Security Enhancements | Migrate to the Updated Policies

Security Enhancements | Migrate to the Updated Policies

Hello everyone,

Zoho Directory's security policies have been updated and reorganized into three new policies with features that enhance the overall organization security. These policies provide a stronger and more secure sign-in methods and improve the user authentication experience.

Earlier, security policies comprised four dedicated components: Password Policy, Multi-Factor Authentication (MFA), Allowed IPs, and Advanced Settings. Based on these components, each group was assigned a policy that determined their sign-in process. Depending on their roles and responsibilities, the sign-in method varied and upon successful authentication, users were granted access to Zoho Directory.



With the latest update, the policies are divided into three parts: Conditional Access Policies, Routing Policies, and Security Policies.
  1. Routing Policies acts as an initial check when a user signs in. 
  2. Conditional Access Policies determines whether the user's access should be allowed or denied based on the predefined criteria.
  3. Security Policies provide you with a dedicated Password Policy and Session Settings.
Additionally, Custom Authentication has been renamed and is now a part of Routing Policies.

New Policies:



To understand how your existing policies are handled and mapped to the new policies during the migration process, click here.

Before migrating to the updated policies, quickly review how the policies are changed.

Existing Policies
Updated Policies
Password Policy
Security Policies

Password Policy is a part of Security Policy. Learn more.
Multi-Factor Authentication (MFA)
Conditional Access Policies

Multi-Factor Authentication (MFA) is a part of Conditional Access Policies.
MFA acts as an Action (Allow with MFA) under this policy. Learn more.

Allowed IPs
Conditional Access Policies

Allowed IPs is a part of Conditional Access Policies. It acts as a condition (IP address) under the policy.

Advanced Settings

1. WEB SESSION MANAGEMENT

2. LOCK PERIOD SETTINGS

1. Routing Policies

Session Lifetime and Idle Session Timeout are a part of Session Settings under Routing Policies.

2. Security Policies

Concurrent Sessions, and Lock Period Settings are a part of Advanced Settings under Security Policies.

Custom Authentication
Routing Policies

This section is renamed as Identity Providers and can be enabled via Routing Policy. Learn more.

How to Migrate?

Existing users with pre-configured policies will come across the Migration Page, which guides them through reviewing, resolving the conflicts and adopting the new policies. On this page, you will be required to complete the steps before migrating.

  1. Demo: Watch a quick demo to understand what’s changed and updated.
  2. Read the Changes: View a detailed document that outlines all the updates.
  3. New Admin Role: Configure the new admin role to replace the existing Helpdesk Admin role as it will no longer have permission to manage security operations.
    Note: This section is displayed only if at least one user is assigned to the Helpdesk Admin role.
  4. Custom Admin Role: Review the changes in the custom roles. 
    Note: This section is displayed only if a custom security role has been created and assigned to a user.
  5. Sandbox Mode: Preview the updated policies in sandbox mode before migrating
After completing these steps, you can proceed with migrating to the updated security policies.

FAQs

  1. What happens if I don't migrate? 
    You can continue using the existing security policies (old version) until you migrate to the updated policies.
  2. What will happen to my existing policies? 
    Your existing security policy configurations will be migrated to the new policy framework. To understand how your existing policy setup is mapped to the updated policies, click here.
  3. Who can perform this migration? 
    Only the Organization Owner or Organization Admin can perform the migration.
Regards,
The Zoho Directory Team.

    Nederlandse Hulpbronnen


      • Recent Topics

      • Marketer’s Space - Multi-Channel Campaigns for the Biggest Shopping Week with Zoho Marketing Automation

        Hello marketers, Welcome back to another post in Marketers Space! The biggest shopping week of the year is almost here, and it’s your moment to shine without the stress. With Black Friday and Cyber Monday just around the corner, being present across email,
      • Pricing Strategies: #5 Stay local, Price & Sell Global

        Arun had always dreamed of taking his handmade craft business beyond his hometown. For years, he sold locally. Most of his customers are familiar faces, in our usual currency and with the exact expectations. But one day, a traveller visited his workshop
      • No feedback from Zoho Books regarding Yodlee feeds for Investec

        I reported on 6 Feb 2025 that the Bank Feeds for Investec bank via Yodlee are not working. To date there has been no resolution. You are charging us for a suite of products where the functionality does not work. Please advise how you will refund me for
      • Turn off Knowlege Base Follow options and Follower lists

        Is there a way to hide or turn off the option in the Knowledge Base for users to follow specific departments/categories/sections/articles? If not, is there a way to turn off the public list of followers for each of those things? Otherwise, customer names
      • Service One. Bill Another. Zero Hassle.

