Introducing Zoho WorkDrive—a Robust Collaboration Tool for Teams

Organizations are no longer limited by physical boundaries, where everyone must be present in the office to collaborate with co-workers and push projects forward.  But to accomplish this, teams need an efficient solution in place—one that helps them stay on task and monitor the crucial aspects of their ongoing projects. 

That's why we've built  Zoho WorkDrive , an online file sync, storage, and content-collaboration platform for modern teams, small businesses, and large enterprises. From 3-member startups to 3000+ multinationals, Zoho WorkDrive lets you organize and manage your team and organization files efficiently.

Now you can be in another part of the world—or on your couch—and still contribute to tasks, stay in touch with team members, and keep track of how things are progressing. 

Here's how:

1. Secure, Organization-Wide Collaboration 

• Team Folders 
  

  Easily manage complex collaborative projects with your teams. A Team Folder is like a virtual bucket that you create for a particular project, purpose, or department, where you and your team can store and collaborate on files. Team Folders let you edit shared files and folders within a team or organization by helping you assign the right permissions to the right people. You can create public Team Folders, for everyone on the team to access common resources, and private Team Folders, for exclusive projects or assignments. 
  

  
  

• Fine-Grained Access Controls 
  

  Zoho WorkDrive comes with  clearly defined roles and responsibilities, so everyone on the team knows what's expected of themselves and their teammates. Every Team Folder has four different roles: 
  
• Admin - By default, the creator of a Team Folder is its admin. The admin can add and remove members, add, edit, rename, move, and share files and folders, and manage Team Folder settings. 
  
• Organizer - Organizers can add new members to a Team Folder and also add, edit, rename, share, and move files and folders within the Team Folder.
  
• Editor - Editors can view, add, edit, and rename files and folders.
  
• Viewer - Viewers can view, copy, and download files, and also add comments to them. 
  

• External Sharing 
  

  Share your team files with individuals or groups outside your organization while retaining control over the original documents. You can share files as links and track their activity  to see who accesses, edits, downloads, or shares the contents of the file.
  
• Customizable File Links
  Generate different external sharing links for any file or folder within a Team Folder, and customize them by applying link properties like password, expiration date, and access permissions.
• Track File Activity
  Gather statistics on who's accessed the link you've shared.  If you've given edit permissions for the link, you can also see the number of downloads and shares. You can also gather your recipients' data by making the name and email fields mandatory. 

2. Decentralized Roles and Responsibilities

Zoho WorkDrive lets people at different levels in the organization take control of their team files.  This feature is designed to help team leaders delegate ownership, and team members understand their responsibilities with respect to work assigned, providing a clear, supportive working environment. 

• Lead your Team 
  

  Get an overview of your team's storage space, top team folders and members by usage, pending invites, file activity timeline, and a lot more right from your Admin Dashboard. You can even generate customizable activity reports on all the events that happened on your team during a specific period of time.  
  

• Manage Team Folders
  As the Admin or Organizer of a Team Folder, you have complete control over all files and folders stored within it. You can view the timeline for all activities performed, and delete Team Folders once your project finishes or if your team doesn't need it's contents anymore. 

3. Seamless User Experience and Productivity Tools

• Zoho Office Suite 
  

  Zoho WorkDrive is integrated with Zoho Office Suite, a combination of three powerful online editors (Writer, Sheet, and Show) that let you flexibly create and collaborate on documents, spreadsheets, and presentations, anytime and from anywhere. 
  

