Tips and tricks #54: Narrate concepts using media files in a slide to connect with the audience instantly

Tips and tricks #54: Narrate concepts using media files in a slide to connect with the audience instantly

Hi All! 



With audio-visual aids in a presentation, you can support the content in your slides while helping the audience grasp your idea more effectively. These elements also improve the visual appeal of your presentation and make it look more interesting. For example, you can use a relevant image in the background to help them understand the theme of your presentation quickly.
 
Media clips are useful when you're creating slide decks to help the end-users learn concepts on their own. For example, in an educational presentation about geographical locations and regions, you can use pictures of relevant maps so that the students can easily visualize the context. This will make them actively participate in discussions, broadening their knowledge in the subject.       
 
When media files are used judiciously in a presentation, they can help prospective clients quickly respond to your business propositions. The audio, images, and videos in it will keep them focused throughout the session. Let's look at a few different ways Show lets you include media in your work.     

Zoho Show supports a wide range of media files to help you get innovative with your content creation process. These options are available under the Media tab in the top bar.   

Add important images with Show's Library option   

Show's Library can be found under Image and lets you add pictures from your computer into a presentation.
To do this,   
  1. Click Upload under Library and choose the desired image to add to this section, which has a storage capacity of 10 MB.
  2. Click the Plus symbol (+) on the visual, and the image will appear on the slide.      
Note: You can also insert an image from your system directly into a slide using the Add Image button in Library. The picture will also appear in this section.   
 
In Library, you can search and sort images using the Search field and Filter icon, respectively. You can further include images in this section from your WorkDrive Team Folder using the Pick from WorkDrive option.    


 

Include images from the web with Show's URL option  

Use the URL option under Image when you want to include online a picture in your presentation quickly without downloading and then uploading it into the application.          
 
To add an image from the Internet into your slide deck: 
  1. Open the picture in a new tab.
  2. Copy its link.
  3. Paste it in the text field under URL. You can preview it in this section.
  4. Click the Plus icon (+) on the visual, and it will appear on the slide.
 
Note: When you install Unsplash and Giphy add-ons, they will appear under Image in Media. You can use the Unsplash add-on when you want to insert high-resolution, royalty-free images taken by world-class photographers in your slide. Likewise, you can add gifs or stickers from Giphy when you want to convey concepts in a fun-filled and interesting manner.   
 

Cover more information in a short time with Show's Video option 

At times, you may want to include videos in a presentation from your system's local storage that perhaps explain a workflow or demonstrate a process. In such cases, you can use the Video option. To do this,   
  1. Click Video under Media.
  2. Click Add Video to upload the required file. You can also drag-drop a clip in this section, and it will appear on the slide.    


Using video clips in a slide deck can help you convey details that are otherwise challenging to communicate in any other manner. For instance, you can insert a video on unboxing and assembling your product in a slide to reveal a few tips and tricks. This way, you can also break up the monotony in a presentation and give your voice a rest since the audience will be engaged watching the clip for a while.

Note: You can upload a video clip with a maximum size of 500 MB on a slide in multiple file formats, including mp4, mov, m4v, avi, wmv, mpg, and mpeg.        
 

Insert an audio clip using Show's Audio option   

You can use the Audio option when you want to include an audio clip from your system's local storage in a slide deck. To do this,
  1. Click Audio under Media.
  2. Click Add Audio to upload the required file. You can also drag-drop a clip in this section, and it will appear on the slide.  


Using an audio snippet in a slide deck can help the audience stay interested in your subject. For example, you can start off with a welcoming, peppy tune to grab their attention and trigger enthusiasm in them. You can also include a relevant pre-recorded audio clip wherever there is a pause in your speech so that the excitement is maintained throughout the session.     

Note: You can upload an audio file with a maximum size of 100 MB on a slide in mp3, wav, and m4a formats.
  

Place video from other sites using Show's Embed Code option 

Additionally, Show lets you insert videos in a presentation from several external sites using the Embed Code option under Media. To do this, 
  1. Open the required video in a new tab.
  2. Copy its embed code.
  3. Paste it in the text area provided under Embed Code. You can now see a preview of the clip in this section.
  4. Click the Plus symbol in the video and it will appear on the slide.

