Tips and tricks #54: Narrate concepts using media files in a slide to connect with the audience instantly

Tips and tricks #54: Narrate concepts using media files in a slide to connect with the audience instantly

Hi All! 



With audio-visual aids in a presentation, you can support the content in your slides while helping the audience grasp your idea more effectively. These elements also improve the visual appeal of your presentation and make it look more interesting. For example, you can use a relevant image in the background to help them understand the theme of your presentation quickly.
 
Media clips are useful when you're creating slide decks to help the end-users learn concepts on their own. For example, in an educational presentation about geographical locations and regions, you can use pictures of relevant maps so that the students can easily visualize the context. This will make them actively participate in discussions, broadening their knowledge in the subject.       
 
When media files are used judiciously in a presentation, they can help prospective clients quickly respond to your business propositions. The audio, images, and videos in it will keep them focused throughout the session. Let's look at a few different ways Show lets you include media in your work.     

Zoho Show supports a wide range of media files to help you get innovative with your content creation process. These options are available under the Media tab in the top bar.   

Add important images with Show's Library option   

Show's Library can be found under Image and lets you add pictures from your computer into a presentation.
To do this,   
  1. Click Upload under Library and choose the desired image to add to this section, which has a storage capacity of 10 MB.
  2. Click the Plus symbol (+) on the visual, and the image will appear on the slide.      
Note: You can also insert an image from your system directly into a slide using the Add Image button in Library. The picture will also appear in this section.   
 
In Library, you can search and sort images using the Search field and Filter icon, respectively. You can further include images in this section from your WorkDrive Team Folder using the Pick from WorkDrive option.    


 

Include images from the web with Show's URL option  

Use the URL option under Image when you want to include online a picture in your presentation quickly without downloading and then uploading it into the application.          
 
To add an image from the Internet into your slide deck: 
  1. Open the picture in a new tab.
  2. Copy its link.
  3. Paste it in the text field under URL. You can preview it in this section.
  4. Click the Plus icon (+) on the visual, and it will appear on the slide.
 
Note: When you install Unsplash and Giphy add-ons, they will appear under Image in Media. You can use the Unsplash add-on when you want to insert high-resolution, royalty-free images taken by world-class photographers in your slide. Likewise, you can add gifs or stickers from Giphy when you want to convey concepts in a fun-filled and interesting manner.   
 

Cover more information in a short time with Show's Video option 

At times, you may want to include videos in a presentation from your system's local storage that perhaps explain a workflow or demonstrate a process. In such cases, you can use the Video option. To do this,   
  1. Click Video under Media.
  2. Click Add Video to upload the required file. You can also drag-drop a clip in this section, and it will appear on the slide.    


Using video clips in a slide deck can help you convey details that are otherwise challenging to communicate in any other manner. For instance, you can insert a video on unboxing and assembling your product in a slide to reveal a few tips and tricks. This way, you can also break up the monotony in a presentation and give your voice a rest since the audience will be engaged watching the clip for a while.

Note: You can upload a video clip with a maximum size of 500 MB on a slide in multiple file formats, including mp4, mov, m4v, avi, wmv, mpg, and mpeg.        
 

Insert an audio clip using Show's Audio option   

You can use the Audio option when you want to include an audio clip from your system's local storage in a slide deck. To do this,
  1. Click Audio under Media.
  2. Click Add Audio to upload the required file. You can also drag-drop a clip in this section, and it will appear on the slide.  


Using an audio snippet in a slide deck can help the audience stay interested in your subject. For example, you can start off with a welcoming, peppy tune to grab their attention and trigger enthusiasm in them. You can also include a relevant pre-recorded audio clip wherever there is a pause in your speech so that the excitement is maintained throughout the session.     

Note: You can upload an audio file with a maximum size of 100 MB on a slide in mp3, wav, and m4a formats.
  

Place video from other sites using Show's Embed Code option 

Additionally, Show lets you insert videos in a presentation from several external sites using the Embed Code option under Media. To do this, 
  1. Open the required video in a new tab.
  2. Copy its embed code.
  3. Paste it in the text area provided under Embed Code. You can now see a preview of the clip in this section.
  4. Click the Plus symbol in the video and it will appear on the slide.

