Spotlight series #4: Efficiently collaborate with your team using Zoho Show

Spotlight series #4: Efficiently collaborate with your team using Zoho Show

Hello everyone!



 

We're back with another Zoho Show feature in the spotlight.


Online collaboration has become a necessity. Even with the way the pandemic has changed working environments, collaboration helps save time and ensure that tasks are completed seamlessly. With Zoho Show you can work with your team on presentations in real time. Show's "Invite Collaborator" feature helps you overcome the limitations of your work environment and efficiently create slide decks with your team.

 

What is Invite Collaborator?

 

The Invite Collaborator feature helps you share your presentation with your team so you can work on it together, at the same time, regardless of where you're located.

 

How do you share a presentation with your team?

 

Open the presentation. From the top right of the main interface click Share, and select Invite Collaborator. You can either add the email addresses of your team members or copy the permalink and share it with them. They will now be able to access your presentation.

 


Can you set permissions for your team?

 

With Show, you can assign different access levels to collaborators at the time of sharing your presentation. The access levels are:

 

Share: The collaborator can share, edit, and comment on the presentation.

Edit: The collaborator can edit and comment on the presentation.

View and comment: The collaborator can view and comment on the presentation.

View: The collaborator can only view the presentation.

 


 

 

How do you know who is working on a slide?

 

Zoho Show offers real-time collaboration. You'll be able to view changes as they're made by collaborators.

 

Can you have discussions about a slide?

You can discuss ideas and suggest changes for every element of a slide with Show's contextual commenting.

 

Let's say you want to recommend changes to a certain image on a slide. You can either:

 

  1. Click the image, choose REVIEW from the right pane, and select Comments (or)

  2. Click the REVIEW tab, choose Comments, and click on the image (or)

  3. Right click the image and select Add Comment.

 

You can notify your collaborators using the @ symbol followed by their name or email address. You can change your font color and add emojis to your comments.


 

What if you do not want your team to access a slide that you are working on?

 

You can lock your slide! Collaborators will not have access to the slide until you choose to unlock it.

 

In the left pane of the editor interface, you will be able to view the slides as thumbnails. Right click on a thumbnail and choose Lock Slide. To unlock it, click on the lock icon in the bottom-right corner of the thumbnail.

 

You can also go to the right pane, select FORMAT, and check the Lock Slide switch to lock and unlock the selected slide. 

 


 

Can you lock an entire presentation?

 

Collaborators with Share access can lock an entire presentation with the Check Out option. When you check out, your collaborators will be able to view the latest version of your presentation, but not make changes. You can use the Check In option to make the presentation available for collaborators to work on.

 

To lock and unlock your presentation, select Share and choose Check Out to lock your presentation and Check In to unlock it.

 

When collaborators open a presentation, they will receive an alert if it is locked, and another alert when it is made available for collaboration.




Is there anything else you should know?

 

To see if your team members are online or offline, click the Collaborators icon next to SHARE.



When you work together, you work faster!

 

We hope you found this article helpful. Watch this space for interesting product updates, tips and tricks, and more!

 

To create engaging slides with Zoho Show, click here.





        • Recent Topics

        • Microsoft PowerPoint files Extremely slow to save

          I and others on my team have noticed that Microsoft PowerPoint documents are extremely slow to save when using WorkDrive. It always takes over 30 seconds to save a file. Word and Excel files seem to save in a typical length of time, but PowerPoint is

        • How can users unblock their blocked Zoho Mail accounts?

          After the reason for the account block (storage exceeded, spam detection etc.) has been rectified, the user can unblock the account from the UnBlock Me page. Account support@edu2review.com  Edu2Review is an education review platform, we rate the quality

        • Adding additional fields for batch information

          Hello, I am looking at adding additional information into our inventory module. we would like to be able to see up to 8 attributes that will be individual & different for each batch (i.e. batch specific information) but currently I seem to only be able

        • Dynamic Pickup List Values using Deluge and Client Script

          I would like to dynamically show Pickup List Values For example we need to fetch some data from an on premise application and display it so they can choose and pick This can be done in Creator but I didn't find anything for CRM

        • Validation Rule for Controlled Stage Movement in Deals Module (Deluge Script)

          For keeping a control over module stage or status, you can use the below deluge script. The below deluge script defines validation control over deals module stages: // Function to validate allowed stage transitions in the Deals module map validation_rule.LeadStatustValidation1(String

        • Pick List Issues

          I have created a pick list that looks at a table in a sheet, it selects the column I want fine. Various issues have come along. The option to sort the pick list is simplistic, only allows an ascending alphabetical sort. Bad luck if you want it descending.

