Tip #13: How to share 'Drafts' in Zoho Mail

Tip #13: How to share 'Drafts' in Zoho Mail


Struggling with drafting your emails? Drafting certain emails can be tricky. Whether it is a communication to a client or announcing a new discount to your customers or sending feedback to your employees, choice of words and tone of emails can be confusing. 
We always get help from someone or get someone's feedback before we send out such emails. But copying the content from your editor, putting it in a chat and getting feedback and again correcting your draft gets clumsy. The troubles multiply when you have more than one person providing feedback and when the feedback comes back and forth multiple times. 
Zoho Mail's Draft sharing feature allows you to easily share, collaborate and repeat the review cycle any number of times. The instant notifications and the ability to view updated drafts helps everyone involved stay on the same page. 
Steps to share drafts: 
  1. Login to Zoho Mail account 
  2. Click 'New Mail' and draft the email you want to write.
  3. Click 'Save draft' to save the draft email. 
  4. Once you have finished drafting the content, click the 'Share' link. 
  5. In the comment box, type in the names of your colleagues with whom you want to share the draft with. 
  6. Click 'Share' draft to share the draft with the mentioned users. 

  7. The users with whom the drafts are shared will receive a notification about shared draft. 
  8. The collaborators will now be able to add comments to your drafts. 
  9. You will be notified for every new comment. 
  10. You can make changes to the draft. 
  11. Whenever your draft is auto-saved or manually saved, the collaborators viewing your old draft will notice a refresh icon. 

  12. Once you complete all the intended changes, you can also manually trigger a notification using the 'Notify all' link in the top. 
Share drafts enables a smooth collaboration and communication around a draft and a neat draft review process and result in well drafted and effective emails. 

Go ahead and send effective emails using shared drafts. Let us know your feedback / suggestions to make draft sharing even more effective.   See you next week with yet another interesting tip! 


      • Sticky Posts

      • Free Webinar Alert! Maximizing your Zoho Mail experience with insider tips and tricks

        Warmest greetings to our Zoho Mail family! We're happy to invite you to our upcoming session on Maximizing your Zoho Mail experience with insider tips and tricks. Join us to discover expert strategies that will help you streamline your workflow and boost

      • Free Webinar Alert! Zoho Workplace for enterprises - The Why and the How

        📣 Hello Zoho Mail Community, Hope you're all doing good and staying safe 😊 📣 We're glad to announce to the community about a free webinar on the "Whys" to switch to Zoho Workplace and the "Hows" to make it seamless. 📣 Hear it from our product experts

      • Free Webinar Alert! Managing Zoho Desk tickets right from Zoho Workplace

        Dear Zoho Mail Community, Hope you're all doing good and staying safe! We're glad to announce the Free Webinar on Managing your Zoho Desk tickets right from Zoho Workplace and its applications. Join the webinar to learn about the tight integration of

      • Tip #13: How to share 'Drafts' in Zoho Mail

        Struggling with drafting your emails? Drafting certain emails can be tricky. Whether it is a communication to a client or announcing a new discount to your customers or sending feedback to your employees, choice of words and tone of emails can be confusing.  We always get help from someone or get someone's feedback before we send out such emails. But copying the content from your editor, putting it in a chat and getting feedback and again correcting your draft gets clumsy. The troubles multiply when

      • Tip 1: How to paste images in Zoho Mail - Insert/ Embed images inline with email

        We all add screenshots, or copy paste images in our emails. Often we rely on third party tools to annotate them, save and them embed them in our emails.  No more image hassles! Just paste the screenshot you captured, annotate it, and embed the image right inside your email. Steps:  Compose the email.  Copy the image you want to embed, to the clipboard.  In the editor, place the cursor on the exact location where you want to embed the inline image. Hit Ctrl + V to paste the image or choose Paste from