Auto-trigger for Screening Bot | Zoho Recruit

Auto-trigger for Screening Bot | Zoho Recruit



Still manually sending screening tests after every application? Not anymore.

With Auto-trigger for Screening Bot, screening now begins automatically. When a candidate applies for a job that has an attached assessment, Recruit checks whether the test has been completed and instantly sends the Screening Bot link if it has not.

No manual follow-ups. No tracking sheets. No applicants slipping through the cracks.

What’s New?

Previously, recruiters had to manually send the Screening Bot assessment email to candidates. Now, with Auto-trigger Screening Bot,

Zoho Recruit:
  1. Automatically detects candidates who apply for a job
  2. Checks whether they have taken the screening test
  3. Sends the Screening Bot link via email if they have not


This is powered by a workflow rule available under the Reviews sub-module and can be activated directly from Setup > Zia > Chatbot > Screening Bot.


How this works IRL

Imagine you are hiring for a Business Development Executive role and receive 200 applications in a week.

You have attached a screening assessment with qualifier questions such as:
  1. Minimum years of sales experience
  2. Willingness to work in a target-driven environment
  3. Location flexibility

With Auto-trigger enabled:

  1. Every applicant automatically receives the pre-screening assessment, if they have not already taken it.
  2. Candidates complete the test at their convenience.
  3. Qualifier logic automatically filters out candidates who do not meet mandatory criteria.
  4. Only qualified candidates move forward in your pipeline.
Instead of manually sending 200 assessment emails or reviewing clearly unqualified profiles, the system handles the initial screening layer for you.

Why This Matters

Auto-trigger ensures faster screening cycles, consistent evaluation across all applicants and an overall cleaner, more qualified candidate pipeline.

This update helps you move from reactive screening to automated, rule-based shortlisting from the moment a candidate applies. For more details, refer to our help article.

Questions? Suggestions? Leave a comment below or reach out to us at support@zohorecruit.com.

Regards,
Team Zoho Recruit

      Zoho Campaigns Resources


        • Desk Community Learning Series


        • Digest


        • Functions


        • Meetups


        • Kbase


        • Resources


        • Glossary


        • Desk Marketplace


        • MVP Corner


        • Word of the Day


        • Ask the Experts


          • Sticky Posts

          • Zoho Recruit Community Meet-up - India (Venues Finalised)

            Zoho Recruit Community Meet-up - India (Venues Finalised) Namaste, India. 🙏🏼 The Zoho Recruit team is hitting the road—and we're absolutely excited behind the scenes. Join us for the Zoho Recruit India Meet-up 2026, a morning designed to make your recruiting
          • Zoho Recruit Community Meetup - London 🇬🇧 (Venue Finalised)

            Hello Recruiters! We’re excited to announce that the Zoho Recruit team is coming to the UK for an in-person Zoho User Group (ZUG) Meetup in London! This is your chance to connect with fellow Zoho users, learn from experts, and walk away with actionable
          • An update to improve email delivery | Email Authentication & Relay

            Update Rollout Latest Update: Enterprise users (8th July, 2025) This update is now live for Enterprise plan users in all regions. This includes People Plus, but not Zoho One, which will be covered in an upcoming update. Professional users (31st May 2025)
          • Zoho Recruit User Group Meet-up | INDIA 2025 (Venue Finalised)

            Hello Zoho Recruit users from India, We’re pleased and excited to announce our 2025 edition of Zoho user group meet-up in India in five cities! In this meet-up, our team of experts will help you understand the intricate nuances to use Zoho Recruit better,
          • Zoho Recruit is coming to the UK | Zoho Community Learning Series

            Customers from the United Kingdom, Exciting news: We will be in London for the Zoho Recruit user meet up. Our team will help you better understand the intricate nuances of Zoho Recruit to help you hire faster, inform about new and upcoming features, and