• Drafts
  Files in a Team Folder, created using Zoho Office Suite, remain as drafts and are accessible by other members in the Team Folder only after you mark them complete. This gives you the time and freedom to work on your drafts without other team members viewing or commenting on them too soon.
• My Folders
  We provide you with an exclusive space—My Folders—where you can work on documents independently, store personal files, or keep a record of projects undertaken. When you want to get your team involved, you can share the required files with specific team members or move them to a Team Folder so everyone has access. 
• Contextual Unread Notifications
  Members of a Team Folder can focus on their content and, at the same time, be in perfect sync with each other about every change made, with the help of contextual Unread Notifications.
• Global Bell Notifications
  Get notified only when it's important to you. Global bell notifications notify you whenever someone creates a public Team Folder you may be interested in, shares a file or folder directly with you, or mentions you in a comment.  
• Universal Content Search 
  Forget having to manually wade through documents to locate your files when working with multiple teams on diverse projects. Use the search bar and apply filters such as date, location, and file type to find what you want. 
• Folder-First Approach
  You don't have to do any workarounds to sort and organize your data. With our folder-first view, you see your folders first, then the list of files you have stored. 
• Thumbnail Preview
  You can quickly see a thumbnail view of any file before you open it, and also increase the preview size if you want to see it in a larger size.
• Breadcrumbs
  Breadcrumbs helps you understand your current location and makes it easier for you to move around and trace your way back to previous locations in WorkDrive. Our file creation and upload buttons are contextually placed so that you always know where you're creating your files.
• Accessible Permalinks
  If you want to share your content on social media, or if anyone wants access to your files, you can easily share permalinks to your content with just a click. 
• Switch Between Teams
  Are you part of two different team accounts in WorkDrive? No worries! Switch between them in the blink of an eye. 
• Compatibility Across Devices
  Keep in touch with your team wherever you are with the desktop sync and mobile apps of Zoho WorkDrive. 

So, what are you waiting for? Try out Zoho WorkDrive and share your feedback with us in the comments below. If you have any questions, write to us at support@zohoworkdrive.com.

• Topic Participants

• Veena Thangavel

• Recent Topics

• Service op locatie organiseren met Zoho FSM: waar lopen organisaties tegenaan?

  Bij organisaties met service teams op locatie merken we vaak dat de complexiteit niet zozeer in de planning zelf zit, maar in wat er rond die planning gebeurt. Denk aan opvolging na interventies, consistente servicerapporten, en het bijhouden van installaties

• Introducing Assemblies and Kits in Zoho Inventory

  Hello customers, We’re excited to share a major revamp to Zoho Inventory that brings both clarity and flexibility to your inventory management experience! Presenting Assemblies and Kits We’re thrilled to introduce Assemblies and Kits, which replaces the

• Does the ability exist to make tax on the customer profile mandatory?

  I am reaching out to inquire about the possibility of making the "Customer Tax" field mandatory when creating a new customer in Zoho. We want to ensure that all customers have their tax information recorded to maintain compliance with our internal processes.

• email association with CRM

  Why is it 2024 (almost 2025) and Zoho has not figured out how to integrate email with CRM? It is so inconsistent at associating emails within CRM. I am an attorney. I have clients and work with other attorneys. Attorney John Doe is associated with multiple

• Fix the speed

  It takes ages to load on every step even though my dataset is quite small.

• Credit Note for Shipped and Fatoora pushed invoices

  We have shipped a Sales Order and created an Invoice. The Invoice is also pushed to Fatoora Now we need to create a credit note for the invoice When we try it, it says we need to create a Sales Return in the Zoho Books, we have already created a Sales

• FSM - Timesheet entires for Internal Work

  Hi FSM Team, Several of my clients have asked how they can manage internal timesheets within Zoho FSM. Since their technicians already spend most of their day working in FSM, it would be ideal if they could log all working hours directly in the FSM app.

• Add a way of clearing fields values in Flow actions

  It would be great if there was an option to set a field as Null when creating flows. I had an instance today where I just wanted to clear a long integer field in the CRM based on an action in Projects but I had to write a custom function. It would be

• Role Management

  I am creating an analytics dashboard for a company that will be utilized by its various departments such as Finance, Marketing, and HR. My goal is to design the dashboard with separate tabs for each department. Additionally, I plan to implement role-based

• Highlight a candidate who is "off limits"

  Hello: Is there a way to highlight a candidate who is "off limits"?  I would like to have the ability to make certain candidate and / or Client records highlighted in RED or something like that.   This would be used for example when we may have placed a candidate somewhere and we want everyone in our company to quickly and easily see that they are off limits.  The same would apply when we want to put a client or former client off limits so no one recruits out of there. How can this be done? Cheers,

• Announcing new features in Trident for Windows (v.1.37.5.0)

  Hello Community! Trident for Windows just received a major update, with a range of capabilities that strengthen email security and enhance communication. This update focuses on making your mailbox safer and your overall email experience more reliable.

