Import from JIRA | Zoho Sprints Help

Import from JIRA

If you're a JIRA users, you can easily transfer your data to Zoho Sprints in a secure manner.

Before importing, you need to know the following:
  1. You need to have a JIRA Software account to import data for JIRA cloud.
  2. Only a workspace owner or admin can carry out the configuration.
  3. If you are on a free plan, you will only be able to import for 15 days from the day you activated your plan. You can upgrade your account to continue importing data when the trial expires.
  4. You cannot import more than 25 projects at a time.
  5. You can only process one import at a time.
  6. JIRA import is not supported for Zoho One accounts.

Add JIRA domain and configure account access in Zoho Sprints    

To add the JIRA domain:

  1. Go to Zoho Sprints.

  2. Click the gear icon at the top-right corner. The settings window will appear.

  3. Click Project under Imports.

  4. Select JIRA.

  5. Copy and paste your JIRA domain in the text box. (Refer to the GIF in settings page)

  6. Click Continue to proceed to configuration.

  7. JIRA application form appears in Sprints with the following details:

    1. Application URL

    2. Consumer key

    3. Consumer name

    4. Public key 

  8. Click the Go to JIRA button. You will be directed to the Application links page in JIRA.

  9. Click the Create link button.

  10. Select Direct Application Link as Link Type in the Create an application link form.

  11. Copy the Application URL from Zoho Sprints and paste it in JIRA. Now, click Next and, then click Continue.

  12. Enter the Application Name in the Review link form.

  13. Scroll down and select the Create an incoming link checkbox and click Continue.

  14. Now, copy the Consumer key, Consumer name, and Public key (available in Zoho Sprints JIRA settings page) and paste it in JIRA and click Continue. Now, your JIRA account is all set with Zoho Sprints configuration.

  15. Switch to Zoho Sprints and click Done.

  16. Agree to the terms and privacy policy of JIRA to import data from JIRA to Zoho Sprints.

  17. Click the Allow Access button.

  18. Click Allow to authenticate Zoho Sprints. You are ready to import from JIRA.

Import Projects from JIRA 

After authenticating, you'll be able to view all the projects available in JIRA in Zoho Sprints.

  1. Select the projects to be imported.
  2. Click Map Fields & Import

  3. Select the required layout and map the respective fields.
  4. Click Continue.
  5. Select the Notify all the new users checkbox if necessary and click Proceed.
    The import will be initiated.
When a project is imported, you'll receive an email and feed notification and then the next project import is initiated. This goes on until all the projects are imported. You can access the imported projects from the Projects tab in Zoho Sprints.  The imported projects can be accessed from the All Projects tab in Zoho Sprints.

Notes
  1. You can import work items and epics from JIRA. Epics will also be imported as items.
  1. While importing the projects, the inline attachments added to item description, comments, and sprint comments also get downloaded.

  2. When an import of five projects is initiated, and due to some reason, the third project fails to import, the following projects to be imported will also fail. Once the issue is resolved, you can reinitiate the import process for the failed ones. 

Module mapping between JIRA and Zoho Sprints

JIRA Module
Zoho Sprints Module
Projects
Projects
Users
Users
Epics
Epics
Sprints
Sprints
Issues
Work Items
Log Work
Log Hours
Statuses
Item Statuses
Priorities
Item Priorities
Issue Types
Item Types
Comments
Comments
Attachments
Attachments
Labels
Tags
Versions
Releases

Import custom fields from JIRA

You can import custom fields from JIRA into Zoho Sprints. Custom fields enable you to capture data that is unique to your business or requirement. Learn more

To map JIRA custom fields to Zoho Sprints custom fields, you need to:
  1. Create a layout in Zoho Sprints that matches the custom fields available in JIRA.
  2. Have the custom fields in a single work item layout so that the layout can be selected while mapping JIRA custom fields.
  3. Select the congruent JIRA custom field for each Zoho Sprints custom field.
  4. Ensure that the mapped field types are the same. For instance, you need to map a multi select field type in JIRA only with a multi select field type in Zoho Sprints.
  5. Ensure the options in the picklist of both JIRA and Sprints custom fields are the same to avoid data mismatch. For instance, if a picklist field in JIRA has options A, B, and C, the same picklist options must be available in the mapped Sprints picklist field.
Notes
  1. To map epic custom fields, you need to create matching epic layout in Zoho Sprints and follow the same process as work item custom field mapping.
  2. The system auto-populates the data in custom fields in Zoho Sprints with the equivalent custom field in JIRA in the field mapping screen.
  3. Cascading custom fields can be imported from JIRA to Zoho Sprints. If the cascading custom fields are imported to Zoho Sprints, two picklist fields will be created in Zoho Sprints and mapped against the cascading custom field. For example, the cascading field name is Country, then two fields will be created - one as "Country - Parent" and the other as "Country - child".

Custom field type mapping between JIRA and Sprints


Sprints Field Type
JIRA Field Type
Text
Short Text/Plain Text
Rich Text
Paragraph/Multiline Text
Date
Date Picker
Date Time
Date Time Picker
Decimal
Number
Picklist
Select List (Single Choice)
Multi Picklist
Select List (Multi Choice)
Checkbox
Checkboxes
Radio
Radio
URL
URL
User Picklist
User Picker (Single User)
Multi User Picklist
User Picker (Multi User)

Notes
  1. Third party picklist (single) or radio field can be mapped against Zoho Sprints picklist (single) or radio field. Likewise, multi-picklist or checkbox can be mapped against Zoho Sprints multi-picklist or checkbox field.

Modify email visibility in JIRA

If you are unable to import the project users, you might have to modify the email visibility in JIRA.
For JIRA cloud
  1. Navigate to  https://id.atlassian.com/manage-profile/profile-and-visibility
  2. Select "Anyone" in the Contact Section against the Email Address field . (Currently, it will be enabled as 'Only to you and admins'. Modify to 'Anyone')
Once the import is successfully accomplished, all the JIRA users can login using their individual credentials and restore the Email Visibility using the above steps.

For JIRA server

The email visibility setting for JIRA server can be modified only by the administrator.
  1. Click Settings from the top-right corner.
  2. Select System .
  3. Go to Email Visibility under Options section.
  4. Select "Public" or "Show to logged in users" options.
Once the import is successfully accomplished, the JIRA administrator can login and restore the Email Visibility using the above steps.
 

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