Tips and tricks #54: Narrate concepts using media files in a slide to connect with the audience instantly

Hi All! 

With audio-visual aids in a presentation, you can support the content in your slides while helping the audience grasp your idea more effectively. These elements also improve the visual appeal of your presentation and make it look more interesting. For example, you can use a relevant image in the background to help them understand the theme of your presentation quickly.

 

Media clips are useful when you're creating slide decks to help the end-users learn concepts on their own. For example, in an educational presentation about geographical locations and regions, you can use pictures of relevant maps so that the students can easily visualize the context. This will make them actively participate in discussions, broadening their knowledge in the subject.       

 

When media files are used judiciously in a presentation, they can help prospective clients quickly respond to your business propositions. The audio, images, and videos in it will keep them focused throughout the session. Let's look at a few different ways Show lets you include media in your work.     

Zoho Show supports a wide range of media files to help you get innovative with your content creation process. These options are available under the Media tab in the top bar.   

Add important images with Show's Library option   

Show's Library can be found under Image and lets you add pictures from your computer into a presentation.

To do this,   

1. Click Upload under Library and choose the desired image to add to this section, which has a storage capacity of 10 MB.
   
2. Click the Plus symbol (+) on the visual, and the image will appear on the slide.      

Note: You can also insert an image from your system directly into a slide using the Add Image button in Library. The picture will also appear in this section.   

 

In Library, you can search and sort images using the Search field and Filter icon, respectively. You can further include images in this section from your WorkDrive Team Folder using the Pick from WorkDrive option.    

 

Include images from the web with Show's URL option  

Use the URL option under Image when you want to include online a picture in your presentation quickly without downloading and then uploading it into the application.          

 

To add an image from the Internet into your slide deck: 

1. Open the picture in a new tab.
   
2. Copy its link.
   
3. Paste it in the text field under URL. You can preview it in this section.
   
4. Click the Plus icon (+) on the visual, and it will appear on the slide.
   

 

Note: When you install Unsplash and Giphy add-ons, they will appear under Image in Media. You can use the Unsplash add-on when you want to insert high-resolution, royalty-free images taken by world-class photographers in your slide. Likewise, you can add gifs or stickers from Giphy when you want to convey concepts in a fun-filled and interesting manner.   

 

Cover more information in a short time with Show's Video option 

At times, you may want to include videos in a presentation from your system's local storage that perhaps explain a workflow or demonstrate a process. In such cases, you can use the Video option. To do this,   

1. Click Video under Media.
   
2. Click Add Video to upload the required file. You can also drag-drop a clip in this section, and it will appear on the slide.    

Using video clips in a slide deck can help you convey details that are otherwise challenging to communicate in any other manner. For instance, you can insert a video on unboxing and assembling your product in a slide to reveal a few tips and tricks. This way, you can also break up the monotony in a presentation and give your voice a rest since the audience will be engaged watching the clip for a while.

Note: You can upload a video clip with a maximum size of 500 MB on a slide in multiple file formats, including mp4, mov, m4v, avi, wmv, mpg, and mpeg.        

 

Insert an audio clip using Show's Audio option   

You can use the Audio option when you want to include an audio clip from your system's local storage in a slide deck. To do this,

1. Click Audio under Media.
   
2. Click Add Audio to upload the required file. You can also drag-drop a clip in this section, and it will appear on the slide.  
   

Using an audio snippet in a slide deck can help the audience stay interested in your subject. For example, you can start off with a welcoming, peppy tune to grab their attention and trigger enthusiasm in them. You can also include a relevant pre-recorded audio clip wherever there is a pause in your speech so that the excitement is maintained throughout the session.     

Note: You can upload an audio file with a maximum size of 100 MB on a slide in mp3, wav, and m4a formats.

