Approve Timesheets | Online Help | Zoho Projects

Approve Timesheets

If timesheet approval setting is enabled you can approve timesheets before they are billed.

Feature Availability: Express, Premium, and Enterprise plans.

Approve Timesheets

  1. Navigate to a project from Recent Projects tab or the projects list view.
  2. Click Timesheet in the top band to view the entries in the list view.
  3. Navigate to the record and then scroll to the Approval Status column. When a time log is submitted, the default status is Pending. Click on the field.
  4. Select Approved or Rejected and provide a reason for rejection.

  5. Timesheets can be approved in bulk too. Select one or more records and click Approval Status in the bulk update options. Select the required status.

  • Approved time logs can be deleted but not edited.
  • To edit an approved time log the status should be changed to Pending or Rejected.
  • In List view, the timesheet entries can be filtered based on their approval status for billing. Also, while generating the invoice, only the approved timesheet entries are billed.
  • When Time Log Restriction is enabled, you cannot update the status of the time logs that exceed the log hour limits using bulk update.

  View Notes For Log Entry

  1. Navigate to the timesheet entry and click on it to view Timesheet details page.
  2. Notes section displays the notes related to the timesheet.
  3. Make changes to the note and press Enter or Return key.

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                                                        • Who can approve the timesheet entered by the users in a project?

                                                          Only the Portal Owner, Portal Admin and Managers can approve the timesheet entered by the users in a project.
                                                        • Is it possible to configure the default approval status for timesheets?

                                                          Yes, you can set the default timesheet status to Billable or Non Billable. Click Setup > Portal Settings > Company Profile, and then click Configuration, to access your portal configuration. Learn more.



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