How to choose the right field | Zoho Forms

How to choose the right field type?

Zoho Forms provides you with a variety of form fields to get data from your respondents. Knowing which field to use is crucial to obtain the right data.

Form Builder Fields - Zoho Forms        Payment Form Builder- Zoho Forms

Form Builder Subform - Zoho Forms
       Multiple Choice Form Builder - Zoho Forms


If you want to get a short amount of text from your respondents, such as name, company name, etc., you can use the Single Line field , which can take up to 255 characters as input.

Single Line


If you are looking to collect a large amount of text from your respondents, like description, comments, feedback, etc., use the Multi Line field.

Multi Line

              

To collect a numeric value (without a decimal point), such as age, quantity, number of people, etc., use the Number field. If you wish to accept numeric values with decimal places, such as scores, use the Decimal field.

Number

              

If you are looking to collect a date or time from your respondents, like their date of birth, date and time of arrival, etc., you can use the Date, Time, or Date-Time fields.

Date

 

We also have dedicated fields for name, address, phone number, email address, website, and currency.

Validation message Address Website  

How to decide which choice-based field to use?

When you want your respondents to choose an option from a long list of choices, such as a list of countries, you can save the space on your form using a Dropdown field.

If you want your respondents to choose an option from a few options, like Yes or No, use the Radio field.
 
If you want to let your respondents choose more than one option from the list of choices, use the Checkbox or Multiple Choice fields.

Checkbox


Looking to learn about your customer experience or conduct a satisfaction survey? Choose the Matrix Choice field as a way to ask several questions!

 

Want to sell products with their images in your order form? Use the Image Choices field.

Image Choices

Other fields                 

To allow your respondents to enter a true/false or yes/no response, or to let them select if they agree/disagree with your terms, use the  Terms and Conditions field. 

Terms and Conditions                         


Let your users upload necessary files and images, like resumes, photos, screenshots, etc., using the File Upload and Image Upload fields.

File Upload

              

Having a long form with a lot of questions? The form can look unorganized if you keep adding questions without breaking them up into sections and pages. Break your form into sections, using the Section field, and organize the sections into separate pages using the Page Break field to provide a clean form filling experience to your respondents. Learn more about multi-page forms.

Multipage form

              

Collect multiple line items in your form with the Subform field. Create repeating sections with one Subform. For example, it can be used in order forms, booking forms, application forms, etc., to collect additional details associated with the primary form. 
Subform - Zoho Forms

              

Want to collect payments with your form? Use the Payment field to process the payments through third-party merchants. You can also configure formulas to calculate the payment amount using the Formula field and trigger workflows only on successful payment.

Un-complicate calculations
 

Let customers rate your products and services with the Rating or Slider fields.

Rating

 

Provide more information about your service or product in a few lines using the Description field.

Description

 

You can get your respondents to sign application forms, enrollment forms, etc., using the Signature field.

Signature

 


Generate unique identification numbers for each form entry using the Unique ID field that helps identify individual submissions. This field is great when it comes to keeping track of your orders. It remains invisible to the customers when they’re filling out the form, but when they hit Submit, you receive a unique reference number for the form submission along with the information that the customer filled out.

 

Explore more about the fields available in Zoho Forms!



    Access your files securely from anywhere

      Zoho CRM Training Programs

      Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

      Zoho CRM Training
        Redefine the way you work
        with Zoho Workplace

          Zoho DataPrep Personalized Demo

          If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

          Zoho CRM Training

            Create, share, and deliver

            beautiful slides from anywhere.

            Get Started Now


              Zoho Sign now offers specialized one-on-one training for both administrators and developers.

              BOOK A SESSION






                          Quick Links Workflow Automation Data Collection
                          Web Forms Enterprise Begin Data Collection
                          Interactive Forms Workplace Data Collection App
                          Offline Forms Customer Service Accessible Forms
                          Digital Forms Marketing Forms for Small Business
                          HTML Forms Education Forms for Enterprise
                          Contact Forms E-commerce Forms for any business
                          Lead Generation Forms Healthcare Forms for Startups
                          Wordpress Forms Customer onboarding Order Forms for Small Business
                          No Code Forms Construction RSVP tool for holidays
                          Free Forms Travel
                          Prefill Forms Non-Profit

                          Intake Forms Legal

                          Form Designer HR

                          Card Forms Food
                          Assign Forms Photography

                          Translate Forms Real Estate
                          Electronic Forms

                          Notification Emails for Forms Alternatives
                          Holiday Forms Google Forms alternative 
                          Form to PDF Jotform alternative





                                            You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                                Manage your brands on social media

                                                  Zoho Desk Resources

                                                  • Desk Community Learning Series


                                                  • Digest


                                                  • Functions


                                                  • Meetups


                                                  • Kbase


                                                  • Resources


                                                  • Glossary


                                                  • Desk Marketplace


                                                  • MVP Corner


                                                  • Word of the Day


                                                    Zoho Marketing Automation

                                                      Zoho Sheet Resources

                                                       

                                                          Zoho Forms Resources


                                                            Secure your business
                                                            communication with Zoho Mail


                                                            Mail on the move with
                                                            Zoho Mail mobile application

                                                              Stay on top of your schedule
                                                              at all times


                                                              Carry your calendar with you
                                                              Anytime, anywhere




                                                                    Zoho Sign Resources

                                                                      Sign, Paperless!

                                                                      Sign and send business documents on the go!

                                                                      Get Started Now




                                                                              Zoho TeamInbox Resources



                                                                                      Zoho DataPrep Resources



                                                                                        Zoho DataPrep Demo

                                                                                        Get a personalized demo or POC

                                                                                        REGISTER NOW


                                                                                          Design. Discuss. Deliver.

                                                                                          Create visually engaging stories with Zoho Show.

                                                                                          Get Started Now









                                                                                                              • Related Articles

                                                                                                              • Field Rules

                                                                                                                Overview Using the Field Rules, you can choose to show or hide certain form fields to your respondents or set certain fields as mandatory to fill in based on their previous responses on the form. This way, you can let your respondents see only the ...
                                                                                                              • Field Properties

                                                                                                                Table of Contents Overview Dynamic Field Labels Rename Uploaded Files Assign Values to Choices Group Choices Overview You can set the properties to customize each field added to your form. To do so, click the field on your form builder. Under ...
                                                                                                              • Terms and Conditions Field

                                                                                                                Whenever you collect users' data via forms on your websites, blogs, or e-commercials, it is recommended that you have your user's consent before you share their data to avoid any legal disputes, privacy concerns, or security risks. To allow users to ...
                                                                                                              • Date Field

                                                                                                                With the Date field in Zoho Forms, you can customize calendars to set the range of dates that you want to allow your respondents to choose from. You can set the starting day of all the weeks across the calendar, allow respondents to pick dates that ...
                                                                                                              • Response Format for Content Type

                                                                                                                application/json: When you choose this content type, you will receive your response format as shown below. {     "Name": "Richard Johnson",     "Email": "richardjohnson@zylker.com",     "Phone": "xxxxxxxxxx",     "Dependent_details": [         {     ...
                                                                                                                Wherever you are is as good as
                                                                                                                your workplace

                                                                                                                  Resources

                                                                                                                  Videos

                                                                                                                  Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                                  eBooks

                                                                                                                  Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                                  Webinars

                                                                                                                  Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                                  CRM Tips

                                                                                                                  Make the most of Zoho CRM with these useful tips.



                                                                                                                    Zoho Show Resources