Conditional Formatting Enhancements

Conditional Formatting Enhancements

We have been supporting conditional formatting in Zoho Sheet for more than 11 months now. We support setting rules on Numbers, Text, Data, Cells containing blanks, and errors. We also support setting specific formats based on the result of a Formula. This could be very powerful and could be used to color whole rows based on the value on a particular column. For example, you can define a formula criterion to color alternative rows of a table or to highlight rows if the date in one of the columns falls on a weekend and so on.

Last week, we made a few enhancements to Conditional Formatting. Here are the changes and improvements:
  • We have now changed the Create Rule and Manage Rules as separate items under Conditional Formatting. The default click on the button will be to create a rule. You can open the drop down next to the button to access the Manage Rules functionality.


  • Managing Rules has now become easier. Deleting a rule (with up to 3 criterias) is now made simpler with the menu next to each rule (see image below). We also allow you to copy a rule and apply it to a different range.






  • You can now set a Strikethrough format for your cells in addition to bold, italic, underline, fill and text colors while defining the conditional format. This could be helpful for cases like a task management sheet where you want to strike a row when the task is closed.







Here is a sample interactive spreadsheet that uses the new Strikethrough setting. This is a task management spreadsheet and lists the tasks. Changing the Status to Closed, will automatically strike out the entire row and apply a lighter text color. And it uses the formula option while defining conditional format so as to strike out the entire row. You can check the formula used in the above screenshot itself.

There is an additional formula based rule to set the color of the first column (Red, Orange, Green) corresponding to the priority of the task (High, Medium, Low). Again you can see the formula used in the 2nd screenshot above.

Here is the interactive spreadsheet. Feel free to play around with the data or key in data up to row 20 and see Conditional Formatting in action.




      • Sticky Posts

      • Slicers are now available in Zoho Sheet—filter your data interactively

        At Zoho Sheet, we diligently track user requests and feedback. In line with this, based on extensive user requests, we've integrated Slicers to pivot tables and are delighted to announce its release. Slicers are interactive visual filters that have add,

      • Check out the new Checkbox in Zoho Sheet

        Checkbox, the simple GUI widget that lets you choose between two mutually exclusive options i.e Yes or No, is now in Zoho Sheet. Having made it across the web, Checkbox is familiar but is still elusive to most spreadsheet software. Special developer ribbons, macros and all other complexities to add a checkbox to a spreadsheet? Not in Zoho Sheet. How to add Checkbox to Zoho Sheet? Adding a Checkbox in Zoho Sheet is simple. Select a cell/range and choose "Checkbox" in "Input Controls" under the Format

      • Format and analyze spreadsheet data with Zoho Sheet's Table

        While a spreadsheet helps you compile data for easy analysis, formatting helps make your data more comprehensible. We are happy to announce the release of Table, a crucial tool for improving data formatting in Zoho Sheet. More than a formatting tool,

      • Introducing Data Bars: Graphically represent changes in data within the cells

        Conditional formatting has helped millions of spreadsheet users analyze and highlight their data more efficiently. In addition to the classic rules, color scales, and icon sets available in Zoho Sheet, you can now apply Data Bars, a convenient method

      • Zia in Zoho Sheet now makes suggestions on conditional formats, picklists, and checkboxes

        Zia, Zoho's popular AI assistant, has been helping users succeed across Zoho applications since inception. In Zoho Sheet, Zia helps users efficiently build reports and analyze data with recommendations about data cleaning, charts, and pivot table. Also,