Recycle Bin | Online help | Zoho Projects

Recycle Bin

When any module, such as project, phase, task lists, tasks, issues, and project templates, are trashed in Zoho Projects, they are moved to the Recycle Bin. This allows users to review and recover items if needed before they are permanently deleted.
You can restore these records from the Recycle Bin within 30 days. After that, they will be automatically and permanently deleted from your portal.
Notes
Recycle Bin tab in Projects page has been moved to Data Administration under Settings.
Notes
  1. Portal Owner and Administrators can delete and restore any record, including those trashed by other users.
  2. Non-admin users can restore only the records they have trashed by default. If their profile includes the Restore - All and Delete Records permissions, they can also manage records trashed by other users.
  3. Profiles with Restore - Related permission can restore only the records they have trashed.
  4. Time logs associated with trashed items (tasks, issues) or general logs are not counted towards the log hour limit.

Restore Records

Restore records to their original destination from the Recycle Bin.
  1. Click  in the top-right corner.
  2. Navigate to Data Administration and click Recycle Bin.
  3. Select the records you want to restore.
  4. Use filters to find specific records based on criteria.
  5. Click Restore.
Notes
  1. You can restore up to 100 records at a time.
  2. When you restore a child module, its parent modules will also be restored except for the project module.
  3. For example, when you restore a task, the associated task list and phase will be restored automatically.
  4. However, if the project itself is deleted, none of the modules within it (like tasks, issues, etc.) can be restored until the project is restored first.

Delete Records

Delete records from the Recycle Bin permanently.
  1. Click  in the top-right corner.
  2. Navigate to Data Administration and click Recycle Bin.
  3. Select the records you want to delete.
  4. Use filters to find specific records based on criteria.
  5. Click Delete and confirm the action. 
Notes
You can delete up to 100 records at a time.

Empty Recycle Bin

Delete all records from the Recycle Bin permanently in one go.
  1. Click  in the top-right corner.
  2. Navigate to Data Administration and click Recycle Bin.
  3. Click Empty Recycle Bin.
  4. Confirm the action and click Delete.

Notes
  Emptying the Recycle Bin may take some time if there are large number of records.
  1. NotesNotesWhen tasks or issues are associated with Zoho Sprints or Zoho Desk:
    1. If a task or issue is trashed in Zoho Projects, it remains active in Zoho Desk and Zoho Sprints. Updates made to tasks or issues in Zoho Desk or Zoho Sprints will reflect only after it is restored in Zoho Projects.
  2. When the task is associated with Zoho CRM:
    1. Trashed tasks in Zoho Projects will be moved to the Recycle Bin and in Zoho CRM's Recycle Bin.
  3. When the task is associated with Zoho Cliq:
    1. Trash, restore, and delete actions will be notified in the linked thread. The thread will be closed if the task is permanently deleted.
  4. When the tasks or issues with time logs are associated with Zoho Books:
    1. Time logs will be removed from Zoho Books when a task is trashed and re-added when the task is restored.


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