What are Security Policies?

What are Security Policies?

Security policies are a set of customizable rules that govern how your users can authenticate themselves. They consist of four components:
  1. Password policy: This component dictates how strong the users' passwords must be and how often they have to be renewed.
  2. MFA: This component dictates which multi-factor authentication modes the user can use to sign in.
  3. Allowed IPs: This component dictates which IP addresses the user can use to sign in. Any sign-in requests from IPs that aren't allowed will be denied.
  4. Session management: This component dictates how many active sessions a user can have, and for how long.
Security policies in Zoho Directory are highly customizable as the strictness of the policy should depend on each user's privileges and responsibilities. For example, a Sales Representative might only need a fairly safe password policy, while a Payroll Manager might need a very strong password policy and MFA. A Sysadmin with access to the organization's directory will need maximum security, and should probably only be allowed to sign in from an allowed IP address.

You can configure multiple security policies and apply them to different groups based on your requirements. To learn more about how security policies are applied when a group has multiple policies, check Policy Priority.

      Create. Review. Publish.

      Write, edit, collaborate on, and publish documents to different content management platforms.

      Get Started Now


        Access your files securely from anywhere

          Zoho CRM Training Programs

          Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

          Zoho CRM Training
            Redefine the way you work
            with Zoho Workplace

              Zoho DataPrep Personalized Demo

              If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

              Zoho CRM Training

                Create, share, and deliver

                beautiful slides from anywhere.

                Get Started Now


                  Zoho Sign now offers specialized one-on-one training for both administrators and developers.

                  BOOK A SESSION







                              Quick LinksWorkflow AutomationData Collection
                              Web FormsEnterpriseOnline Data Collection Tool
                              Embeddable FormsBankingBegin Data Collection
                              Interactive FormsWorkplaceData Collection App
                              CRM FormsCustomer ServiceAccessible Forms
                              Digital FormsMarketingForms for Small Business
                              HTML FormsEducationForms for Enterprise
                              Contact FormsE-commerceForms for any business
                              Lead Generation FormsHealthcareForms for Startups
                              Wordpress FormsCustomer onboardingForms for Small Business
                              No Code FormsConstructionRSVP tool for holidays
                              Free FormsTravelFeatures for Order Forms
                              Prefill FormsNon-Profit
                              Intake FormsLegalMobile App
                              Form DesignerHRMobile Forms
                              Card FormsFoodOffline Forms
                              Assign FormsPhotographyMobile Forms Features
                              Translate FormsReal EstateKiosk in Mobile Forms
                              Electronic Forms
                              Drag & drop form builder

                              Notification Emails for FormsAlternativesSecurity & Compliance
                              Holiday FormsGoogle Forms alternative GDPR
                              Form to PDFJotform alternativeHIPAA Forms
                              Email FormsEncrypted Forms

                              Secure Forms

                              WCAG

                                      Create. Review. Publish.

                                      Write, edit, collaborate on, and publish documents to different content management platforms.

                                      Get Started Now






                                                        You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                                            Manage your brands on social media


                                                              • Desk Community Learning Series


                                                              • Digest


                                                              • Functions


                                                              • Meetups


                                                              • Kbase


                                                              • Resources


                                                              • Glossary


                                                              • Desk Marketplace


                                                              • MVP Corner


                                                              • Word of the Day


                                                              • Ask the Experts


                                                                Zoho Sheet Resources

                                                                 

                                                                    Zoho Forms Resources


                                                                      Secure your business
                                                                      communication with Zoho Mail


                                                                      Mail on the move with
                                                                      Zoho Mail mobile application

                                                                        Stay on top of your schedule
                                                                        at all times


                                                                        Carry your calendar with you
                                                                        Anytime, anywhere




                                                                              Zoho Sign Resources

                                                                                Sign, Paperless!

                                                                                Sign and send business documents on the go!

                                                                                Get Started Now




                                                                                        Zoho TeamInbox Resources





                                                                                                  Zoho DataPrep Demo

                                                                                                  Get a personalized demo or POC

                                                                                                  REGISTER NOW


                                                                                                    Design. Discuss. Deliver.

                                                                                                    Create visually engaging stories with Zoho Show.

                                                                                                    Get Started Now









                                                                                                                        • Related Articles

                                                                                                                        • eDiscovery and data retention policies in Zoho Cliq

                                                                                                                          Using Zoho Cliq, an admin can retain data using policies, investigate by searching for specific data, hold this data, and export the data retained for compliance purposes. Follow the below steps for eDiscovery and retaining data in Zoho Cliq: Step 1: ...
                                                                                                                        • What are Policies?

                                                                                                                          In your Cliq application, click on your Profile Picture and select Admin Panel. In the screen that opens access Policies under Permissions in the left sidebar. These policies are offered as a toggle and you can enable or disable them accordingly. ...
                                                                                                                        • Data loss prevention in Zoho Cliq

                                                                                                                          Data is prone to leaks and theft, especially when it involves external parties. With Zoho Cliq's DLP, you can implement organizational strategies to help reduce data leaks and theft across your organization. Getting started is easy—simply create a ...
                                                                                                                        • How to chat with External Users?

                                                                                                                          External users are those who do not belong to your Cliq organization, say vendors, clients, distributors, etc... Communication with external users is established through 1-1 chats, group chats and external channels. This page covers in detail on 1-1 ...
                                                                                                                        • What are roles?

                                                                                                                          You can group users into roles to give distinct access permissions for various features in Zoho Cliq. As an admin, you can add roles, add users to a particular role, enable permissions based on the role type, edit a role, duplicate a role and delete ...
                                                                                                                          Wherever you are is as good as
                                                                                                                          your workplace

                                                                                                                            Resources

                                                                                                                            Videos

                                                                                                                            Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                                            eBooks

                                                                                                                            Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                                            Webinars

                                                                                                                            Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                                            CRM Tips

                                                                                                                            Make the most of Zoho CRM with these useful tips.



                                                                                                                              Zoho Show Resources