  

Place video from other sites using Show's Embed Code option 

Additionally, Show lets you insert videos in a presentation from several external sites using the Embed Code option under Media. To do this, 

1. Open the required video in a new tab.
   
2. Copy its embed code.
   
3. Paste it in the text area provided under Embed Code. You can now see a preview of the clip in this section.
   
4. Click the Plus symbol in the video and it will appear on the slide.
   

  

We hope you find this post useful! We'll be back with more interesting tips for Show soon.

In the meantime, you can connect with us on Facebook, Instagram, and Twitter to learn more about how

Show can help improve your business communications.

You may also write to us at support@zohoshow.com or comment below. 

 

 

Happy presenting!

—the Show team     

• Topic Participants

• Sadhana S

• Sticky Posts

• Tips and Tricks #08: Lock and unlock objects in Zoho Show

  Hello everyone, Here is a tip about just one of the many interesting tools in Zoho Show.  Let's say the marketing and design teams are working together on a product launch. With multiple people working on this shared presentation, and rushing to get it

• Tip and Tricks #01: Take your text for a spin

  Hello folks, Zoho Show's all-new, clear, contextual interface was a great update to an already great product, so we thought you might appreciate some help putting it to good use.  Following this release, the Zoho Show Community is happy to launch  Tips

• Tips and Tricks #06: Animate text at the paragraph level on Zoho Show.

  Hi guys!   We're back with another Show tip! Before we jump into it, let's read through a quick scenario first.    Say you have a slide with a list of bullets and paragraph levels to present to your audience. The second it's on the screen, your audience

• Tips and Tricks #05: Add pictures as comments within a slide.

  Hello everyone,   We're back with a new Show tip.  In today's post, we'll look at a more interesting way to comment and collaborate on a slide in Zoho Show. ​ No matter where your colleagues are in the world, using comments to share opinions or give feedback is

• Tips and Tricks #07: Crop a Picture to Fit a Shape

  Hello everyone, Whether you're designing an adventurous photo collage, your company's brochure, or simply a team introduction for new hires, images always play a crucial role in making your presentation look interesting and interactive.    To help spruce

• Recent Topics

• Option to Customize Career Site URL Without “/jobs/Careers”

  Dear Zoho Recruit Team, I hope you are doing well. We would like to request an enhancement to the Career Site URL structure in Zoho Recruit. In the old version of the career site, our URL was simply: 👉 https://jobs.domain.com However, after moving to

• Can't make a document editable to anyone

  Hey everyone, I am using Zoho Workdrive and trying to share a document so that it is editable by anyone with the link. I am trying to convince people to shift from Google to Zoho, but they don't have accounts yet. When I try to change the share settings

• Edit Default Print

  What I want to do is create / edit the "Default Print" template without changing the layout I'm using. Currently I can create "Email Templates" but I don't use them for emailing and getting to that selection takes multiple clicks. If an email template could be set to be the Default Print template that would be helpful. I'd also like to print these in bulk but don't see that option (there is a mail merge macro but that goes straight to emailing, not to print or PDF).

• Widget shows error

  Hi， May I ask why below characters will be auto added into the widget link and how to solve this error? As my widget shows 404 error now. ?serviceOrigin=https%3A%2F%2Fcrm.zoho.com&frameorigin=https%3A%2F%2Fcrm.zoho.com

• How to print envelope labels from Zoho CRM

  Can anybody give me any clue how to print envelope/package labels directly from Contacts view? Regards, Alexandru Moderation Update: The Canvas Print View, which also facilitates the formatting of mailing labels, is now available! Learn more here: Zoho

• Data Import: New interface, improved field mapping, and more

  Hello everyone! We’ve redesigned the data import process to ensure accurate field alignment and verify that every column in the uploaded file maps correctly with Desk fields before import. Here's how: Streamlined Import Steps Importing data is now more

• Address labels

  Hi, we've been searching for a long time for a simple way for our employees to print address labels using a Dymo Label Writer 450. We came up with two alternatives that work, bur aren't really optimal.  First one is WebMerge. Webmerge is a great application that does 100% what we need but it is way too expensive for our needs. We only need to print a couple of labels per month. The second one is the integrated print tool in Zoho CRM, (Print preview) You would think this is the obvious way to do this

• Print Labels

  How can I configure my address to print my labels like this: Name Mailing Address Mailing City, Mailing State Mailing Zip Country Instead of: Name Mailing Address Mailing City Mailing State Mailing Zip Country Thanks!!!!

