Tips and Tricks #45: Create and deliver presentations using Show's multiple View options

Hi All! 

Show offers six views to help you perform specific actions in your presentation. The Normal, Master, and Sorter views help you create slide decks while the Slideshow, Presenter, and Print views help you deliver and distribute presentations.  

 

In order to easily switch to a view while working on a presentation, the Normal, Master, and Sorter views are available as a drop-down menu in the bottom bar in the main Show interface.

 

Similarly, you have the Slideshow and Presenter views present under the Play drop-down in the top-right corner of the screen, while the Print option is found under the File menu.   

Edit content on a slide using the Normal View 

Using the Normal View option, you can create and modify your slide deck any time. This is the default view in Show.   

 

The thumbnail pane on the left of the Normal View provides a preview of all the slides in your presentation. The slide area at the center contains a comprehensive toolbar, from which you can pick any object and insert it onto your presentation. You can further select an object on the slide to view a wide-range of formatting options specific to that element on the right pane. For example, if you have a table on the slide, you can select it to view editing options like Header & Footer, Gridlines, and Distribute cells in the contextual toolbar.

Customize your presentation in just a few clicks 

At times, you may want to create a new presentation template so your team can reuse it. In  such cases, you can use the Master View. In this view, you can access the Master slide and its associated layouts.

 

The right pane lets you add and edit placeholders like Title, Content, Text, and Image on the Master slide or a layout. You can further move, resize, rotate, align, or rearrange the placeholders from this pane. This way, you can organize all the elements on the slide quickly and efficiently. You can now add content to these placeholders so they show up either on the entire presentation or on specific slides. You can further edit these placeholders any time in the Master View to make your slide deck look more consistent.   

 

From the right pane, you can include details like date, slide number, and footer message either throughout the entire presentation or on specific slides. You can also move the footer message to the top and make it the header of your slide.

 

You can apply background fills throughout your presentation or just on specific slides using the Master slide and its layouts.

 

You can also modify text, pictures, shapes, tables, and other objects on the Master slide or its layouts. This way, you can save time editing the elements on every slide in the presentation.

 

 

Reorder and review the slides using the Sorter View 

You can use the Sorter View option when you want to take a look at the miniature version of your slide deck so you can easily rearrange your slides in the proper sequence. In this window, you can add, delete, duplicate, lock, and play slides. You can further hide or show certain slides in your presentation.

 

The Sorter View is also an ideal choice when you want to glance at all the styles and formats used in your slide deck. You can adjust the Zoom slider to take a closer look at the content.   

 

 

Run the presentation in a full screen mode 

You can use the Slideshow View when you want to run the presentation in a new window to check its design.

 

You can click the Play button when you want to preview the current slide. This is useful especially when you have gifs, videos, or Smart Elements on the slide. You can get an idea of how these objects will play at the time of presentation.

 

Likewise, the From Beginning option under the Play drop-down is a good choice when you want to run the presentation from the start to check if the slides are advancing according to the set duration. You can also confirm whether the transition and animation effects are appearing based on the properties you set.  

 

You can also use the Slideshow view to deliver a presentation to a group in a meeting room. You can use the marker tools at the bottom of this view to highlight key areas in your slide.    

  

Track the time elapsed during a presentation using the Presenter View 

You can click the Presenter View option when you want to rehearse your presentation with a timer.  

 

On the right pane of the Presenter View, you can view the upcoming slide and its related notes. You also have the option to preview all the slides in your presentation.  

 

Let's say you have to deliver a presentation at your client's place within one hour and you know that you can complete the presentation in half an hour (because you have already rehearsed with the timer). In this case, you can use some options in the Presenter View to utilize that extra time given to you. For example, you can use the delivery tools at the bottom of this view to give a recap and emphasize key points in your presentation or use the Blackout option to cover your slide and engage in a discussion with your audience.

 

 

Preview the slides before printing  

You can enable a few options under Print and visualize how your presentation will look on a hard copy.  For example, you can choose the Slides option when you want to include just the image of your slide in the sheet so that there's plenty of space for your audience to take notes. The Slides with notes is useful when you want to share copies of your presentation along with your own presenter notes. You can choose the Handouts option when you want to create copies of your presentation along with some space for the audience to share their feedback.

 

We hope you found this article helpful! We'll be back with more interesting tips for Show.  

 

In case you missed our previous posts in the Tips and Tricks series, you can find them here.  

 

You can connect with us on Facebook, Twitter, and Instagram to learn more about how Show can help improve your business communications. You may also write to us at support@zohoshow.com or comment below.

 

Happy presenting!

—the Show team  

• Topic Participants

• Sadhana S

• Sticky Posts

• Tips and Tricks #08: Lock and unlock objects in Zoho Show

  Hello everyone, Here is a tip about just one of the many interesting tools in Zoho Show.  Let's say the marketing and design teams are working together on a product launch. With multiple people working on this shared presentation, and rushing to get it

• Tip and Tricks #01: Take your text for a spin

  Hello folks, Zoho Show's all-new, clear, contextual interface was a great update to an already great product, so we thought you might appreciate some help putting it to good use.  Following this release, the Zoho Show Community is happy to launch  Tips

• Tips and Tricks #06: Animate text at the paragraph level on Zoho Show.