          Zoho CRM Plus Resources

            Zoho Books Resources


              Zoho Subscriptions Resources

                Zoho Projects Resources


                  Zoho Sprints Resources


                    Zoho Orchestly Resources


                      Zoho Creator Resources


                        Zoho WorkDrive Resources



                          Zoho CRM Resources

                          • CRM Community Learning Series

                            CRM Community Learning Series


                          • Tips

                            Tips

                          • Functions

                            Functions

                          • Meetups

                            Meetups

                          • Kbase

                            Kbase

                          • Resources

                            Resources

                          • Digest

                            Digest

                          • CRM Marketplace

                            CRM Marketplace

                          • MVP Corner

                            MVP Corner




                            Zoho Writer Writer

                            Get Started. Write Away!

                            Writer is a powerful online word processor, designed for collaborative work.

                              Zoho CRM コンテンツ






                                ご検討中の方

                                  • Recent Topics

                                  • Recurring Invoices not generating – "Next Invoice Date" has passed despite "Active" status

                                    Hi everyone, We are currently experiencing an issue in Zoho Books where our recurring invoice profiles are not generating invoices/drafts as scheduled. The Problem: As shown in the attached screenshot, the "Next Invoice Date" (Nächstes Rechnungsdatum)
                                  • #3 Stop Retyping the Same Things

                                    Imagine a store where customers keep walking in and placing different orders throughout the day. The store owner manually enters every product name, price, tax and description while creating invoices. During a busy day at work, the store owner had to
                                  • Rename system-defined labels in Zoho CRM

                                    Renaming system-defined labels is now available across all DCs. Hello everyone, Zoho CRM includes predefined system fields across modules to support essential CRM operations. Until now, the labels of these fields were fixed and could not be edited from
                                  • Creator List not showing

                                    I've edited a list in creator, but when I open it in the live version the list is completely different. Anyone know why this is happening? Edit Version: Live Version:
                                  • Mirror Component in Zoho CRM: Access real-time related data without leaving your record

                                    Hi everyone, This feature is now available for the JP, CA, SA, UAE, and AU DCs. We're excited to bring to you Zoho CRM's mirror component, which presents relevant data on a record's details page and keeps everything users need in one place without having
                                  • Functionality based URL to find records due today or in the next week

                                    I need to construct a URL to filter a view to records where the evaluation is due soon (i.e. in the next 7 days). To me, that includes today, but Zoho has a different opinion. Zoho defines 39 as NEXT_7_DAYS but this gives unexpected results. https://creatorapp.zoho.eu/...#Report:My_Evaluations?Evaluation_due_by_op=39
                                  • Automated entries past the current month in a calendar report

                                    Hi all, I have an automation problem. I have a form which on successfull entry adds either 5 or 10 more of these entries with a slight change so our customers can see it throug a calendar report on the webiste. The entry put in manually shows up perfectly
                                  • Problem: New Email Consistently Failing to Sync/Display in Inbox

                                    Recently, I have noticed that my Zoho Email inbox does not indicate I've received a new email, until I go to *another* folder and then return to the inbox. Only then will new emails be displayed. This has happened 100% of the time, during the past few
                                  • Upcoming Webinar: Landing page optimization strategies you need in 2026

                                    If users are visiting your landing page but not converting, your page is trying to tell you something. The key is knowing what to optimize. Sometimes a landing page doesn’t need a complete redesign. A better CTA, fewer form fields, clearer messaging,
                                  • Nueva edición de Meetups de Español Zoho Community - Junio 2026

                                    ¡Vuelven los Meetups de Español Zoho Community a España! ¿Te gustaría convertir más visitas y clics a tu página web en clientes de tu empresa? Esto es muy sencillo gracias a las soluciones de software de Zoho, como bien sabéis. Y es por ello que estamos
                                  • How to make the birthday date field available without the year?