• Early Payment Discount customize Text

  Hi, I’m currently using Zoho Books and am trying to customize the standard “Early Payment Discount” message that appears in the PDF invoice template. I’ve reviewed the documentation here: https://www.zoho.com/books/help/invoice/early-payment-discount.html

• Deprecation of SMS-based multi-factor authentication (MFA) mode

  Overview of SMS-based OTP MFA mode The SMS-based OTP MFA method involves the delivery of a one-time password to a user's mobile phone via SMS. The user receives the OTP on their mobile phone and enters it to sign into their account. SMS-based OTPs offer

• Zoho Sheet - Desktop App or Offline

  Since Zoho Docs is now available as a desktop app and offline, when is a realistic ETA for Sheet to have the same functionality?I am surprised this was not laucned at the same time as Docs.

• DKIM Now Mandatory - Changes to Zoho Forms Email Policies

  Hello Zoho Forms Users, This post is to inform you about an important update regarding the authentication of all email domains in your Zoho Forms account. This year, we are doubling down on our commitment to deliver a secure, seamless, and empowering

• Call description in notes

  When completing a call, we type in the result of the call in the description. However, that does not show up under the notes history on the contact. We want to be able to see all the calls that have taken place for a contact wihtout having to go into

• Email Address for Contact not Populating

  When I click "Send Mail" from a Contact's page, their email address does not auto populate the "To" field. How do I make this happen?

• New in CRM: Dynamic filters for lookup fields

  Last modified on Oct 28, 2024: This feature was initially available only through Early Access upon request. It is now available to all users across all data centers, except for the IN DC. Users in the IN DC can temporarily request access using this form

• Why hybrid project management might be the best fit for you?

  Project management techniques are designed to equip teams with proven methods for easy and efficient project execution. While management teams may have apprehensions about adopting the hybrid method of project management, we’ve compiled the top reasons

• Allow all Company Users to view all projects, but only owner/admins can change projects

  I was wondering if there was a permission setting I could adjust to allow all our company users to see all projects created. Then, only the project owners and admins with the change permission. Thanks

• Fail to send Email by deluge

  Hi， today I gonna update some email include details in deluge, while this msg pops up and restrict me to save but my rules has run for one year. can you tell me how to use one of our admin account or super admin account to send the email? I tried to update

• Seeking help to be able to search on all custom functions that are defined

  Hello I have a lot of custom functions defined (around 200) and i would like to search some specific strings in the content of those. Is there a way to accomplish that? If not, is there a way to download all existing custom functions in some files locally

• Totals for Sales Tax Report

  On the sales tax report, the column totals aren't shown for any column other than Total Tax. I can't think of a good reason that they shouldn't be included for the other columns, as well. It would help me with my returns, for sure. It seems ludicrous

• Add Bulk Section / Grid Layout Duplicate Feature in Zoho Forms Builder

  Currently in Zoho Forms, users can only duplicate individual fields. There is no option to duplicate an entire section or two-column/grid layout with all internal fields. This becomes inefficient when building structured forms such as Family Details,

• Leistungsdatum in Rechnungen (Zoho Books)

  Hallo, ist es irgendwie möglich den Leistungszeitraum in der Rechnung aufzuführen? Beste Grüße Aleks

• Zoho Trident Windows - Streams Not Visible

  Namaste We’re having an issue with Streams not being visible in Trident (Windows), which is important for us as we share many emails internally. It appears that the feature to show Streams above the Inbox folder, as seen in the default mailbox view, is

• Sales IQ Chat Widget is Only Displaying Last Name

  Can anyone suggest why the widget is only displaying "last name"?! We have the latest version of the wordpress plugin installed. Thanks Thanks!

