Power of Automation ::  Automatically sync the Timesheets with Zoho Creator

Power of Automation ::  Automatically sync the Timesheets with Zoho Creator

Hello Everyone,


A custom function is a software code that can be used to automate a process and this allows you to automate a notification, call a webhook, or perform logic immediately after a workflow rule is triggered.


Lets consider the below use case from a customer - 


Once the user adds timesheets in a project, these logs should be automatically synced with Zoho Creator.


This requirement can be accomplished using Schedule Function which allows you to execute custom functions based on a specified schedule such as hourly, daily, weekly, or monthly. 


Below is the script to be used 


TODO: Please create a connection for the Zoho Projects service with the scopes "Zohoprojects.timesheets.all" to replace ‘connectionprojects’ with the connection name. Click this link below to learn how to create the connection. Please find the attached screenshot of Schedule Functions. 


endPointV3 = "https://projects.zoho.com/api/v3/portal/";

currentDate = zoho.currenttime;

moduleTemplate = Map();

moduleTemplate.put("type","task");

timesheetParam = Map();

timesheetParam.put("view_type","day");

timesheetParam.put("module",moduleTemplate);

timesheetParam.put("start_date","2024-08-01");

taskTimesheetResponse = invokeurl

[

url :endPointV3 + portalId + "/timesheet"

type :GET

parameters:timesheetParam

connection:"connectionprojects"

];

info taskTimesheetResponse;

moduleTemplate = Map();

moduleTemplate.put("type","general");

timesheetParam = Map();

timesheetParam.put("view_type","day");

timesheetParam.put("module",moduleTemplate);

timesheetParam.put("start_date","2024-08-01");

generalTimesheetResponse = invokeurl

[

url :endPointV3 + portalId + "/timesheet"

type :GET

parameters:timesheetParam

connection:"connectionprojects"

];

info generalTimesheetResponse;

moduleTemplate = Map();

moduleTemplate.put("type","issue");

timesheetParam = Map();

timesheetParam.put("view_type","day");

timesheetParam.put("module",moduleTemplate);

timesheetParam.put("start_date","2024-08-01");

issueTimesheetResponse = invokeurl

[

url :endPointV3 + portalId + "/timesheet"

type :GET

parameters:timesheetParam

connection:"connectionprojects"

];

info issueTimesheetResponse;


Creating custom functions in Zoho Projects is straightforward and well-documented. Zoho provides a range of built-in functions that you can use as a starting point, and you can also easily define your own functions using Zoho's scripting language, Deluge. Give it a try and see how it can save your time and boost your productivity!


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