                                    Hello, I wonder if I can have the date of birthday field without the year. A lot of people dont like to say the year they were born. 
                                  • Marketing Tip #33: Build trust with behind-the-scenes content

                                    Customers are more likely to trust a brand when they can see the people, process, and care behind it. Behind-the-scenes content adds that human layer to your business. It shows that there’s a real team behind the store packing orders, checking quality,
                                  • Marketing Tip #9: Track your traffic sources

                                    Not all marketing channels work equally well. Knowing whether your visitors come from Google, Instagram, or email helps you focus on what actually drives sales. Try this today: Check your Zoho Commerce reports or connect Zoho PageSense to see your top
                                  • Remove ####,####.## Placeholder from Number & Decimal Fields in Zoho Creator

                                    Just wanted to share a small UI workaround I used in Zoho Creator. By default, Number and Decimal fields show placeholders like: ####,####.## Sometimes this doesn’t look clean, especially for read-only calculated fields in custom UI designs. I was able
                                  • Default ticket template in helpcenter

                                    Hello, I have a web form and a ticket template created. How can I make that my default ticket template? If an user clicks New ticket or create a ticket, I want that template to be the default one. Thank you for the time and info.
                                  • Whatsapp Limitation Questions

                                    Good day, I would like to find out about the functionality or possibility of all the below points within the Zoho/WhatsApp integration. Will WhatsApp buttons ever be possible in the future? Will WhatsApp Re-directs to different users be possible based
                                  • Adding a custom formula field from sub-forms

                                    I have used my 5 Aggregated Sum fields in the subform. I have another column I want to add a summary of. This can be in a separate section/field. The formula field won't pull in information from the sub-form. How do I pull information from the sub-form
                                  • Custom Buttons & Links Now Supported in Portals

                                    We’ve just made portals in Zoho Recruit more powerful and customizable than ever! You can now bring the power of Custom Buttons and Links to your Candidate, Client, Vendor, and Custom Portals, enabling portal users to take direct action without recruiter
                                  • Mastering Zia Match Scores | Let's Talk Recruit

                                    Feeling overwhelmed by hundreds of resumes for every job? You’re not alone! Welcome back to Let’s Talk Recruit, where we break down Zoho Recruit’s features and hiring best practices into simple, actionable insights for recruiters. Imagine having an assistant
                                  • New feature: Usage dashboard in Zoho Sign

                                    Hello! Zoho Sign's new usage dashboard lets organization administrators monitor product adoption across teams, identify unused plan features, and view the environmental impact of every envelope. The dashboard includes six panels: Envelopes sent, Feature
                                  • Introducing the New Zoho Assist Quick Support Plugin

                                    We are thrilled to announce the new Zoho Assist Quick Support Plugin, the upgraded and enhanced version of the Zoho Assist Customer Plugin. This new plugin allows organizations and IT administrators to deploy it directly onto their customers’ devices,
                                  • Native QuickBooks integration for Zoho CRM: Connecting sales and finance

                                    Greetings, I hope all of you are doing well. We're excited to announce Zoho CRM's integration with QuickBooks Web, which is designed to synchronize your CRM data with your QuickBooks accounting records and bridge the gap between sales and finance. This
                                  • Account Reconciliation via API

                                    I am suggesting that the Zoho Books team considers making it possible to do an Account Reconciliation via API. The use case I have in mind is specific, but also fairly common: merchant services clearing accounts. Currently, the only way to reconcile an
                                  • Edit a previous reconciliation

                                    I realized that during my March bank reconciliation, I chose the wrong check to reconcile (they were for the same amount on the same date, I just chose the wrong check to reconcile). So now, the incorrect check is showing as un-reconciled. Is there any way I can edit a previous reconciliation (this is 7 months ago) so I can adjust the check that was reconciled? The amounts are exactly the same and it won't change my ending balance.
                                  • All new Address Field in Zoho CRM: maintain structured and accurate address inputs

                                    Availability Update: 29 September 2025: It's currently available for all new sign-ups and for existing Zoho CRM orgs which are in the Professional edition exclusively for IN DC users. 2 March 2026: Available to users in all DCs except US and EU DC. 24
                                  • When will Zoho Trident come to Linux?

