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There are many legal ways to digitally sign documents across the globe, and businesses can select their signing methods based on specific cases and compliance needs. These methods include:
As a complete digital signature app, Zoho Sign offers complete flexibility for users to sign documents with either of these methods. However, in some regions and regulated industries like finance, legal, health care, and government, it is preferred to use USB tokens or PFX files for higher identity assurance and legal compliance.
How to obtain a digital signature certificate from a trust service provider (TSP)
To receive a digital certificate, signers or organizations need to confirm their identity with a TSP that is approved in their region. Once issued, the digital certificate can be used for digital signatures.
Zoho Sign now offers digital certificate-based signatures in PFX format to help businesses in regulated industries sign documents with highest level of compliance. This also ensures document authentication and integrity.
What is a PFX file?
A PFX file is a password-protected certificate in PKCS#12 format. It has a public key and a private key; the public key is used to decrypt data, while the private key is used to encrypt data. The user's digital signature certificate and the certificate authority’s information are also included in a PFX file.
How to use a PFX file in Zoho Sign:
Setting up PFX-based signatures
This action can only be performed by administrators. Follow the below steps to enable PFX signing in your Zoho Sign setup.
Signing documents with PFX file
The signing experience remains the same until the final step, where the signer will select PFX file from the Sign via dropdown.
Checking for PFX-based signatures in signed documents
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