• Mailing labels - Improperly formatted

  All I'm trying to do is print one, properly formatted, mailing label. I'm in the Contacts module. In the default "list view" for mailing labels I selected a single client, hit the "more actions" drop down and selected print mailing label. Unfortunately,

• Printing mailing labels

  The ability to print mailing labels would seem to be an important, basic, function of a good CRM. I find it very surprising that this has still not been addressed adequately by Zoho. When trying to use the existing "mailing label" included: 1. the data

• Pageless mode needed to modernise Writer

  When we switched from GSuite to Zoho, one of the easiest apps I found to give up, was Docs. In many ways, Writer has always been more powerful than Docs, especially in terms of workflows/fillable forms/etc. However, I went back into Docs because I notice

• Zoho Projects - Visual improvement to parent and sub-task relationship

  Hi Projects Team, My feature request is to improve sub-task visibility. Please see screenshot below. I really think parent child relationships could be visually improved. Even if the first letter of the parent task was inline with other same level tasks

• API method to get activity feed in Recruit

  Hi community, I'm trying to figure out - is there any API method tto get information about datetime when Recruit/Candidates record tag where added?

• Printing Mailing labels

  Is there any way to adjust the size of the printing labels? or product would I use to print labels from Zoho? Thanks, Josef Krieger Moderation Update (14th April 2025): We have another post discussing the same topic with votes and feedback from users.

• Default to Current Date

  I'm importing data from a excel spread sheet that does not have date column and I'd like the date column in the Zoho Database to default to the current date. Any way I can do this?

• Different Company Name for billing & shipping address

  We are using Zoho Books & Inventory for our Logistics and started to realize soon, that Zoho is not offering a dedicated field for a shipping address company name .. when we are creating carrier shipping labels, the Billing Address company name gets always

• Make Packages from multiple sales order of a single customer

  Our customers sends orders to us very frequently, some times what customer wants is to ship items from 5 to 6 sales orders in a single shipment. it will be very nice if, zoho can implement this function, in which we can select items from other sales orders of the customer.

• Show Custom Button in Portal Listview Canvas

  I have created a custom button that shows in a list view of deals (internally I can see it). I have permissions to allow this button on the portal. But it is not displaying in the canvas list? Before I do too much leg work, is this function allowed?

• Zoho Sites "pages" management page

  I have 80 plus pages on zoho sites. When I go to the "pages" link to view and edit pages, They are not in any kind of order, so I spend lots of time searching for pages when I need to edit or create new. How can I change the view order of all my pages

• AI feature in Zoho Desk suggesting answers based on past ticket threads

  Hi I would like to suggest something that would be very useful : instead of suggesting answers based on the Knowledge Base, I think it would be great if Zia could analyze the history of all customer and agents threads, to suggest answers in new tickets.

• Advanced Customization of the Help Center using JavaScript

  Hello everyone, The Help Center in Zoho Desk can be customized by using HTML and CSS to provide structure and enhance the page's appearance—but what if you want to add interactive and dynamic elements? You can add these effects with JavaScript, a programming

• Introducing Zoho POS for the Kingdom of Saudi Arabia

  Hey everyone, We are excited to kick-start December with a completely personalized edition of POS for retail businesses in Saudi Arabia to help run your operations with ease. It offers four different subscription plans—Free, Standard, Professional, and

• Unveiling Zoho Sites 2.0 - A new dimension in website building

  Dear Zoho Sites Users, We are thrilled to announce the launch of Zoho Sites 2.0 today! This refresh represents a significant step forward in the capabilities of Zoho Sites and is crucial for creating a lasting and positive impact on our customers' businesses.

