+P+I
SELECTION
Select list item	⌃+⌘+⇧+E+I	Ctrl+Alt+Shift+E+I
Select items at current level	⌃+⌘+⇧+E+O	Ctrl+Alt+Shift+E+O

12.7 Link

Action	macOS	Windows
Next link	⌃+⌘+N+L	Ctrl+Alt+Shift+N+L
Previous link	⌃+⌘+P+L	Ctrl+Alt+Shift+P+L

12.8 Section

Action	macOS	Windows
Read section formatting aloud	⌃+⌘+A+S	Ctrl+Alt+Shift+S
Next section	⌃+⌘+N+S	Ctrl+Alt+Shift+N+S
Previous section	⌃+⌘+P+S	Ctrl+Alt+Shift+P+S

12.9 Spelling error

Action	macOS	Windows
Next spelling error	⌘+'	Ctrl+'
Previous spelling error	⌘+;	Ctrl+;

12.10 Formatting

Action	macOS	Windows
Next formatting change	⌃+⌘+N+W	Ctrl+Alt+Shift+N+W
Previous formatting change	⌃+⌘+P+W	Ctrl+Alt+Shift+P+W

12.11 Bookmarks

Action	macOS	Windows
Next bookmark	⌃+⌘+N+B	Ctrl+Alt+Shift+N+B
Previous bookmark	⌃+⌘+P+B	Ctrl+Alt+Shift+P+B

13. Markdown - inline styles: Type these patterns and Writer applies the formatting on the fly.

Result	Pattern
Bold	text or __text__
Italic	text or _text_
Highlight	==text==
Strikethrough	~~text~~
Underline	~~~text~~~
Inline code	`text`
Superscript	A^2^
Subscript	log~10~
Link	[label](https://example.com)
Image	![alt text](https://example.com/image.png)

14. Markdown - block styles: Type these patterns at the start of a line to convert the block.

Result	Pattern
HEADINGS
Heading 1	# (space)
Heading 2	## (space)
Heading 3	### (space)
Heading 4	#### (space)
Heading 5	##### (space)
Heading 6	###### (space)
LISTS
Unordered list	+ (space) or - (space) or * (space)
Ordered list	1. (space)
BLOCKS
Code block	``` (space)
Horizontal line	--- Return or *** Return or === Return

15. Writer commands: Typed triggers that insert structured content.

Action	macOS	Windows
INSERT
Insert blocks (Table, Image, etc.)	@	@
Insert code snippet	=code(language, themename) Return	=code(language, themename) Enter
Insert sample text	=rand(10) Return	=rand(10) Enter
Create table	=table(row, col) Return	=table(row, col) Enter
NUMBER FORMATTING
Number to text	=text(number) (space)	=text(number) (space)
Number to ordinal number	=text(number, ord) (space)	=text(number, ord) (space)
Number to ordinal text	=text(number, ordText) (space)	=text(number, ordText) (space)

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