                                    It already is implemented for MacOS, which is *nix based operating system. When will it be ported to Linux?
                                  • 普段使っているAI、Zohoと繋げてもっと便利にしませんか?【Zoho MCP】

                                    みなさんこんにちは、ゾーホージャパンの岸本です。 ChatGPTなどのAI、普段から使っていますか? 最近は「AIを使う」だけでなく、 普段利用している業務ツールとAIを繋げて活用するケースが増えてきています。 そこで6月のコミュニティイベントでは、Zoho社員セッションでZoho MCPを取り上げようと思います。 【Zoho MCPって?】 Zoho MCPは、AIとSaaSアプリケーションを連携するための仕組みです。 ----------- MCPプロトコルをサポートしているLLM(一例):
                                  • Zoho Commerce and Third-party shipping (MachShip) API integration

                                    We are implementing a third-party shipping (MachShip) API integration for our Zoho Commerce store and have made significant progress. However, we need guidance on a specific technical challenge. Current Challenge: We need to get the customer input to
                                  • Need help to evaluate if Commerce is good for me

                                    Hi, I just want to quickly check if Zoho Commerce can fulfill my needs. Here is what I am looking for: - Multi-vendor plateform : We will be 3-4 different farms that will offer similar products (ex. tomatoes) to few selected customers (retaurants). All
                                  • アナリティクスで商談中のパイプライン(ステージ)の件数比較

                                    アナリティクスで商談中のパイプライン(ステージ)の件数を前週と前々週で比較したい。前々週の件数が更新することで変動してしまう。対象方法をご教授ください。
                                  • Zoho Commerce + MCP + Claude

                                    Hi everyone, I wanted to share a really impressive experience I had with Zoho Commerce + MCP + Claude. I created an MCP server using Zoho MCP Server and connected my Claude instance to my store built with Zoho Commerce. For safety, I enabled only product
                                  • UK payroll entries

                                    Hey guys, Nett payroll payments are imported direct into the bank, using an external payroll system (will be glad for Zoho to have a UK payroll app) At present I have monthly recurring bills for HMRC which are auto entered & paid when due. This seems
                                  • auto add as member the contact owner

                                    is there a way that i can make a zoho flow that will add the owner of the contact as a member of the chat after the round robin assignment?
                                  • Get Files Associated to Data Template via API

                                    I have a data template with multiple files associated to it, and trying to write a Deluge script that will fetch files associated with this data template. I created the script below based on the WorkDrive API documentation, one request uses the data templates
                                  • Zoho Book - Banking Module - Cash Credit account

                                    I have a CC account with a bank. I initially added the account as a 'Bank Account' under the banking module in Zoho Books. However, this CC Bank Account is showing as an asset instead of a liability. I have added the account as a credit card account but
                                  • How to change column headings in pivot table?

                                    Hi, Is there a way to rename the column headers of a pivot table? Now some the columns are named with value labels: 'SUM of .....'. We would like to rename those headers. As of now we couldn't find any direct solution to adjust the headers, besides copying and reformat. We want to avoid these extra steps. Best, Tiemen
                                  • Remove Zoho Header from Portals

                                    I have a portal page with custom domain. But when I print directly from a webpage, the Zoho CRM header shows. It kind of kills the branding aspect. Is there a way to get rid of this?
                                  • Leistungsdatum in Rechnungen (Zoho Books)

                                    Hallo, ist es irgendwie möglich den Leistungszeitraum in der Rechnung aufzuführen? Beste Grüße Aleks
                                  • Please design a better spam filter

                                    Hi Team, While I love Zoho Mail for all the awesome features you have designed - this is the one you need to do a lot of work on - Spam Filter. Your spam categorization seems to be very inefficient - any email containing brand images or a tracking pixel
                                  • Host not reachable when sending

                                    For few partner that I send regular emails now got error and they don't receive emails Temporary failure fam-xxx.hr/185.xx.xx.xxx Host not reachable. Have more than 20 mails in https://mailadmin.zoho.eu/cpanel/home.do#mailSettings/retryEmail please
                                  • Next Page