  
We hope you find this post useful! We'll be back with more interesting tips for Show soon.

In the meantime, you can connect with us on Facebook, Instagram, and Twitter to learn more about how
Show can help improve your business communications.

You may also write to us at support@zohoshow.com or comment below. 
 
 
Happy presenting!
—the Show team     

    • Sticky Posts

    • Tips and Tricks #08: Lock and unlock objects in Zoho Show

      Hello everyone, Here is a tip about just one of the many interesting tools in Zoho Show.  Let's say the marketing and design teams are working together on a product launch. With multiple people working on this shared presentation, and rushing to get it

    • Tip and Tricks #01: Take your text for a spin

      Hello folks, Zoho Show's all-new, clear, contextual interface was a great update to an already great product, so we thought you might appreciate some help putting it to good use.  Following this release, the Zoho Show Community is happy to launch  Tips

    • Tips and Tricks #06: Animate text at the paragraph level on Zoho Show.

      Hi guys!   We're back with another Show tip! Before we jump into it, let's read through a quick scenario first.    Say you have a slide with a list of bullets and paragraph levels to present to your audience. The second it's on the screen, your audience

    • Tips and Tricks #05: Add pictures as comments within a slide.

      Hello everyone,   We're back with a new Show tip.  In today's post, we'll look at a more interesting way to comment and collaborate on a slide in Zoho Show. ​ No matter where your colleagues are in the world, using comments to share opinions or give feedback is

    • Tips and Tricks #07: Crop a Picture to Fit a Shape

      Hello everyone, Whether you're designing an adventurous photo collage, your company's brochure, or simply a team introduction for new hires, images always play a crucial role in making your presentation look interesting and interactive.    To help spruce

      • Recent Topics

      • Kaizen #126 - Circuits in Zoho CRM - Part 1

        Hello everyone! Welcome back to another week of Kaizen! Today, we will discuss an exciting topic—Circuits in Zoho CRM. For starters, we will discuss what Circuits are, how beneficial they are for businesses, different views of a Circuit, and the different

      • 'Statement of Accounts does not exist' error received, when creating PO using api in Zoho Inventory

        Here is request json -- JSONString = { "date": "2019-09-24", "purchaseorder_number": "PO-6-1", "delivery_date": null, "delivery_org_address_id": 36221200000056XXX, "vendor_id": 362212000000564XXX, "attention": "Testing", "line_items": [{ "unit": "Pieces", "account_id": 36221200000003XXX, "quantity": 1, "item_id": 362212000000049XXX, "tax_type": "", "tax_name": "", "name": "One HD", "purchase_rate": 85, "tax_percentage": 0, "item_total": 85.00, "tax_id": "", "warehouse_id": 362212000000564XXX }] }

      • Multiple clients in one project

        Hi team, What is the possibility to have more than one client to be linked for one project in the Zoho Books? Our business model is to have a project, and this project have expenses/bills, as well, we issue invoices for this same project to several customers.

      • Support Bots and Automations in External Channels

        Hello Zoho Cliq Team, How are you? We actively use Zoho Cliq for collaboration, including with our external developers. For this purpose, external channels are a key tool since they work seamlessly within the same interface as all of our other channels

      • Workdrive on Android - Gallery Photo Backups

        Hello, Is there any way of backing up the photos on my android phone directly to a specific folder on Workdrive? Assuming i have the workdrive app installed on the phone in question. Emma

      • Rendering PDF to view on page

        My company upload lots of PDF files onto Zoho. But every time we open it, it downloads the file instead of viewing it on the web page. Does Zoho allow uploaded PDF files to be rendered to view on web page yet? I've been trying to use <embed> or <object> but it cannot be loaded.  (similar thread: https://help.zoho.com/portal/community/topic/how-to-open-a-pdf-file-of-a-view-in-preview-mode)

      • Dynamically Fetching Lookup Field Display Value

        I have an audit trail form, Audit_Changes, that tracks old vs new values across different forms. For lookup fields, the old/new value is the ID, but I also need the display value. What's a best practice for dynamically fetching the display value of the

      • Ability to Create New Items When Zoho Trident is Minimized via tray or taskbar icon

        Allow users to create new items (emails, calendar events, tasks, etc.) directly from the system tray icon or by right clicking the task bar icon, even when the window is minimized or not actively running in the foreground. This enables quick access to

      • I can not see Undeliverable emails from my Mass Email Leads activity in CRM

        I am sending email templates and I can not see the Undeliverables? I only receive the "Out of Office" replies and any manual replies from the lead. Can you please let me know where the Undeliverable emails are sent so I can use the information to clean up the database?

