Project Dashboard - Status email notification
Hi, some staff members at my company has been using Zoho Projects for a few months now and we love it! One thing though I am a little unsure of though and would like a little advice please.... Whenever we make any changes to Tasks, Milestones, Forums or comment on these the correct staff who are members of the project will get an email to alert them a change has been made which is good. I also get weekly messages about unassigned tasks and a digest of any tasks outstanding. However, no one seems
Calendar changes
So our company "projects" all depend on scheduling of the jobs before/after them. If we get rained out one day, that bumps All the jobs after that out one day back since these are All separate projects, it takes up ALOT of time to push them all back a day - not to mention there is no easy way to do it since we have dependency's set in all our projects. Is there a way to MASS move all the projects at once? Or do I have to individually have to move 30+ projects back one day? If I do need to individually
Importing task dependencies from MS Project
Hi, I am currently using the Import tasks option in the Classic view. When I come to the "Associate XLS fields with the task fields " option there is no option to import the dependencies of tasks (predecessors in MSPP) . This becomes a problem as I will need to manually set the dependencies again in Zoho. Is there a workaround for this? Please do let me know. Regards, Gehan
Get start and end times of a timesheet from API
From web interface, it's possible to add a timesheet with a start time and an end time. But from Timesheets API, it's impossible to get these start and end times (we have just total of time). Is there a other way to get start and end times of a timesheet from API?
zoho bugs
Can i add or change the status of bug apart from the default status in the system??
Zoho CRM supports Zoho Projects integration
Signing on a new customer is quite a challenging task. You generate leads, go through endless negotiations, put forward your best points and then wait for the customer to accept. This however, is only half the battle. Once the customer is onboard the wheels are set in motion and work begins and you tend to lose sight of the product delivery. How would you address this? Create and track projects from within your CRM module and have a hold on the customer life-cycle. What project features can I access
view all milestone timelines in one chart?
is there a way to view milestones from all current projects on one horizontal chronological chart? to see when we will be busiest, what project phases are coming up etc? I'm talking about all my project milestones in one view.
Inaccurate Data
I am having these issues... At the time of reporting several weeks using Timesheet by Project and Memebrs reporting feature, my reports does not show all the weeks checked off by my boss. His reporting does but not mine, both are based on the same underlying data. Why is that? The timesheets for certain employees seem to go blank at times and suddenly the data appears weeks later. What's going on? Thanks for helping.
Sorting Archived Projects
The alphabetical sorting feature for archived projects has not been working for me for the past several months. When you click on the "sort alphabetically" link, nothing happens. Is this problem specific to me?
Tip #13: Zoho Projects - 3 Tips to Save Your Time
Hi, Welcome back to explore some cool stuffs that you missed out until recently in Zoho Projects. Have a quick look at these three interesting and petite features which will be helpful in your daily project management process. Here we go! Specify the duration and define the end date You cannot estimate the start and end date for all the tasks in your project. Some deadlines can't be determined because of the type of
The Power of Automation - Part 3 (SLA)
Over the last two weeks we saw how certain aspects of the bug workflow can be automated and how updates can be sent so you don't miss out on important events w ith Business Rules and Notifications. It takes a lot off the mind. However, what about the critical nature of the bugs themselves? Service Level Agreements (SLA) ensures that your bugs get the right treatment at the right time. Let's say the bug is nearing the due date and no progress has been made. Wouldn't it be convenient if the bug is
Zoho Projects turns 10 - A decade and still counting...
Hey you all, just sing along; Hey you all, we’ll rock it on; This new trip is gonna be fine! It’s gonna be swift and it’s yours and mine! Who wouldn’t like to pen down a song when happiness brims over? I am no exception ;) Yes! Zoho Projects turns ten and we would like to thank all of you for making this happen. Here’s a quick glimpse on our journey so far You believe in us. We grow with you. Here’s to many more years of togetherness. Keep the love coming. Tweet to us with #ManyHappyProjects Cheers,
Project Baselining functionality?