• Shopify - Item sync from Zoho Inventory

  Hi team, We’ve connected Shopify with Zoho Inventory. We want that when an item is created in Zoho Inventory, it must create a product in Shopify. But currently, new items created in Zoho Inventory are not getting created in Shopify even after clicking

• Bulk upload image option in Zoho Commerce

  I dont know if I am not looking into it properly but is there no option to bulk upload images along with the products? Like after you upload the products, I will have to upload images one by one again? Can someone help me out here? And what should I enter

• Is it possible to setup bin locations WITHOUT mandating batch tracking?

  Hi fellow zoho users, I'm wondering if anyone else has a similar issue to me? I only have some products batch tracked (items with shelf life expiry dates) but I am trying to setup bin locations for my entire inventory so we can do stock counting easier.

• Kill zoho meeting

  Saying the quiet part out loud. Can zoho please just give up on the idea that they can make a meeting platform and just make our workplace licenses cheaper when you remove it so people can switch to zoom or teams. Tired of the excuses, you guys cant make

• Utilisation de Zoho en conformité avec l’article 286 du Code général des impôts (CGI)

  Cher(e) client(e), Conformément à l’article 286 du Code général des impôts (CGI) impose aux entreprises assujetties à la TVA d’utiliser des systèmes de caisse ou de gestion commerciale certifiés lorsqu’elles enregistrent des ventes à des particuliers.

• Unable to Create Task as a Support Administrator

  Hello! I want to ask for help regarding creating tasks within the tickets. I am by default the Support Admin. I should be able to create tasks or activities right? But there's a prompt that I need to contact the Administrator. See photos for reference.

• Introducing Forms in Zoho Sheet

  We hereby bring you the power of ​forms in Zoho Sheet. ​Now, build and create your own customized forms using Zoho Sheet. Be it compiling a questionnaire or rolling out a survey, Zoho Sheet can do it all for you. Forms is an excellent feature that helps you collect information in the simplest of ways and having it in Zoho Sheet takes it a notch higher. Build Simple yet Powerful forms Building forms using Zoho Sheet is fairly simple. The exclusive 'Form' tab lets you create one quickly. Whether you

• Layout one survey question in a time & redirect next Page based on previous response

  I have doubt while, I am scripting survey on the Zoho where I redirecting to next page based on my previous response but didn’t get success on this. Please help me on this and tell me how I layout one survey questions in a time when I submit response

• Zoho Bookings form pre-filled with Zoho Forms in

  Hi, I've got a contact page on my website and I'd like to have the option to book an appointment (redirected to zoho bookings page) after an option is submitted on the contact form. how would I go about doing this? thanks

• Support “Other” Option with Free Text in Dropdown Fields

  Hello Zoho Bookings Team, Greetings, We would like to request an enhancement to the registration form fields in Zoho Bookings, specifically for dropdown fields. Current Limitation: At the moment, dropdown fields do not support an “Other” option that allows

• Sending automated messages that appear in the ticket's conversation thread

  Good morning, esteemed Zoho Desk community, warm greetings Today I am here to raise the following problem, seeking a solution that I can implement: I need to implement an automation that allows me to send reminder messages to customers when I am waiting

• Introducing parent-child ticketing in Zoho Desk [Early access]

  Hello Zoho Desk users! We have introduced the parent-child ticketing system to help customer service teams ensure efficient resolution of issues involving multiple, related tickets. You can now combine repetitive and interconnected tickets into parent-child

• Please verify my account

  Hi, We have just launched our website and received media coverage in our country. Hundreds of users are signing up for our platform every day. We would like to send them a welcome email, but we are unable to do so because our ZeptoMail account has not

• Next Page