  
We hope you find this post useful! We'll be back with more interesting tips for Show soon.

In the meantime, you can connect with us on Facebook, Instagram, and Twitter to learn more about how
Show can help improve your business communications.

You may also write to us at support@zohoshow.com or comment below. 
 
 
Happy presenting!
—the Show team     

    • Sticky Posts

    • Tips and Tricks #08: Lock and unlock objects in Zoho Show

      Hello everyone, Here is a tip about just one of the many interesting tools in Zoho Show.  Let's say the marketing and design teams are working together on a product launch. With multiple people working on this shared presentation, and rushing to get it

    • Tip and Tricks #01: Take your text for a spin

      Hello folks, Zoho Show's all-new, clear, contextual interface was a great update to an already great product, so we thought you might appreciate some help putting it to good use.  Following this release, the Zoho Show Community is happy to launch  Tips

    • Tips and Tricks #06: Animate text at the paragraph level on Zoho Show.

      Hi guys!   We're back with another Show tip! Before we jump into it, let's read through a quick scenario first.    Say you have a slide with a list of bullets and paragraph levels to present to your audience. The second it's on the screen, your audience

    • Tips and Tricks #05: Add pictures as comments within a slide.

      Hello everyone,   We're back with a new Show tip.  In today's post, we'll look at a more interesting way to comment and collaborate on a slide in Zoho Show. ​ No matter where your colleagues are in the world, using comments to share opinions or give feedback is

    • Tips and Tricks #07: Crop a Picture to Fit a Shape

      Hello everyone, Whether you're designing an adventurous photo collage, your company's brochure, or simply a team introduction for new hires, images always play a crucial role in making your presentation look interesting and interactive.    To help spruce

      • Recent Topics

      • Custom Fields

        There is no way to add a custom field in the "Timesheet" module. Honestly, the ability to add a custom field should be available in every module.

      • Remove the “One Migration Per User” Limitation in Zoho WorkDrive

        Hi Zoho WorkDrive Team, Hope you are doing well. We would like to raise a critical feature request regarding the Google Drive → Zoho WorkDrive migration process. Current Limitation: Zoho WorkDrive currently enforces a hard limitation: A Zoho WorkDrive

      • Consultant-Only Booking Page

        Zoho Bookings does not allow for Meeting Type OR Workspace-Wide booking pages to be turned off. This is detrimental to organizations that have territory-based or assigned accounts, because if prospects can go to these booking pages and either select the

      • All new Address Field in Zoho CRM: maintain structured and accurate address inputs

        The address field will be available exclusively for IN DC users. We'll keep you updated on the DC-specific rollout soon. It's currently available for all new sign-ups and for existing Zoho CRM orgs which are in the Professional edition. Latest update

      • Call result pop up on call when call ends

        I’d like to be able to create a pop up that appears after a call has finished that allows me to select the Call Result. I'm using RingCentral. I have seen from a previous, now locked, thread on Zoho Cares that this capability has been implemented, but

      • Custom Sorting based on other columns in table

        I need the ability to apply custom sorting to a text-based dimension in the X axis where the sorting is based on another column in the table. For example, I have a chart report where the X axis is a text label. I would like to be able to sort those text

      • Feature Request: Enable Custom PDF Layout Editor for All Modules (Including Package Slips)

        Hello Zoho Community and Product Team, I am writing to share a suggestion that would significantly enhance the customization capabilities within Zoho Books. We all appreciate the power of the Custom PDF Layouts (the "New" template engine) that allows

      • Is there a way to invoke deluge function from within a widget?

        Hi! I have custom functions in deluge and I was wondering whether there is any way to call this function through a widget? Something like on click of a button inside a widget, run the deluge custom function. Would this be possible?

      • Can a default task Priority be set?