        • Four types of task dependencies

          "Nothing is particularly hard if you divide it into small jobs."                                                                                                                  - Henry Ford Projects, small or large, are driven by simple work units called tasks. Monitoring standalone tasks might look simple but as the workflow becomes elaborate, tasks may start relying on one another. In project management, this relationship between tasks is termed as "Task Dependencies". Dependency between tasks arise

        • 1099 tracking

          Do zoho books offer feature of tracking for 1099's for contractors, etc? Quick books offers this feature and wondered when/if Zoho books will do same

        • VAT-type Taxes in US Edition?

          I'm located in the US, and I use the Zoho One US edition of Books. We are in the process of registering with Canadian authorities for their GST / HST, which is a VAT-type of scheme. It is not immediately obvious to me how one would deal with input tax

        • 2 users editing the same record - loose changes

          Hello, I'm very new to Zoho so apology if this has been addressed somewhere i can't find. I have noticed the following: If we have 2 users put an inventory item in edit mode at the same time: say user1 click on edit and user2 while user1 is still in edit,

        • Schedule sms to be sent later

          When will you make available an option to send sms's at a later time??? You finaly have this option available on emails, so it will be very useful to have it also with sms. Our sms provider, has already this available but we cannot use it because you

        • Ecommerce integration with prestashop

          Development of campaigns integration with prestahop. When???

        • How to create an article containing images and rich text via the api?

          Hi, I'm trying to migrate our kb articles from our previous helpdesk service, and import them to ZohoDesk. Is there any way to create an article that contains images?  Is it possible to add formatting to articles created via the API? Thanks, Adam.

        • Number of statement execution limit exceeded on deluge scheduled function

          I'm working on a send email functionality in creator that sends out crew work orders at the end of the day each day for the next day. I'm running into the issue that zoho is unable to handle the number of statements that I am doing to be able to successfully

        • Color of Text Box Changes

          Sometimes I find the color of text boxes changed to a different color. This seems to happen when I reopen the same slide deck later. In the image that I am attaching, you see that the colors of the whole "virus," the "irology" part of "virology," and

        • Zoho SignForm In Progress But Cannot Be Completed

          If a person starts signing a document (via SignForm), but closes the window before submitting, Zoho marks the document "in progress", but how do they finish signing it?

        • How to show Assemblies AND component items in a report

          Hi Is there any way in Analytics to create a report that shows the Composite Item AND the Component Items with mapped quantity? It seems that the component item is not exposed in any table that I can find. Also, the same question but for Stock on Hand.....this

        • Mandatory Messages for Specific Members in Zoho Cliq Channels

          Hello Zoho Cliq Team, We hope you're doing well. We would like to request a feature enhancement to Zoho Cliq that would allow marking certain messages in a channel as mandatory for specific members — with built-in tracking and reminders. 🎯 Use Case:

        • Admin Access to Message Read Statistics in Zoho Cliq

          Hello Zoho Cliq Team, We hope you're doing well. We would like to request a feature enhancement that would allow admins or channel owners to view read/unread statistics for messages, even if they were not the original sender. 🎯 Use Case: Currently, in

        • Online Member Visibility in Channels (Similar to WhatsApp Group Presence)

          Hello Zoho Cliq Team, We hope you're doing well. We’d like to request an enhancement to Zoho Cliq’s channel experience by introducing online presence indicators for channel members — similar to how WhatsApp shows how many people in a group are currently

        • Show ticket field in Zoho Desk only if that same field is not empty (API‑created records)

          Zoho Team , We have a ticket workflow where every ticket is created via API based on dynamic logic from an external form. That form has complex logic and already decides what’s relevant to ask, and the API only populates fields in Zoho Desk based on that

        • Multiple Products on Ticket

          Good morning. We will classify all tickets based on the product. Users sometimes send different requests on the same ticket, so we are facing some challenges. Is there a way to add more than one product to the ticket, or is there a way to tie the product

        • Não recebo Email de confirmação e validação de cadastro do PagSeguro

          Olá, utilizei uma das minhas contas de email Zoho para criar um cadastro no PagSeguro, contigo o email com o link de confirmação da conta não chega no meu email Zoho (nem.ma caixa de spam, nem na lixeira, e nem em outras pastas). Outros emails do PagSeguro

        • Does Thrive work with Zoho Billing (Subscriptions)?

