Zia AI Assist for Notes | Smarter Note-Taking in Zoho Recruit

Zia AI Assist for Notes | Smarter Note-Taking in Zoho Recruit

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After helping recruiters craft job descriptions, emails, and assessments, Zia’s AI Assist is now stepping in to make note-taking effortless too.

Whether you’re recording feedback after an interview or sharing quick updates with your team, you can now rely on Zia to create clean, concise, and well-written notes — saving you the time spent typing or editing manually.

What’s New  

1. AI Assist for Notes

Zia’s AI Assist is now available when adding notes to any record, be it a candidate, client, or job opening. Just click the AI Assist button, type a few rough points, and let Zia instantly refine them into a clear, professional note.

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2. New “Remove Redundancies” prompt

We’ve introduced a new system prompt called Remove Redundancies, specifically built for notes.

Recruiters often log repetitive updates or overlapping details while multitasking. This prompt ensures your notes stay focused and free of unnecessary repetition, making them easier to read and refer to.

3. Faster processing time

Zia now works noticeably faster across all areas:

  • Assessments: Below 20 seconds

  • Other areas (Job Descriptions, Emails, Notes, etc.): Reduced from 30 seconds → 5–10 seconds

That means your AI-powered suggestions appear almost instantly, keeping your workflow smooth and uninterrupted.

Why It Matters  

Recruiters often jot down notes multiple times a day after screening calls, interviews, or client meetings. These notes play a critical role in keeping everyone aligned, but writing and polishing them can take up valuable time.

With this update:

  • You can create polished notes instantly without rewriting or editing.

  • Teams get consistent, easy-to-read documentation across candidate and client records.

  • Faster AI responses mean you can log updates quickly, even during back-to-back calls or interviews.

Use Cases:

  • After an interview: Quickly generate structured feedback without typing it all out. Just jot a few key points like “strong communication, good cultural fit, needs more technical depth” and let Zia turn them into a clear, professional summary.

  • During client discussions: Capture meeting notes effortlessly. Select the note title “Client Update”, click Generate Note, and Zia will automatically create a summary like “Discussed hiring timelines, clarified open roles, and agreed on next steps.”

  • For internal updates: Keep your team in sync by turning rough bullet points into polished notes before sharing them in records — no more redundant or repetitive phrasing.

Explore the full configuration details and prompt usage examples here:
👉 AI Assist for Notes – Help Documentation

Tell Us What You Think  

We’d love to hear how you’re using AI Assist for Notes and what kind of writing prompts you’d like us to add next.
Share your thoughts in the comments below or reach us anytime at support@zohorecruit.com.

Regards,
Team Zoho Recruit

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