Tip #18: Stay on top of comments and changes made by collaborators

Tip #18: Stay on top of comments and changes made by collaborators

You've prepared and shared a document with your collaborators for their review. Your collaborators have reviewed the document and asked for your input, but since you weren't being notified of the changes, you only realize the document was reviewed when you open it three weeks later. Oops! 
 

Writer lets you enable notifications for your collaborators' activities in a document. This will send you email notifications whenever comments or changes are made by someone in a particular document.
 
Here's how to enable notifications for comments and changes:
 
1. Open the shared document in Writer and go to Review mode. Now click on Email Notification Settings from the top panel of the editor.
 

 
2. From the Email Notification Settings, check Notify me of all changes made to the document to get notifications for all activities done by collaborators.




3. To get notified for all comment activities, check Enable notifications for only comment activities in the document and then check Notify me of all comment activities in this document. 



4. To get notified when new comments are added to the document, check Enable notifications for only comment activities in the document and then check Notify me when new comments are added in this document. 



5. To get notified specifically for replies on your comments, check the Enable notifications for only comment activities in the document option and check the Notify me of all activities in the comments which I've participated option. 



6. To disable email notifications for comments and changes in the document check Don't send me email notifications for this document. 



7. You can further set the options you've selected as default across all your documents by checking the Set as default for all new documents option.
​

 
 
Alternatively, you can also enable notifications to follow the activities of specific comments of your choice. To do this, follow the below steps:
 
1. Click on the three dot option next to the comment and select Follow.
 

 
Similarly, collaborators can receive notifications for comments and changes made by other collaborators or the document owner by enabling the above options. 
 
You can also notify collaborators via email about comments and changes made by clicking on the mail icon from the top panel. 
 


Click here to learn more about enabling notifications for collaborators' activities. 




Happy writing!




Found this helpful? Subscribe to  Writer Community  for more tips and tricks.









      • Sticky Posts

      • 8 Neat Tricks in Writer You Should Know About

        Want to get the most out of Writer and speed up your work? You've come to the right place. We've compiled some productive shortcuts in Writer that can help you get work done more quickly: 1. Look up synonyms   No more need for a bulky thesaurus! Use Writer's synonym suggestions to explore different word choices, and find the one that fits your style and tone the best. All you have to do is right-click on a word, and select Synonyms from the dropdown list.  2. Insert images, tables and more   Typing

      • Tip #26: Filter your records before merging a document

        Tom is an HR executive who has to send onboarding emails every month to newly joined employees. He has a master spreadsheet with all the employee details, and new employees are added to them as they join. It's the month of March and Tom has to send onboarding emails to employees who've joined this month. But, how is Tom going to go through a big spreadsheet with multiple new and past information, and send onboarding emails to the set of newly joined employees?     Simple, by filtering and merging

      • Tip: #11 Collaboratively fill documents with your colleagues and clients

        Last week we talked about how Fillable Fields can help you create contracts and proposal templates you can repurpose across your processes. This week, we'll talk in detail about how to collaboratively fill those templates with your clients and team.    Say you've entered into a contract with multiple clients but the final contract amount is still under negotiation. Using fillable fields, partners can quote their contract fee directly in the template document without affecting other areas of the document. You

      • Tip #07: Five best defaults in Writer you can change to complement the way you work

        Find yourself adjusting settings to the way you like every time you create a new document? Try tweaking the default settings instead.  From font styles to auto correct options and more, here are the five best defaults settings you can control.   1. Default font style   Use your favorite typography across all your documents. You can customize a font style by adding a color, adjusting its size and more, and then set it as default.    To do this, go to More Options > Format > Font. Choose a font style

      • Tip #06: Make the best use of Zia in Writer

        About to share your work with your team? Looking to get a second opinion quickly before that? Let Zia do it.    Zia, Zoho's AI-powered intelligent assistant is now part of Writer. She's trained to check and polish your work. She doesn't just read, she understands. So apart from grammar and spelling checks, she'll let you know when you've used a wrong adjective, or have missed out words based on the context of your piece.   Every time you write, Zia makes a scorecard after carefully assessing your