        The "Priority" field in the Task layout does not allow a default to be set. Is there another way of doing it? Because the current default is "None" and the Zoho Kanban board design has selected this field as critical information to surface by including

      • Adding a threshold to a line chart based on date range

        I have a line chart that is tracking a percentage over time. It also has a filter for 50 different clients. I would like to create a threshold that is based on a portion of the date range. As I understand it, this would be done by adding a column to the

      • Resize Signature field dynamically

        On the tablet, it is perfect. But on smaller mobile devices and PCs, both web and application, it is too small for people to sign. Is there any plan to make the signature field size dynamically in the future update?

      • Super Admin Logging in as another User

        How can a Super Admin login as another user. For example, I have a sales rep that is having issues with their Accounts and I want to view their Zoho Account with out having to do a GTM and sharing screens. Moderation Update (8th Aug 2025): We are working

      • Zoho Creator Application - New User Not able to access the application

        In Zoho Creator, The newly added user not able to access the " Added Application" - User has received the Invitation Email, but while clicking "confirm Account" in the invitation Email, the following error message has appeared. "Sorry! you cannot accept

      • Deleting Salutation Field

        We have updated our lead input screen and 'Salutation' has appeared. This is not visible in the 'Edit Pgae Layout' screen so cannot be moved to 'List of Removed Fields'  Salutation is visible in the list in 'Customization - Fields' however I can only 'Edit' or 'Replace' I cannot delete and I do not need this field on my lead input screen.  Please can you advise how to get rid of this.  Screen shots can be provided if needed.  Thank you Tasha

      • Auto-Generate & Update Asset Serial Numbers using a custom function (Assets Module)

        Hello Team, I’ve been working on a script to automate one of our processes in Zoho FSM, and the core functionality has been successfully implemented. However, I’m encountering an issue related to serial number allocation, which is not working as expected.

      • Partner with HDFC And Sbi Bank.

        Hdfc and sbi both are very popular bank if zoho books become partner with this banks then many of the zoho books users will benefit premium features of partnered banks.

      • Zoho Mail iOS app update: Access Delegated Mailbox.

        Hello everyone! You can now access the delegated mailbox from within the iOS version of the Zoho Mail app. To access the delegated mailbox: Open the Zoho Mail app. Go on to the 'Email' module. Tap the profile picture. Choose the delegated mailbox Please

      • How to convert Lead's country field from Text to Pick List

        Hi, I would like to change the default country field in ZCRM from text to pick list. It looks like not I can't delete default country field and recreate it as pick list nor can i create an new custom field country because such a label belong to default field. So what do I have to do? Any ideas? L

      • How create a draft via workflow?

        I wish to create a workflow rule for specific emails that creates a draft response - not an automatic email reply, but just a draft with a set response ready to be verified by an agent who can then manually select recipients. Alternatively, the workflow

      • New feature: Invite additional guests for your bookings

        Hello everyone, Greetings from Zoho Bookings! We are happy to announce the much-awaited feature Guest Invite, which enhances your booking experience like never before. This feature allows additional participants to be invited for the bookings to make

      • Improved Contact Sync flow in Google Integration with Zoho CRM

        Hello Everyone, Your contact sync in Google integration just got revamped! We have redesigned the sync process to give users more control over what data flows into Google and ensure that this data flows effortlessly between Zoho CRM and Google. With this

      • Image field in custom module

        Hi guy, Is there any hope of adding a custom image field in the custom module? We created a custom module to keep track of assets, and it would be helpful if we could attach an image to the record. Thanks Rudy

      • Cannot reorder fields in Page Layout in Expenses and Purchase Requests

        It is very inconvenient that the custom fields in Page Layout cannot be re-ordered. The only way is to remove the fields and re-create them; however, it is impractical. This would affect the reports and dashboards we are having. Not able to re-order the

      • الخصم على مستوى فاتورة المبيعات

        السلام عليكم ورحمة الله وبركاته مطلوب في إنشاء خصم على مستوى فاتورة المبيعات وليس على مستوى البند أريد معرفة الطريقة؟

      • VAT and Taxes option not available

        Dear ZOHO Team , The VAT and Taxes options in my ZOHO books account not available,I tried to find how to enable or check the way to use this option but unfortunately couldn't find it anywhere ,I'm in UAE ,kindly let me know what to do to solve this issue