      • Select Zoho Contacts as Meeting Participants in Zoho Cliq

        Hello Zoho Cliq Team, We hope you're doing well. We would like to request an enhancement to the meeting scheduling functionality in Zoho Cliq. Current Limitation: When scheduling a meeting in Zoho Cliq, participants can only be selected from: Organization

      • Ability to Select External Users from Participants List When Scheduling Meetings

        Hello Zoho Cliq Team, We hope you're doing well. We would like to request an enhancement to the meeting scheduling experience in Zoho Cliq. Current Limitation when scheduling a meeting in Zoho Cliq: External users can be selected from the list only under

      • Kaizen #212 - Map Dependency Fields in Zoho CRM using APIs

        Hi Everyone!! Welcome back to another week of Kaizen series! Over the past few weeks, we have been addressing your questions and feedback shared through our Kaizen 200th feedback form. Thank you for your continued engagement and thoughtful queries. We

      • Outdated state in mexico

        Hello Zoho team, the drop down to add the state for customers, when they introduce their state in mexico has a city named “Distrito Federal” that name changed many years ago to “ciudad de mexico”. could you please update this so my clients can find the

      • Is anyone using Zoho Flow with airtable?

        I need to build a flow that collects data from airtable and uses some of that data to create folders and files in google drive. I have fully function version of this in zapier and want to migrate to zoho. I am trying to perform a very basic fetch from

      • AI in Zoho Workplace: A Sneak Peek into What’s Coming!

        Hello everyone, We’re super excited to share something we’ve been working on and we want you to be part of it! You may have seen our announcement blog post introducing a major evolution in how AI works within Zoho Workplace. Want to be among the first

      • Display Client Name in Zoho Creator Client Portal Dashboard

        Hello Zoho Creator Team, We hope you are doing well. Zoho Creator recently introduced the option to set a client’s display name in the Client Portal settings, which is very helpful for providing a personalized portal experience. However, there is currently

      • Meet Canvas' Grid component: Your easiest way to build responsive record templates

        Visual design can be exciting—until you're knee-deep in the details. Whether it's aligning text boxes to prevent overlaps, fixing negative space, or simply making sure the right data stands out, just ironing out inconsistencies takes a lot of moving parts.

      • Best way to share/download presentation files in Zoho without losing formatting?

        Hello Zoho Community, I often work with PPT/PDF files in Zoho Docs and share them with colleagues. While PDFs usually give a direct download option, I’ve noticed that PPT/PPTX files sometimes only open in the viewer without a clear download link. Is there

      • Workflow Failure - Notifications

        Good afternoon, I have just experienced an error whereby a Workflow failed, for a reason currently unknown. The problem is that one of my users had to flag this manually (thankfully he's very thorough) and this otherwise would have flown under the radar.

      • Introducing Bin Locations In Zoho Inventory

        Hello users, We are excited to let you know that your wait for the Bin Locations feature has now come to an end! Yes, you heard us right! We are here to introduce the much-awaited Bin Locations now in Zoho Inventory. But before we dive into the feature

      • Error "Invalid client task found corresponding properties" only when triggered from workflow ?

        Hi All, I am facing an error message I never encountered previously: Error in executing On Add - On Load script Error in executing thisapp.get_all_projects_api_call function. Line:(2) Error in executing thisapp.getAccessTokenFromRefreshToken function.