        In field service operations, one challenge often comes up: the person who needs the service isn’t always the one who pays for it. Think about tenants vs. property managers, corporate offices vs. their finance departments, or school buildings vs. central
      • Presenting ABM for Zoho CRM: Expand and retain your customers with precision

        Picture this scenario: You're a growing SaaS company ready to launch a powerful business suite, and are looking to gain traction and momentum. But as a business with a tight budget, you know acquiring new customers is slow, expensive, and often delivers
      • Can Zoho Flows repeat Actions more than once?

        I'm attempting to make an intentional Zoho Flow loop using the below layout. However, when "WithinLimit" condition is met, the program fails to execute the action "Get & Add Request Co..." again. Is this by design? Is Zoho Flows unable to repeat actions
      • Video interviews not compatible on mobile

        Hi Zoho,  The 2-way video interview feature you have added to Recruit would be great if the candidate was able to use the link to the video on a mobile phone, it doesn't work on Samsung browser, it doesn't work on chrome/firefox mobile version of browser,
      • Zoho Desk View Open Tickets and Open Shared Tickets

        Hi, I would like to create a custom view so that an agent can view all the open tickets he has access to, including the shared tickets created by a different department. Currently my team has to swich between two views (Open Tickets and Shared Open Tickets).
      • Enviro Recycling EHF Fee's

        ​​I'm in Canada and each province has it's own recycling program with it's own fee's. There are numerous categories that electronics fall into and each category has a taxable rate applied to it. I need a way to be able to apply the correct rate depending
      • Zoho Desk API - Influence which layout is used

        Hello, how can the ticket layout be changed using the API? I would like to choose the layout directly when creating the ticket. If this is not possible, my question would be how can I change it afterwards? Best regards, Sven
      • Has CSS Changed for Common Elements?

        I noticed today that the standard title headings on my Forms and Reports display smaller in size than before. Google Dev Tools (attached), seems to confirm my suspicion. Something appears to be overriding the 1.375rem to 1.125rem. The font size on the
      • Text field alignment

        Is it possible to align text in the text field? Or even better, is there a possibility to have a field which accepts only numbers?
      • email moderation issue when email is sent in the name of a mail group

        Symptom: an email that is sent by a mail group moderator in the name of a moderated mail group is held back for approval. Reproduction: Create a moderated mail group with members and moderators. Allow that mails can be sent in the name of the group (extended
      • Pipeline in Custom Modules

        I love the way the Sales Pipeline looks and functions with reports. I would like to add the save pipeline features and visualization to a custom module, however, I only see that these pipelines are only available for the Deals module. Is there a way to add pipelines to custom modules?
      • Tip #53- Remote Billing: Your End-to-End Billing Solution in Zoho Assist- 'Insider Insights'

        Manual invoicing, after every remote support session, can be time-consuming and often error-prone. As an MSP, IT admin, or even a freelance support technician, it may become overwhelming to keep track of session time, service rates, and client invoices.
      • Record history and ticket interaction tab in contacts and accounts

        Hello everyone! We have improved the History tab to help users trace updates in the interaction activity logs of the Contacts and Accounts detail pages in the Customer Module. This enhancement make it easier to get clear details about who made each update,
      • Is there an API to "File a Ticket" in Desk

        Hi, Is there an API to "File a Ticket" in Desk to zoho projects?
      • Keyboard UX for Assemblies

        The new Assembly module has a counter-intuitive behavior that ought to be corrected. When an Assembly is ready to be entered, there are two options given, the blue-highlighted "Assemble" and the gray "Save as Draft". This correctly implies that the normal
      • Why can't I see images uploaded by other users in the Library for Campaigns

        We are several users of zoho Campaign. I have uploaded visuals of our company, but my team members can't see them.
      • zoho sheet stuck

        I Need help. ZOHO sheets stuck on the loading screen. I've already deleted the system cache and cookies of my browser (google chrome) but it's still not opening. 
      • Tip of the Week #78 – Cut response time with multichannel shared inboxes

        If you’ve ever felt your team juggling between multiple email accounts, social pages, and chat apps just to reply to customers, you’re not alone. Managing conversations in multiple channels can quickly turn messy. Important messages across inboxes, replies
      • Need a way to run a client script longet than 10 seconds

