Time Logs automation in Zoho Projects simplifies project management by automating routine processes associated to time logs.

Use Case

Professional Services: A consulting firm uses Zoho Projects to track billable hours. When a time log is submitted, a workflow rule automatically notifies the project manager and updates the approval status. Once approved, a custom function updates the linked billing records.

Workflow Rules

Workflow rules for time logs are associated with time log layouts. They automatically trigger actions when specific conditions are met, such as when a time log is created, updated, or trashed. Rules can be associated with email alerts, webhooks, WhatsApp notifications, and custom functions.

Email Templates

Email templates are pre-defined email formats used for time log–related updates. Placeholders let you dynamically insert time log, task, and project information into each notification.

Email Alerts

Email alerts are notifications sent automatically to one or more users when a specific time log action is completed. Alerts can be associated with a workflow rule to notify users whenever the rule is triggered.

Webhooks

Webhooks are HTTP notifications sent from Zoho Projects to any third-party application when a time log event occurs. They allow users to automate updates across external tools by associating them with workflow rules.

WhatsApp Notifications

WhatsApp notifications let you send real-time time log updates to customers and team members via WhatsApp Business. Using approved message templates, notifications are triggered automatically through workflow rules.

Custom Functions

Custom functions are pieces of Deluge code that can be called from workflow rules to perform complex automation such as updating linked billing records, sending Cliq messages, or integrating with third-party apps.