Reset password for users
Overview
If a user forgets their password or can't sign in to Zoho One, you can reset their password to help them regain access. After the reset, the user will receive an email containing a one-time password, which they can use to set a new password. This process ensures secure and uninterrupted access to their account.
You cannot reset passwords for Zoho One Organization Owners or external users.
Prerequisites
Sign in to Zoho One with one of the following roles:
- Org Owner
- Org Admin
- Custom role with "Reset Password" permission. Learn about adding roles.
- Passwords can only be reset for confirmed users.
- Import users using a CSV file (maximum of 300 users per import).
Reset passwords for users
The steps to reset password vary between two User Interface versions supported in Zoho One. Select the version you use from the below tabs and proceed with the steps that follow.
Spaces UI
UUI
Mobile UI
Spaces UI
- Sign in to Zoho One, then click on the top-right corner.
- Click the Users tab on the left panel, then click on the required user to reset their password.
- You can reset a password for either a single user or multiple users:
- To reset password for a single user,
- Click on the required user, then click , then click
, then click Reset Password.
- Select Clear mobile sessions and API tokens if you want to clear the user's mobile sessions and force them to sign in with their new password.
- Enter your password for verification, then click Yes, Confirm. An email containing a one-time password will be sent to the user.
- To reset passwords for multiple users,
- Select the users whose passwords need to be reset.
- Click Reset password.
- Click
if you want to select more users or attach a file.
When resetting passwords for multiple users, users with unverified email domains will be excluded from the reset process. To ensure all selected users are included, please add and verify a domain. - Select
Clear mobile sessions and API tokens if you want to clear the user's
mobile sessions and force them to sign in with their new passwords.
- Select Email the new password to the user to send each user's new password to their email address.
- Enter your password for verification, then click Reset Password.
UUI
- Sign in to Zoho One, then click Directory on the left menu.
- Click the Users tab on the left panel, then click on the required user to reset their password.
- You can reset a password for either a single user or multiple users:
- To reset password for a single user,
- Click on the required user, then click , then click Reset Password.
- Select Clear mobile sessions and API tokens if you want to clear the user's mobile sessions and force them to sign in with their new password.
- Enter your password for verification, then click Yes, Confirm. An email containing a one-time password will be sent to the user.
- To reset passwords for multiple users,
- Select the users whose passwords need to be reset.
- Click Reset password.
- ClickWhen resetting passwords for multiple users, users with unverified email domains will be excluded from the reset process. To ensure all selected users are included, please add and verify a domain.
- Select
Clear mobile sessions and API tokens if you want to clear the user's
mobile sessions and force them to sign in with their new passwords.
- Select Email the new password to the user to send each user's new password to their email address.
- Enter your password for verification, then click Reset Password.
Mobile UI
For IOS Device
- Open the Zoho One app on your mobile device, then tap
on the top-right corner.
- Under USERS, tap on the user whose password you want to reset.
- Tap Reset Password.
- In the New Password
field, an auto-generated password will already be filled. You can keep
this password, manually enter a new password, or generate another
password by tapping
.
- Select Force users to change the password on login if you want the user to change the password the next time they sign in.
- Under Active login sessions:
- Web sessions will be cleared automatically
will be selected by default. It cannot be deselected. With this option,
the user will be signed out of all active web sessions, and will need
to sign in again with the new password.
- Select Clear mobile sessions and API token
if needed. With this option, the user will be signed out of all active
mobile app sessions, and will need to sign in again with the new
password.
- Select Email the new password to the users to inform the user of the new password.
- Tap Reset Password.
- Enter your password in the pop-up message, then tap Confirm.
- Tap SHARE to share the new password with the user.
For Android Device
- Open the Zoho One app on your mobile device.
- Tap
in the bottom-right corner, then tap Users.
- Tap on the user whose password you want to reset, then tap Reset Password.
- In the New Password field, you can manually enter a new password, or generate another password by tapping
- Select Force users to change the password on login if you want the user to change the password the next time they sign in.
- Under Active login sessions:
- Web
sessions will be cleared automatically will be selected by default. It
cannot be deselected. With this option, the user will be signed out of
all active web sessions, and will need to sign in again with the new
password.
- Select Clear mobile
sessions and API token if needed. With this option, the user will be
signed out of all active mobile app sessions, and will need to sign in
again with the new password.
- Select Email the new password to the users to inform the user of the new password.
- Tap Reset Password.
- Enter your password in the pop-up message, then tap Confirm.
- Tap SHARE to share the new password with the user.
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