  Hi guys!   We're back with another Show tip! Before we jump into it, let's read through a quick scenario first.    Say you have a slide with a list of bullets and paragraph levels to present to your audience. The second it's on the screen, your audience

• Tips and Tricks #05: Add pictures as comments within a slide.

  Hello everyone,   We're back with a new Show tip.  In today's post, we'll look at a more interesting way to comment and collaborate on a slide in Zoho Show. ​ No matter where your colleagues are in the world, using comments to share opinions or give feedback is

• Tips and Tricks #07: Crop a Picture to Fit a Shape

  Hello everyone, Whether you're designing an adventurous photo collage, your company's brochure, or simply a team introduction for new hires, images always play a crucial role in making your presentation look interesting and interactive.    To help spruce

• Recent Topics

• Zoho Sprints Android v2.0.4 app update: Item reminders, archive Epics, Kanban projects, Epic progress

  Hello everyone! In the latest version(v2.0.4) of the Zoho Sprints Android app update, we have introduced various new features. Let's take a look at what's new! Item Reminder Stay organized and never miss an important date with the all-new Item Reminder

• Credit Management: #3 Setting Credit Limit for Customers

  Think about that one familiar customer of yours who always buys on credit. They usually pay on time, maybe a little late here and there, but not alarming. So, you are fine saying, "Sure, pay later." Then, one day, they place a significantly bigger order

• Adding Reports to Portals

  Is there a way to add Reports to portals so only the user can see report templates relevant to them?

• Update on the client portal URL for Guest users

  We’re updating the way Guest users access their Connect network. As part of this change, all client organization portals used by Guest users will now be accessible through a dedicated domain specific to each data center. The access URLs mentioned here

• Preserve Ticket Issue Mapping When Migrating from Jira to Zoho Projects

  Hello Zoho Projects Team, We hope you are doing well. We are currently exploring a full migration from Jira to Zoho Projects, and we identified a critical limitation during the migration process involving Zoho Desk integration. Current Situation: We use

• Enhancements to Zoho Map integration tasks

  Hello everyone, We're excited to announce enhancements to the Zoho Map integration tasks in Deluge, which will boost its performance. This post will walk you through the upcoming changes, explain why we're making them, and detail the steps you need to

• Unable to see Zoho contacts in Zoho app on ios

  Hi Support Team, I am a new user, I have created my account and installed zohomail app on iOS 16 which works. I was also able to import my Gmail contacts into Zoho Contacts, which I can see. The problem is that I can’t see these imported cobalts in Zohomail

• Task Due Date greater than 10 years.

  We use recurring tasks in Projects where every week, month, year etc Some of our projects are greater than 10 years and we are unable to set a new due date because the difference between start date and due date is greater than 10 years. As an example

• External User onboarding for zoho connect is not really intuitive.

  So the external user is sent an invite, which has a button that directs them to login to zoho to view the invite, but if they don't have a zoho account, they cannot access that invite, which seems kinda silly, as there is not real way on for them to create

• Hosting external websites on Zoho?

  How can I host my external website on zoho? Do we have that option? I am currently with hostinger and am looking to switch to zoho. Kindly help. Thanks.

• How to Add Time Formula Duration (hh:mm)

  Hi everyone — I’m trying to create a formula field in Zoho CRM that calculates the difference between a “Call Start Time” and “Call End Time” and displays the duration in HH:MM format (for example: 1:04 for one hour and four minutes). My current setup

• How can I calculate the physical stock available for sale?

  Hey Zoho Team,  I've tried to calculate the physical stock on hand in various ways - but always receive a mismatch between what's displayed in Zoho Inventory & analytics.  Can you please let me know how the physical stock available for sale is calculated?

• Set Custom Icon for Custom Modules in new Zoho CRM UI

• Marketing Tip #4: Build your email list early

  Email marketing has one of the highest returns on investment. Don’t wait until later; start collecting subscribers now. When you've got their attention, you can send them emails about offers, new product launches, seasonal greetings, and more. Try this

• Is anyone else having trouble saving a custom image in their email signature, or is it just me?

  When I try to save the image I get an error that says "Operation Failed" I opened a support ticket two weeks ago and received a response that it would be debugged, but it still isn’t working

• Unify Overlapping Functionalities Across Zoho Products

  Hi Zoho One Team, We would like to raise a concern about the current overlap of core functionalities across various Zoho applications. While Zoho offers a rich suite of tools, many applications include similar or identical features—such as shift management,

• Zoho Desk Domain mapping / Cloudflare CNAME not recognized

  Hello, my website is behind Cloudflare and SSL. From the Cloudflare control panel I added a CNAME record such as support.mydomain.com pointing to desk.cs.zohohost.com but I'm stuck with the message "Make sure you've mapped the CNAME entry..."