• Script Editor not an option

  I am trying to apply a script to a sheet and Script Editor is not an option. I don't want to go outside Sheets to do this (like Creator) if it can be done inside Sheets.

• Not able to link email text.

  Kindly check Zoho Sites. I am unable to turn a text into a email link. The save button does not work. Kindly try yourself to see it not responding to save.

• Migrate data from old to new account

  Hy, Have one Old Zoho Notebook Account with Data , want to migrate that whole Data to New Zoho Notebook Account which is in Zoho One . Is that possible ? If Yes then how?

• Zoho Analytics Regex Support

  When can we expect full regex support in Zoho Analytics SQL such as REGEXP_REPLACE? Sometimes I need to clean the data and using regex functions is the easiest way to achieve this.

• Add Custom Reports To Dashboard or Home Tab

  Hi there, I think it would be great to be able to add our custom reports to the Home Tab or Dashboards. Thanks! Chad

• landed cost-need help with different currency under the same bill

  I’m having trouble recording landed costs in Zoho Inventory/Books. My purchase order is in CNY, but the landed cost (freight) I pay is in USD. Zoho forces everything under the same bill to use one currency, so I can’t enter the landed cost in its actual

• Pricing Strategies: #1 Nuances in Pricing

  When Clara first opened her digital printing shop, pricing was simple. She sold handmade greeting cards, planners, business cards, and other physical items at fixed label prices, individually and in bulk. One SKU, one price, one bill, and that's all it

• [Free Webinar] Learning Table Series – Education Management in Zoho Creator

  Hello Everyone! We’re excited to invite you to another edition of Learning Table Series, where we showcase how Zoho Creator empowers industries with innovative and automated solutions. About the Learning Table Series The Learning Table Series is a free,

• Move attachments from one module to another with Deluge

  I have created a button that works just like the convert button for my custom modules. I would like this custom function to move any attachments in this record to the new module. I can't seem to find any documentation on how this can be accomplished.

• Help in function code

  Hi, could someone look at the code below and tell me what 's wrong with it? After a deal creation or edition the code should find the related Account, than all open Deals for that Account and copy the field Total_Open_Deals from the Account record to

• Automation Series: Auto-update Phase Status

  Hello Folks! You can auto-update your phase's status based on status of underlying tasks using custom functions. In this series, we will showcase how to create and run custom functions, using Deluge, with ease. Follow the steps below and automate your

• how to add subform over sigma in the CRM

  my new module don't have any subform available any way to add this from sigma or from the crm

• Zoho Projects - Project Details on the Project Menu

  Hi Project's team, I've helped may businesses setup and use Zoho Project and one thing I see time and time again is confusion on where to find the Project Details information. I would be much more intuitive if Project Details was on the menu before Dashboard.

• Zoho Projects - Add Feed to Project Tabs

  Hi Projects Team, I'm working on a lightweight communications requirement for one of my customers in relation to communicating with their client users via Zoho Projects. I noticed that the Feed is only available in the Collaboration section, but you can

• Flow - Fetch info from drop down in another module

  I am running into a road block which I thought would be a simple task. My goal - The account is assigned to a "route" which can be selected from a drop down menu and adds a tag to the account accordingly (easy enough). Now when I create a task for this

• Show unsubscribed contacts ?

  Hello, I would like to display the unsubscribed contacts. Unfortunately, I do not have this subscription type as described in the documentation (https://help.zoho.com/portal/en/kb/marketing-automation-2-0/user-guide/contacts/contact-management/articles/subscription-type-24-1-2024#Subscription_Type_field.)

• Zoho Developer Community Hackathon 2025 is LIVE!

  Hey developers! It’s that time of the year again — the Zoho Developer Community Hackathon 2025 is officially open for registrations! If you’ve been waiting for a chance to stretch your skills, try something new, or finally bring that idea to life, this

• Next Page