          I would like to use Thrive with Zoho Billing Subscriptions but don't see a way to do so. Can someone point me in the right direction? Thank you

        • accounts payable and receivable subaccounts

          How to create accounts payable and receivable subaccounts? Being that I have several clients and in my balance sheet have to specify the accounts of each client and not only appear "accounts receivable or accounts payable" ??

        • DUPLICATING WORKFLOWS IN CREATOR

          Hi all, I want to duplicate and slightly amend 3 workflows in Creator so that I don't have to keep typing in all the rules and properties each time. I can see lots of videos on CRM with the 3 dots at the top of the workflow, but nothing like that in Creator.

        • Add SKU to query options in `items` API endpoint

          It would be very useful to be able to pull items by SKU in the API as this is a commonly used unique ID that tends to be consistent across systems.

        • Estimates and invoices being sent from company-wide address, rather than individual

          In our organization, team members send estimates and invoices through Zoho Books by using the "Send Email" function. However, for certain users, the system defaults to sending estimates and invoices from a shared organizational email address (e.g., company@example.com)

        • Need profit margins for books in estimates & invoice

          https://help.zoho.com/portal/en/community/topic/show-my-cost-or-profit-while-creating-estimate

        • Decimal places settings for exchange rates

          Hello, We are facing issues while matching vendor payments with banking feeds. As we often import products/services exchange rate comes into play. Currently, ZOHO allows only six digits for decimal places. We feel that conversions like JPY to INR require

        • Item Level Notifications

          I need to create a custom workflow based on the creation of an estimate that has a SKU/Item name that matches certain criteria. I can have it generated based on a total amount, but not at the item level. Is this possible?

        • Cannot categorize a bank deposit to an income sub-account

          When I go to categorize a bank deposit, I am not able to see any income sub-accounts. If I set up an income account without a parent, then I am able to categorize a transaction into that account, but as soon as I make it a child account, it disappears

        • ZV Extension passkey changes in v5.7.0

          Has there any changes to the how passkeys are managed in ZV - Chrome extensions v5.7.0? Namely, if the passkeys were already implemented/enforced as 2FA on a certain webpage, but ZV does not track them yet. Would that be the issue for my use case?

        • What's New in Zoho Billing - August 2025

          Hello everyone, We are excited to share the latest updates and enhancements made to Zoho Billing in August 2025 to improve your overall billing management experience. Keep reading to learn more. Notify Customers About Subscriptions via WhatsApp Business

        • How do I get my account id?

          Hello, I followed the instructions to get a list of accounts of the currently authenticated user (which is me, and I am logged in). But when I follow the below instructions I get the following error: ERROR: {"data":{"errorCode":"INVALID_TICKET","moreInfo":"Invalid ticket"},"status":{"code":400,"description":"Invalid Input"}} Instructions that I am following: GET - User account details Purpose The API retrieves the list of accounts of the currently authenticated user.  Request URL  http://mail.zoho.com/api/accounts

        • Why are tasks not showing in Zoho Calendar?

          Hi there, I updated the Zoho calendar preferences for Task records to show on the calendar together with Meetings and Calls - see attached screenshot. Despite of that, Task records still won't show on the calendar. Is there a specific reason why this

        • Zoho Payroll: Product Updates - July 2025

          Over the past month, we've focused on making Zoho Payroll more flexible, compliant, and easier to use—whether you're processing complex payouts, ensuring accurate calculations, or meeting local tax regulations. Here's what's new: One-Time Payments and

        • Discussion for “sub product”, “sub item” or “child products”

          Hello everyone, In some CRM systems, there is the ability to associate products in a hierarchical manner within a quote. For example: Product A: Gold Plan Product B: Setup Product C: Connector Product D: Silver Plan Product B: Setup Product C: Connector

        • Retrieve Accidental Deleted User

          Is there a way to undelete a user who accidentally deleted themselves?

        • Request for Support - CRM Integration Issues

          I’m reaching out to request assistance with the following items: 1. Zoho Forms Integration with Zoho CRM We are currently using Zoho Forms to send the Global Credit Application form to our customers. The intended workflow is for the form submissions to

        • Next Page