Tip#2- Leading you to a Sprint

Tip#2- Leading you to a Sprint



Product Backlog

After the user stories are written and finalized, they are sorted to create the Product Backlog for the project during the Backlog Grooming meeting. This is a master list of all the work items that have been identified for the project and sorted by priority. Requirements are not constant during this period.The Product Backlog is dynamic and is an ongoing process. Every user story in the Product Backlog is customer centric.

The Product Backlog includes:
  • User centric stories based on their priority. 
  • Ballpark estimate of the user stories. 


Sprint Backlog

In the sprint planning meeting the product owner and the team decide on the user stories that can be moved from the Product Backlog to the Sprint Backlog. The team then identifies the items they can complete during the upcoming sprint. The list of the tasks that will be executed by the scrum team in the upcoming sprint is called the Sprint Backlog.

The items in the Sprint Backlog are fixed after sprint planning, and the team will focus on delivering based on this plan. However, changes in the Sprint Backlog will be inevitable as the work emerges or as the scope is negotiated based on customer feedback.

The Sprint Backlog includes:
  • The list of user stories within the sprint in order of priority.
  • The tasks that are necessary to develop each user story.
  • The estimation points, to complete each task. 

Grooming the backlog

Our initial plans will be inadequate, since they are based on insufficient information about what will it take to complete the projects. So instead of investing efforts in trying to sync the project in line with our original plan we also need to spend more of our effort in responding to the changes that will inevitably arise as scrum is more adaptive than predictive.

Grooming includes:
  • New stories can be added. 
  • Existing stories can be prioritized or removed. 
  • Stories can be sliced into smaller chunks or resized. 

Start the Sprint

Once the Sprints Backlog is finalized, you need to start the sprint to really work on the work items. Learn More on how to start a sprint.

What next after you have started the Sprint?

The scrum board. Watch this space for our next tip on scrum board. 



      • Sticky Posts

      • Tip #28 - Plan less and deliver more using WIP limit in Zoho Sprints

        Hello, It's been a while since we met with a quick, interesting tip. As the saying goes, "Too much of anything is good for nothing", today the focus is on delivering your outcomes with the right amount of planning. Your plan should be practical, calculative, and achievable for driving a qualitative success.    Laura's plan   Laura has a habit of planning her project deliverables before assigning work to her team-mates. Once the plan is finalized, she schedules a general meeting with her team and
      • Tip # 3- Working on the Scrum board

        Continuing from our Tip #2 on leading to a sprint, let's see how to manage the work items on the Scrum board.  Once you start the sprint your work items are automatically displayed on the Scrum board where you will actually manage the work items. It is a snapshot of the backlog items identified for the current sprint.    The layout of the Scrum board Simply put, the scrum board is just like a physical board with sticky notes on which the work items of the active sprint are displayed.  The scrum board
      • Tip#2- Leading you to a Sprint

        Product Backlog After the user stories are written and finalized, they are sorted to create the Product Backlog for the project during the Backlog Grooming meeting. This is a master list of all the work items that have been identified for the project and sorted by priority. Requirements are not constant during this period.The Product Backlog is dynamic and is an ongoing process. Every user story in the Product Backlog is customer centric. The Product Backlog includes: User centric stories based on
      • Tip #1- Why swimlanes?

        Lanes define a clear path to reach your destination. In Agile, swimlane is one such concept that sets a simple and clear process of the work that you do.   The concept of swimlane can be related to the pool, where the swimmers gather in their respective lanes to start off. Similar to the pool, work items are grouped in different categories. Each category is referred as a lane and is displayed in horizontal format. Swimlanes are effective in categorizing the work items with respective to specific

        • Recent Topics

        • 🚀 WorkDrive 5.0: Evolving from a file sharing app to an intelligent content management platform: Phase 2

