Best email set up

Best email set up

Hi!

We are a non-profit and just recently gained Zoho as our email host. We have 10 email addresses available and 10 positions that need those email addresses. Every 3 years (or less) the people holding these positions change and the necessity comes when those positions change the new incoming officer needs those same email addresses to function and aid in a smooth transition. We cannot afford to pay for 10 new email addresses when the new officers are elected in three years. What is the best way to set these emails up? For example officer positions are for example: chair, secretary, or treasurer. My initial thought was to set up the emails like chair@thedomain.org but I am reading this is not the best practice. So what do I do? The entire goal is when a new chairperson is elected the incoming chair has the use of that company owned email. This would aid in a smooth transition in my opinion as there would be no need to forward past important emails or to assure that our 1000 plus members have to remember a new email for an incoming new chairperson. 

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