Is there any way to create a baseline schedule for a project? I'd like to be able to modify dates to reflect reality as a project unfolds, but still be able to measure performance back against the original plan. Thanks
Integration of ZOHO CRM, ZOHO Projects, ZOHO Meeting and ZOHO Calendar
Hi I want a single view which shows me all my appointments and tasks from ZOHO CRM, all my tasks from ZOHO Projects in ZOHO Calendar. It looks like this should happen as there appears to be a sync with ZOHO Reports but when I have tried this I can see my CRM events but not the tasks from ZOHO projects Any thoughts Nick
The Power of Automation - Part 2 (Business Rules)
Last week we saw how to configure notifications to make them less cluttered and more relevant. With numerous bugs cropping up it takes a lot of time and effort in tracking and updating records. What if you could automatically assign a bug to a developer based on the module or severity? This week we shall focus on automating bug related tasks which are repetitive in nature or whose flow is preset thus saving time. Business Rules The automation tool in Bug Settings lets you create Business
Customized role based permissions
Hello, How can I configure customized role based permissions for various roles e.g. PM, TL roles etc.?
Can I make ruled line displayed on the Gantt chart especially when printing?
Is there any way I can get every single task display ruled line on the Gantt chart? I need all of them to show up with ruled line so that I can easily match each task and its duration especially when I print the chart. Or what should I do if there is any other way to do so? Please help!! Thank you.
How to delete a project (and restart from scratch) ?
After a few week of 'playing' with zoho project, I want to restart everything 'from scratch' However, I can't find a way to delete everything...
The Power of Automation - Part 1 (Notifications)
Over the years, projects have increased in complexity. Workflows are dynamic and the number of people involved is huge. With numerous stakeholders, both internal and external, in play, collaboration is the key. How do you connect the dots? How do you stay on top of such a complex engagement? Zoho Projects has the answer. With our automation settings you can configure Notifications for your bugs. Create email templates and get notified every time a bug is created or modified. Inside a project,
Zoho Projects "My Calendar"
Is there anyway I can get all the task to run across the calendar? My task from July are not showing up in Aug when the end date is Aug. It shows a few of them and a +29 at the bottom. I need all of them to show up. Please help!!
Printing custom views from Gant schedule
Hi It would be really nice if you could adjust more settings when printing/exporting a Gant schedule from zoho projects. For example, at my office I have a printer able to print papers with dimension 297x1200 mm. It would be nice to set the export/print to have the task list to the left (as normal) but then expand/stretch the current view of the schedule to fill out the rest of the paper. Is this possible? Best Regards Daniel
Can you add and edit bugs from mobile app?
I would like to know if you can add or edit bugs in the mobile app, this would be a useful tool to be able to add short tasks ( Bugs) that are a one off to a colleague from anywhere. What controls does the mobile app provide for Bugs management?
Organizing or re-ordering project names by clients in Active Project View
When on the home page (My Home / My Projects) and looking at the "Active Projects" and selecting "Display Projects by Client" it shows my clients in order they were entered. I would like to arrange them in a different way (by priority). Is this possible to do? I know in the "Show All Projects" view I can sort alphabetically or I can drag and drop to reorder. Can I do something similar in the client view?
Task Comments
Do you currently have plans to add the ability to add comments to a task and if so how soon do you think that will be available? Thanks, SaaS-a-fraser jhunter
Tip #12: Convert a Status to a Task, Bug or Forum
Hola! It seems that you are ready to save two more minutes in your busy schedule. How? Just take a look at this tip and get to know how it becomes a useful functionality in your daily project management process. Focus: Posting a status is now equal to adding a task, bug or even a forum. Purpose: It saves your time and accomplishes your work right within the feeds page. Use cases: -When you want to add a task or bug at the same time, you can just post a status, and convert it to a task or a bug. -Convert
Major bug with files and forum
Hi In project configuration, project tab Organize, i removed the forum and documents options for my clients, so we can review all the work before they can see the final version and have access to it. In tasks when i associatet a file with them, they can see them and open them. But when i associate a forum with them it gives them a not authorized notification. I think this is contradictory because they have access to the documents but not the forums. One solution is to allow them access to the forums
Archiving Old Projects
Is there capability to archive an old project, instead of deleting it? We were working on a project, which is now past. We'd like to save it in order to recall it next year when we'll have to repeat many of the same tasks. Does this capability exist? Thanks in advance for your reply!