      • How to interpret Campaign report statistics - definitions/explanation

        I am trying to make sure I understand the Campaign report correctly Do you have a list of definitions for: Delivered - it has reached the recipient's inbox Campaign reach - is this the number that have opened the campaign email? Unique Opens Clicks/Open

      • Feature request - pin or flag note

        Hi, It would be great if you could either pin or flag one or more notes so that they remain visible when there are a bunch of notes and some get hidden in the list. Sometimes you are looking for a particular name that gets lost in a bunch of less important

      • Schedule a Call by Date and Time when a specific lead status is selected

        Hi Wanting to create a workflow where a call can be scheduled by date & time when a specific lead status is selected. Can only currently set the date by Due Date - Trigger Date - Plus 'x' day(s) Thanks

      • Zoho CRM's Copy Customization functionality now works across DCs, for customized accounts, and more

        Availability This feature is available in Standard, Professional, Enterprise, and Ultimate editions. These changes have been rolled out to all users in all DCs. For more information, please refer to these help documents: Overview | Instructions Hello

      • How can I bold text on Zoho Forms submit buttons?

        In the old theme builder, I could bold the text on a form's submit button. With the new theme builder, I can only change the text of the header or fields in the form, and not the button itself.

      • Hiding Pre-defined Views

        You can enhance Zoho with custom views - but you cannot hide the pre-defined views. Most users focus on 4 or 5 views. Right now for EVERY user EVERY time they want to move to one of their 4 or 5 views - they have to scroll down past a long list of pre-defined views - we don't use ANY of the pre-defined views. Adding the feature to allow a predefined view to be hidden completely or only visible to certain users would be a big improvement in usability for Zoho CRM. This feature is already available

      • Rich-text fields in Zoho CRM

        Hello everyone, We're thrilled to announce an important enhancement that will significantly enhance the readability and formatting capabilities of your information: rich text options for multi-line fields. With this update, you can now enjoy a more versatile

      • [Integration Edition] Deluge Learning Series – Third-Party Integrations with Deluge | October 2025

        We’re excited to continue this three-month edition of the Deluge Learning Series: Session 1 – Integrating Zoho Apps with Deluge Using Built-In Integration Tasks Session 2 – Integrating Zoho Apps with Deluge Using invokeURL and invokeAPI Session 3 – Third-Party

      • Feature Request: Tag, Search, and Report on Individual Private Comments

        Zoho Desk Team, First, I want to say that we are extensive users of Zoho Desk and it is a core part of our support operations. We rely heavily on the private comments feature for internal communication, knowledge sharing, and maintaining a clear history

      • Zoho CRM Community Digest - August 2025 | Part 2

        Hello Everyone! Here's a quick round-up of handy tips, clever workarounds, and product updates from late August. Product Updates: Meeting Enhancements in Zoho CRM! Track whether a meeting is online, in-office, or at the client’s location using the new

      • Assistance Needed: Ticket Status Not Updating and Sorting by Last Customer Reply in Zoho Desk

        Hello, I’m facing two issues in Zoho Desk that I’d like your guidance on: Ticket Status Not Updating: When a customer replies to a ticket, the status does not change to Reopened. Instead, it remains in Waiting on Customer, even after the customer’s response

      • Round robin

        Hi, I'm trying to set up a round robin to automatically distribute tickets between agents in my team but only those tickets that are not otherwise distributed by other workflows or direct assignments. Is that possible and if so which criteria should I

      • Time Entry Notifications

        Hi All - I have support staff who place notes of their work in the time entry section of Zoho Desk. Is there a specific workflow or setting I need to enable to have the ticket holder updated via email when an entry is saved?

      • Change text in help desk

        Hi, Please let me know how can i change the this text, see screenshot.

      • Customer happiness customisation

        Hi, I was wondering if it's possible to somehow customise to whom and when customer happiness request is sent? Can you enable it only for selected tickets for example based on workflow or any other criteria (customer name, tag or anything else)? Also

      • No Zoho Support Response in Months

        I want to say that I love Zoho FSM, Books, and CRM, but the support is scary bad. About 2-3 months ago, I emailed Zoho FSM support with two specific issues I needed help with, and I have still not received one single response. I also submitted a support

      • Has anyone built a custom AI support agent inside Zoho (SalesIQ/Zobot)?

        Hi all, I’ve been experimenting with building my own AI support assistant and wanted to see if anyone here has tackled something similar within Zoho. Right now, I’ve set up a Retrieval-Augmented Generation (RAG) pipeline outside of Zoho using FAISS. It

      • Null

        If a result is null how do I make it so that a custom error pops up instead of the default error? Can someone write an example as if I were using the script builder?

      • Format a "return" message

        Good day, Is there a way to format the message of the "return" function in CRM deluge script?

      • Next Page