Tips and Tricks #45: Share data directly with external users using email addresses

Tips and Tricks #45: Share data directly with external users using email addresses


Hello everyone,
​
We hope you're finding our WorkDrive Tips and Tricks series useful. For tips on specific topics, leave a comment below, and we'll add it to our series. Let's get into this month's tip.

WorkDrive users can now share files and folders with external users using their email addresses. Suppose a company's marketing team wants to share marketing materials with their independent collaborators, such as social media partners or freelance writers. In that case, they can share it directly by adding their email addresses to the share field.

This includes transferring files with:
  • WorkDrive individual account users
  • WorkDrive users from different teams or organizations
  • Users who do not have a WorkDrive or Zoho account
This welcome addition to the rich sharing options already available in WorkDrive will make external data sharing more secure and convenient.

Users can pick one of the following access permissions for files and folders: Edit, View and comment, and View.

Here's how it works:

  • Choose the file you want to share and click on Share at the top toolbar. The Share dialog box will open.
  • In the address field, enter the email addresses for the contacts you want to share the files with.
  • Choose the access level you want to provide to them and click Share.

Note:
  • Only files in Zoho's native format (i.e., Zoho Writer, Zoho Sheet, and Zoho Show) can be edited.
You can see how to share files and folders externally from Team Folders and My Folders from their respective help articles.

We hope you find these tips helpful! If you have any questions, please ask us in the comments below or email us at support@zohoworkdrive.com.

      Bootcamp
      Community
      Pricing
      Webinars
      What's New
      Integrations
      Contact Support
      Contact Sales



          Zoho Survey Resources
            Features
            Survey Templates
            Integrations
            Community
            iOS Mobile Surveys
            Pricing
            Android Mobile Surveys
            Insurvey Blogs
            Insight Blogs
            Tips & Tricks





                          Setup Zoho Bigin in 30 Minitues
                          Latest Feature Updates

                            Zoho Desk Resources

                            • Desk Community Learning Series


                            • Digest


                            • Functions


                            • Meetups


                            • Kbase


                            • Resources


                            • Glossary


                            • Desk Marketplace


                            • MVP Corner


                            • Word of the Day




                                Zoho Marketing Automation
                                  Zoho SalesIQ Resources

                                        • Sticky Posts

                                        • Tip #5: Setting access rights at the subfolder level

                                          Hello everyone, We hope you're finding our WorkDrive Tips and Tricks series useful. For today's tip, we'll teach you how to assign higher subfolder permissions to Team Folder members. Team Folders helps you avoid the drawbacks of traditional file sharing.

                                        • Tip #4: Restore deleted files quickly

                                          Hello everyone, We hope you're finding our WorkDrive Tips and Tricks series useful. In today's tip, we'll teach you how to restore the deleted files quickly. Let's say you're preparing for an important upcoming presentation. After working on the presentation

                                        • Tips and Tricks #46: Get your priorities straight with WorkDrive Labels

                                          Hello everyone, We hope you're finding our WorkDrive Tips and Tricks series useful. For tips on specific topics, leave a comment below, and we'll add it to our series. Now, let's get into this month's tip. When there’s a lot of information and files to

                                        • Tip #1 - Set permissions for Team Folders

                                          Hello everyone! Welcome to our very first post in the Tips & Tricks series for Zoho WorkDrive. Through this series, we will share tips on how to make the most of lesser-known features and use WorkDrive to its fullest capabilities. In a WorkDrive Team,

                                        • Tips and Tricks #22: Set permissions for external sharing

                                          Hello everyone! We hope you're finding our WorkDrive Tips and Tricks series helpful. Maintaining data confidentiality is crucial for any organization. Restricting data access and setting permissions on who can share files help protect your sensitive information


                                        Manage your brands on social media
                                        Access Zoho Social

                                          Zoho Pagesense Resources


                                              Zoho TeamInbox Resources

                                                Zoho DataPrep Resources



                                                  Zoho CRM Plus Resources

                                                    Zoho Books Resources


                                                      Zoho Subscriptions Resources

                                                        Zoho Projects Resources


                                                          Zoho Sprints Resources


                                                            Qntrl Resources


                                                              Zoho Creator Resources


                                                                Zoho WorkDrive Resources



                                                                  Zoho Campaigns Resources

                                                                    Zoho CRM Resources

                                                                    • CRM Community Learning Series

                                                                      CRM Community Learning Series


                                                                    • Tips

                                                                      Tips

                                                                    • Functions

                                                                      Functions

                                                                    • Meetups

                                                                      Meetups

                                                                    • Kbase

                                                                      Kbase

                                                                    • Resources

                                                                      Resources

                                                                    • Digest

                                                                      Digest

                                                                    • CRM Marketplace

                                                                      CRM Marketplace

                                                                    • MVP Corner

                                                                      MVP Corner

                                                                    





                                                                    




                                                                        Design. Discuss. Deliver.

                                                                        Create visually engaging stories with Zoho Show.

                                                                        Get Started Now