          Hello everyone, WorkDrive's primary focus has always been to provide an intelligent and secure content management platform, simplify collaboration, and be the central repository of files for all Zoho apps. In our previous announcement, we unveiled the
        • Creating and managing a Team Folder using WorkDrive TrueSync

          Hello everyone, Are you tired of constantly switching between your Desktop TrueSync app and the WorkDrive web app to create and manage Team Folders? We’ve made things easier for you. You can now create and manage Team Folders directly within the TrueSync
        • Edit images seamlessly with WorkDrive's built-in Image Editor

          Are you tired of switching between multiple tools just to make simple edits to your images? We understand the hassle, which is why Zoho WorkDrive now comes with a built-in image editing tool, powered by Zoho Annotator. This tool allows you to edit images
        • Supercharge your email workflow with WorkDrive's add-in for Microsoft Outlook

          Consider this: You’re handling a critical project, and your inbox is packed with important attachments, email threads, and client communications. The back-and-forth routine of downloading files to your computer, uploading them to WorkDrive, and manually
        • Secure and promote your content with Custom Watermarking

          Imagine this: You’re a professional photographer who regularly shares your work online with potential clients and collaborators. Recently, you notice that some of your images have been reposted without any credit or permission. This not only impacts your
        • Join us in Singapore for the Zoho WorkDrive User Group meetup!

          Hello, everyone! Exciting news! We'll be hosting an upcoming Zoho WorkDrive user group meetup in the beautiful city of Singapore this November. At this Zoho User Group meetup, we'll guide you through ways to use WorkDrive as a platform and build custom
        • WorkDrive TrueSync now supports ARM64-based Windows devices!

          We’re excited to announce that the Zoho WorkDrive TrueSync app now fully supports Windows devices with ARM64 architecture! Whether you're working on an ARM-based device or an x64 processor, you can now enjoy the same seamless file synchronization experience
        • Option to Disable Download for Documents Shared via Permalink

          Dear Zoho Writer Team, Currently, when sharing a Writer document using the regular permalink (Collaborators with external users), there is no option to restrict the ability to download the document. While the external share link allows such restrictions,
        • Important update for WorkDrive TrueSync users in China Data Center (CN DC) & Chinese language users in other DCs

          Dear WorkDrive TrueSync users, We recently identified an issue affecting users who have set their WorkDrive TrueSync app language to Chinese (Simplified/Traditional). During the auto-update process, the app would not restart automatically and unexpectedly
        • How to Download a File from Zoho WorkDrive Using a Public Link

          How to Download a File from Zoho WorkDrive Using a Public Link If you're working with Zoho WorkDrive and want to download a file using a public link, here's a simple method to do so using API or a basic script. This approach helps developers or teams
        • WorkDrive TrueSync for macOS 26 (Tahoe) Beta

          Hello everyone, With Apple unveiling the macOS 26 (Tahoe) Beta, we know many of you are eager to explore the latest features and enhancements. We’re excited to support your enthusiasm! As part of our commitment to delivering seamless cross-platform experiences,
        • domain not verified error

          Hi when i try to upload a video from zoho creator widget to zoho work drive iam getting domain not verified error.I don't know what to do .In zoho api console this is my home page url https://creatorapp.zoho.com/ and this is my redirect url:www.google.com.Iam
        • Live Webinar: Getting Started with Zoho WorkDrive - A Complete Overview

          Hello everyone, We’re excited to invite you to our upcoming live webinar! Discover how to set up your team, bring in your data, and make the most of WorkDrive’s collaboration, organization, AI, and security capabilities. This session is perfect for anyone
        • Calendly One-way sync- Beta Access

          Hello Community, Many of our Zoho Calendar users have expressed their interests in Zoho Calendar and Calendly integration. We've been tightly working on with Calendly team to provide a two-way sync between Calendly and Zoho Calendar. However, there have
        • The year that was at Zoho Calendar 2023- Part 2

          In continuation with our previous post on all the exciting updates and improvements that have shaped Zoho Calendar over the past 12 months, