Power of Automation :: Automatically Approve/Reject the associated timelogs of Issues

Hello Everyone,

A custom function is a software code that can be used to automate a process and this allows you to automate a notification, call a webhook, or perform logic immediately after a workflow rule is triggered. This feature helps to automate complex tasks and calculations.

We have a few pre-defined gallery functions that are ready to use. You can access the same using the steps available in this link.        

This week, I would like to highlight one of the Gallery custom functions - Approve / Reject Associated TimeLog Entries   

 

Use case:-

This function helps you to automatically approve/ reject the timelogs associated to the issues based on the value provided in the Argument. To automate this action, you can associate this custom function to Business Rules.

Todo:-

Create a connection for the Zoho Projects service with the scopes "ZohoProjects.timesheets.READ, ZohoProjects.timesheets.UPDATE" to replace 'xxxxx' with the connection name. Click this link below to learn how to create the connection. Refer the attached screenshot of the Arguments.

Custom function code:-

projectsDomain = "https://projectsapi.zoho.com";

// approveStatus = approved | rejected for rejected status note is mandatory.

getAssociatedTimelogEntriesAPI = projectsDomain + "/api/v3/portal/" + portalId + "/projects/" + bugProjectId + "/timesheet";

getAssociatedTimelogEntriesParam = Map();

getAssociatedTimelogEntriesParam.put("page",1);

getAssociatedTimelogEntriesParam.put("per_page",200);

getAssociatedTimelogEntriesParam.put("view_type","projectspan");

moduleJson = Map();

moduleJson.put("id",bugId);

moduleJson.put("type","issue");

getAssociatedTimelogEntriesParam.put("module",moduleJson);

info getAssociatedTimelogEntriesParam.toString();

info getAssociatedTimelogEntriesAPI;

getAssociatedTimelogEntriesResp = invokeurl

[

url :getAssociatedTimelogEntriesAPI

type :GET

parameters:getAssociatedTimelogEntriesParam

connection:"xxxxxxxxx"

];

info getAssociatedTimelogEntriesResp;

if(getAssociatedTimelogEntriesResp != null && getAssociatedTimelogEntriesResp.get("time_logs") != null)

{

updateLogHoursStatusAPI = projectsDomain + "/api/v3/portal/" + portalId + "/logs";

logEntriesList = List();

bugTimeLogEntries = getAssociatedTimelogEntriesResp.get("time_logs");

for each  timeLog in bugTimeLogEntries

{

logDetails = timeLog.get("log_details");

for each  logDet in logDetails

{

logId = logDet.get("id");

logMap = Map();

logMap.put("approval_status",approvalStatus);

logMap.put("id",logId);

logMap.put("module","issue");

logNote = Map();

logNote.put("notes",approvalNote);

logMap.put("extra_data",logNote);

logEntriesList.add(logMap);

}

}

payload = "[" + logEntriesList + "]";

updateLogStatusResp = invokeurl

[

url :updateLogHoursStatusAPI

type :PATCH

parameters:payload

connection:"xxxxxxxxx"

];

info updateLogStatusResp;

}

Creating custom functions in Zoho Projects is straightforward and well-documented. Zoho provides a range of built-in functions that you can use as a starting point, and you can also easily define your own functions using Zoho's scripting language, Deluge. Give it a try and see how it can save your time and boost your productivity!

Watch this space for more such custom function codes. 

• Topic Participants

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