Sending documents from Zoho Sign
Available only in the India data center
Enabling e-stamping in Zoho Sign
This action can only be performed by administrators. If you're an administrator, follow these steps:
From the left navigation pane, hover your cursor on Settings, click Integrations and toggle e-Stamping to ON.
e-Stamping your document in Zoho Sign
- Upload the document from your local device or from one of the integrated cloud service providers.
- Click More Actions and click Add e-Stamp.
- Select the stamp state.
- Enter the e-stamp details and the credit consumed will be displayed.
- You will be asked to enter the both the seller's and buyer's PII data. Check the PII collected by Zoho Sign here.
- This data will be present in the e-stamp challan and in the completion certificate.
- Click Save.
- Add the recipient details.
- Click Continue.
- Insert the needed document fields and click OK.
- Check the details and click Send.
Please find sample eStamped document, certificate of completion, scanned copy of a physical eStamp paper attached at the bottom of this document.
- You can now mandate your signers to sign e-stamped documents with Aadhaar eSign. Know how.
- A stamp paper once issued cannot be reused for another request
- Credits deducted for eStamp cannot be refunded under any circumstance
- If a document is recalled and sender clicks “edit as new”, it will be treated as a new request and a new stamp paper with the existing stamp details will be appeneded. However, the deducted credits will not be refunded.
- If your signer declines to sign the document, the consumed credits will not be refunded.
Signing e-stamped documents in Zoho Sign
- The signer has to agree to the terms and conditions, and once done, they can see the e-stamp challan appended on the first page of the document, which will have all the information which was added by the sender.
- Once all the information has been verified, they can start signing the document.
- The receipt is an acknowledgment of the stamp duty paid and must never be taken as an equivalent to a stamp paper.
- The authenticity of the stamp duty can be checked here.
Verifying party details in Zoho Sign
- Hover your cursor over Documents in the left navigation pane, and click Completed.
- Select the document, and you can find the digital stamping details.
- The same details will be present in the completion certificate for audit reasons.
FAQs
What are the personally identifiable information (PII) collected by Zoho Sign?
Since two parties are involved in the purchase of an e-stamp, there are some personally identifiable information (PII) collected by Zoho Sign from the sender. Though some fields are optional, the following are mandatory fields:
- Name
- ID type and ID number: The duty payer's ID type and number. Zoho Sign supports the following ID types: DLN, PAN, PPN, VID, UID or TAN. The duty payer's entity type must one from the following - Individual, Organization or Government.
- Address
What is the minimum stamp duty amount to procure an e-stamp?
State | Minimum stamp duty amount |
Delhi | ₹ 10 |
Rajasthan | ₹ 10 |
Karnataka | Only fixed stamp duty amount can be applied. Know more. |
Tamil Nadu | ₹ 20 |
| Maharashtra (eSBTR) | ₹ 100 (Recipient will receive the document for signature with the estamp appended in 6 business hours) |
Gujarat | Only fixed stamp duty amount can be applied. Know more. |
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