• Create an Eye-Catching Announcement Widget for Your Help Center

  Hello Everyone! In this week’s edition, let’s explore how to keep your customers updated with exciting news in the Help Center. See how ZylkerMobile wowed their customers by bringing updates right to their portal. ZylkerMobile, the renowned brand for

• I want to add my other zoho account in same pc

  why does zoho restrict me doing many things as i also want to add my second mail account bit its not allowing me to do that

• Search in Zoho Community Not Working

  I realize this is a bit of a meta topic, but the search for the various Zoho Communities appears to not be working. I'm under the impression that they run on some version of the Zoho Desk platform, so I'm posting this here.

• Capture Stripe’s Customer ID

  Does anyone know of a way to capture Stripe’s customer ID that is created when the form/payment is processed? I would like to have the customer ID stored in our CRM so we could utilize in some custom functions down the road.

• Custom Modules - Where are Comments??

  In the standard ticket module and in the tasks module, we have an interactive comment box that we can post important details/notes and can tag others if needed. Where is this functionality for Custom Modules? Ideally, custom modules would have very similar,

• PUNJAB NATIONAL BANK (CORPORATE) INDIA - NOT AVAILABLE IN BANKING

  Dear sir, Kindly fix it. PUNJAB NATIONAL BANK (INDIA) is available but PUNJAB NATIONAL BANK (CORPORATE) is not available. Kindly enable this banking since we need to categorize the entries. Regards, Sanjay Jena email id/ user id : travewithmerchant@

• Amazon invoice in Zoho Books

  I have just made my first few sales on Amazon India. Amazon Seller account generates invoices for the sales made on Amazon. These invoices are sent to customers also. Now when I was only making offline sales, I used to create Invoices in Zoho Book. Now

• Zoho ShowTime: Certificates of Completion - Award your learners with a sense of achievement

  In our increasingly competitive market, professional trainers need to differentiate themselves if they are to survive. One way to do this is to focus on innovation and deliver an ideal learning experience. By developing a renowned certificate program that provides learners with a specialized skill set for a particular industry, both trainees and future prospects will recognize the trainer's leadership in that field. This can help with long-term growth, revenue generation, and even marketing and branding.

• IMAP Migration from Gmail

  I have been trying to import my email from a Gmail server and keep receiving the following error. I have reduced the security, activated imap and no improvement. The link to the Google support item has not helped. Unable to connect to your account. Please

• Your Incoming has been blocked and the emails will not be fetched in your Zoho account and POP Accounts Click here to get unblocked.

  When entering my account, this error is thrown at me, and I deleted a good part of my deleted messages, but I still can not unblock it, I would appreciate your help. reservas@lineasperutravel.com

• Request for Creating Multiple Email Accounts on One Mobile Number

  Dear Zoho Team, I am planning to shift all my work-related communication to Zoho Mail because of its reliability and features. For my work, I need to create 3–4 separate email accounts for different purposes. Could you please confirm if it is possible

• Signature issue

  Problem: The signature does not appear when replying or forwarding an email. solve issue: settintgs/Signature Check option place a signature above the content with quotation marks

• mail admin not loading

  i am trying to login to mailadmin ... gears keeps rotating forever... its not a password issue whats so ever ... not cookies issues whatsoever from android app i can login but there so few things to do from there .. i changed ip address the same... i

• Unify All Zoho Video Meeting Experiences into One Standardized Platform

  Hi Zoho Team, We would like to share an important user experience concern regarding the current state of video meeting functionality across the Zoho ecosystem. The Problem Within Zoho, there are multiple ways to initiate or schedule a video meeting: Zoho

• Changing Account in Quote form does not update address information.

  I am trying to update the address information in a quote I've created. I corrected the address in the "Account" but that did not change in the quote. If I re-enter the Account Name in the Quote form, nothing updates. How do I fix this?

• Zoho One Backup of entire account

  Hello, When using Zoho one is there a way to backup your entire account of all apps that you are using \ activively using in a single step or do you have to backup each applications data individually? Thanks,

• ZIA in Zoho Cliq

  Is It possible to use the ZIA feature from Zoho Analytics in the Zoho Cliq?

• Issue with “CC” and “Subject Details” of the initial mail when reply / replied all / forward using Zoho Mail Client (Desktop / Web Mail / Mobile App)

  It is observed that when I reply / reply all / forward a mail using Zoho Mail Client (Desktop / Web Mail / Mobile App), the “CC” and “Subject Details” are omitted from the mail which was replied/forwarded. However this is not the case with outlook mail

• Unable to send Emails - 452 4.3.1 Temporary System Error

  Whene ever i request smtp server to send the email (without attachment). i recieve error "452 4.3.1 Temporary System Error"

• I can't receive email

  I cannot receive any email sent to my Zoho email after the free upgrade plan trial is finished.

• Help for the alisa adding

  Sorry, I would like to add a paypal alias on my domain email address. However, the system blocked it. How can I do it?

• Lite plan attachment said 250mb but actually 25mb ?

  Lite plan attachment said 250mb but actually 25mb ? I can't attach over 25mb files, and can't receive mails has attached files over 25mb too

• Can no longer export as pdf

  In NOTEBOOK I am no longer able to export notes to pdfs as I used to be able to. When I hit that command it asks where I want to send it, but no matter what I chose there is no pdf attachment that shows up in order to send. Nothing happens.

• Next Page