        By The Grace of G-D. Hi, Currently, Client Scripts are Timing out at 10 seconds. We have complex logics that needs more time. Can you add a feature request to increase the timeout?
      • FSM Improvement Idea - Show an Import button when there is no data

        I am setting up FSM for a client and I noticed that there is no option to import data, see screenshot below. Even when you click Create Contact there is only an option to Import from Zoho Invoice. It is only after you add at lease 1 record that the Import
      • UI Improvement - Ability to Collapse Flow

        The UI for Flow is generally pretty good. However, when multiple decision trees are used, the layout can get pretty convoluted and hard-to-follow (see one of my Flows below): In these cases, even the auto-arrange fails to make this something that a normal
      • Tasks Statuses

        Hi, The task status "Completed" is a final status which closes the task. We need to have a status "Cancelled". However, when the status is set to "Cancelled", the task prompt still has a blue button to Close Task. When the customer clicks that and closes
      • Add Lookup Field in Tasks Module

        Hello, I have a need to add a Lookup field in addition to the ones that are already there in the Tasks module. I've seen this thread and so understand that the reason lookup fields may not be part of it is that there are already links to the tables (
      • Create New Tasks Layout in CRM

        I am able to do this in Leads, Contacts, Meetings, Calls - every other module, but cannot create a new layout in tasks. I have the appropriate access but it's simply not appearing as an option. Only "Standard" option shows. Please help!
      • Using IMAP configuration for shared email inboxes

        Our customer service team utilizes shared email boxes to allow multiple people to view and handle incoming customer requests. For example, the customer sends an email to info@xxxx.com and multiple people can view it and handle the request. How can I configure
      • Auto-sync field of lookup value

        This feature has been requested many times in the discussion Field of Lookup Announcement and this post aims to track it separately. At the moment the value of a 'field of lookup' is a snapshot but once the parent lookup field is updated the values diverge.
      • Zoho Recruit Subscription

        Hello Zoho Recruit Team, Good day! I would like to inquire about your recruitment subscription plans and would also like to verify the current subscription our company is enrolled in under Zoho Recruit. Thank you, and I look forward to your response.
      • Is it possible to create a meeting in Zoho Crm which automatically creates a Google Meet link?

        We are using Google's own "Zoho CRM for Google" integration and also Zoho's "Google Apps Sync" tools, but none of them provide us with the ability to create a meeting in Zoho CRM that then adds a Google Meet link into the meeting. Is this something that
      • Automatic Portal invite

        We have numerous customers we move through a blueprint in deals, when they get to a certain point we need to give them portal access, how can this be done through deluge or a workflow? Latest Update (December 2025): The option to automate portal invitations
      • Marketer's Space: Why mobile optimization deserves a place in your email strategy

        Hello Marketers, Welcome back to Marketer's Space! Today, we'll talk about the importance of creating mobile-friendly email designs. While mobile phones were once used only to make phone calls, today they're used for almost everything, including texting,
      • Enhancements in Canvas

        Dear All, Greetings! Canvas lets you design the record details page to suit your brand or business preferences. We are glad to introduce the following enhancements to uplift your design experience. Reusable Components Style Presets Let's go! Reusable
      • Introducing Dark Mode / Light Mode : A New Look For Your CRM

        Hello Users, We are excited to announce a highly anticipated feature - the launch of Day, Night and Auto Mode implementation in Zoho CRM's NextGen user interface! This feature is designed to provide a visually appealing and comfortable experience for
      • ABN with Legal Entity Name

        Hi, How can I execute this? The ABN number is entered in Accounts Module and ideally, it should display or suggest the correct Legal Entity Name based on the ABN lookup. ex. Account Name: JPG Resources ABN Number: 65 067 761 871 Legal Entity Name: (auto
      • Issue: Ticket Export Does Not Include Ticket Threads

        Dear Zoho Desk Support Team, I hope you’re doing well. I wanted to bring to your attention that the current ticket export feature in Zoho Desk does not seem to include the ticket threads or conversation history. When exporting tickets, only the summary
      • Pushover Notification Module

        Hello, it would be good if there would be a "Pushover" (https://pushover.net/) module besides the standard SMS module. Pushover is now very well known, especially in IT, and is becoming more and more popular. The biggest advantage are the customizable
      • Forward - no Ticket Number

        Hello, when I send an email to Zoho Desk via Reply or Reply All, the ticket number is in the subject line. But if I use forward then not. Is there an option to change this? We often forward e-mails and a reply to this will of course create a new ticket
      • Next Page