Copy a Project
We have multiple projects that follow a similar list of tasks/task lists. How can I copy a project into a new project. Is this feature available.
PRIVACY
In Project as it is currently developed every user can see every comment and task for every other user in the project. Our setup currently is we have employees, contractors, managers and clients. Project lets every user even the contractors see EVERY detail of every conversation and tasks between managers and clients. Eventhough there are privilege roles to prevent users from editing other users tasks they can still view EVERYTHING. Every login or message left, every detail, task, invoice etc generated
Getting to a Project from the Gantt Chart and Calendar
While you can get to the actual Task by clicking on a task in the Gantt chart or the Calendar, there is no way getting to the actual Project from that particular task to see the task in context to the others in that project. For example when you click and open up a task from the Gantt chart (or Calendar) it opens the task in a pop-up window and lists the Project as a text field on the top right hand corner. However, if you need to get to that particular project, you need to close the window go back
How to turn off Document Access to External Users?
Is there a way to turn off access to the document library? External Users are getting notifications and I assume access to our document library.
Add Feature to be able to create Document Folder Templates
Recently we have been using the Document feature in Zoho Projects. While there is much to be desired in modernizing the User Interface, we are finding it convenient to organize and store our project files here. One thing that would be handy is to be able to create a folder structure template that we can invoke when we create a new project. Mainly this will help us have consistent folder structures from one job to another. Having folder templates will also save time.
Manager Can't Edit Projects?
I'm a manager for an account and I can't seem to edit projects. Can't archive them, or bring them out of the archive. Also cannot start a new project. Has the privilege been taken away from managers? A few weeks ago I was able to create projects. I know the edit button should be next to the project name in the dashboard, but it's not showing up for me. Any help would be appreciated Dan
Multiple Projects Milestone Dependencies
We have a large programme consisting of 40 plus projects and want to be able to set milestone dependencies that cross the projects. Has anyone done anything similar. Any help on the best way to set this up within Zoho will be exceptionally helpful. Thanking you in advance for your help Sue
Kanban Task View: Horizontal Scroll and Chat
Looking at the Kanban task view, when the "Smart chat" bar is expanded you can't see the horizontal scroll bar. I think the scroll bar should jump up to being above the chat box. :) (Using Chrome 51.0.2704.103 at the moment if that helps.)
Behavior of create task API call?
I'm having some issues with the API task create method - some could probably be cleared up by documentation, but some I think are bugs. 1) If I create the task specifying both start/end date and duration, it appears that start/end date takes precedence and the duration specified is ignored. 2) It appears that the duration_type value is being ignored and that the duration is always in days. I.e., I specify "duration=20" and "duration_type=hrs", the duration for the task is set to "20 days" (with
Print Kanban tasks
Why does the printing of the Kanban chart not show and print all the tasks, it only prints task on the first page ( and does not print any that are on the scroll down)? It prints only a screen shot and any data off the screen does not get printed.
How do I connect a contact to a project without inviting them to the portal?
We would like to be able to assign a project to a (customer) contact without setting a online portal for the contact.
Need option to make time tracking private from client users
Hi Zoho Staff, We're using Zoho Projects internally and more and more involving clients in access to the portal - but it looks like the client can always see Work Planned and Actual Time Log. This presents a problem, since we rarely bill hourly on projects and would like to track time only for internal use. Please advise if there is a setting I am missing, we need to be tracking our time more closely, but cannot share this on most of our projects if a client is involved. Thanks, Len --- Len Kamerman
How to rename bug to "issue" or "ticket"
In the tutorial is mentioned that if you don't want to use the word "bug" you can rename it to "issue" or "ticket" but.... i can't figure out how to actually do this... Regards Rene
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