      • Default Tagging on API-generated Transactions

        If one assigns tags to an Item or Customer, those tags get auto-populated in each line item of an Invoice or Sales Order when one creates those documents. However, if one creates the Sales Order or Invoice via the API (either directly coding or using

      • Direct Feed (Bank)

        Is Direct feed integration for AlRajhi and ADCB bank supported by Zoho Books in GCC/Saudi

      • Sales Order, Invoice and Payment numbers

        Hi zoho friends, it is me again, the slow learner. I'm wondering if there is a way to have it so the Sales order, invoice and payment numbers are all the same? It would be easier for me if they were the same number so there is not so many reference numbers

      • MS Teams for daily call operations

        Hello all, Our most anticipated and crucial update is finally here! Organizations using Microsoft Teams phone system can now integrate it effectively with Zoho CRM for tasks like dialling numbers and logging calls. We are enhancing our MS Teams functionality

      • Customer Satisfaction (CSAT) Report

        From data to decisions: A deep dive into ticketing system reports The customer satisfaction (CSAT) report helps teams understand how customers feel about their support experience, identify service gaps, and continuously improve the help desk. It turns

      • Timeline Tracking Support for records updates via module import and bulk write api

        Note: This update is currently available in Early Access and will soon be rolled out across all data centers (DCs) and for all editions of Zoho CRM. The update will be available to all users within your organization, regardless of their profiles or roles.

      • Shifts in Zoho People vs Zoho Shifts?

        Hello Zoho People Team, We hope you are doing well. We are evaluating the Shifts functionality within Zoho People and comparing it to the standalone Zoho Shifts product. We’ve encountered comments and discussions suggesting that the Shifts feature inside

      • Disable fields in During action in Blueprint?

        Hi there. I've tried field disable (setReadOnly(true)) using client script and the event is onMandatoryFormLoad on detail page, assuming it'll work on blueprint fields, but it bears no result. Is this the expected behaviour? That we can't do this yet?

      • Develop and publish a Zoho Recruit extension on the marketplace

        Hi, I'd like to develop a new extension for Zoho Recruit. I've started to use Zoho Developers creating a Zoho CRM extension. But when I try to create a new extension here https://sigma.zoho.com/workspace/testtesttestest/apps/new I d'ont see the option of Zoho Recruit (only CRM, Desk, Projects...). I do see extensions for Zoho Recruit in the marketplace. How would I go about to create one if the option is not available in sigma ? Cheers, Rémi.

      • Best Email Backup Wizard in 2026

        While searching for an email backup solution, my main hesitation was reliability. As a user, I had already seen many tools that looked promising but failed when handling large mailboxes, skipped folders, or caused authentication issues during the backup

      • Subforms and automation

        If a user updates a field how do we create an automation etc. We have a field for returned parts and i want to get an email when that field is ticked. How please as Zoho tells me no automation on subforms. The Reason- Why having waited for ever for FSM

      • Allow Managers to Create Shifts for Their Departments in Zoho People

        Hello Zoho People Product Team, Greetings and hope you are doing well. This feature request is related to Zoho People - please don't move it to zoho one! We would like to submit a feature request regarding shift management permissions in Zoho People.

      • Zoho Learn and Zoho CRM integration

        I would like to see an integration between Zoho Learn and Zoho CRM. 1. To be able to add articles in a related list in all modules 2. Zia to suggest related articles in a Deal or Case or Lead 3. Ability to read / search articles during a call / follow

      • Maintain steady traffic to your domain: How Domain Aliasing helps

        Consider this scenario: An organization has its primary domain as administrator.com. Now it wants to shorten its domain to admin.com because it's simpler and easier to remember. However, changing the domain completely can cause the following problems:

      • Why Sharing Rules do Not support relative date comparison???

        I am creating a Sharing Rule and simply want to share where "Last Day of Coverage" (Date field) is Greater than TODAY (Starting Tomorrow). However, sharing rules don't have the option to compare a date field to a relative date (like today), only to Static

      • Next Page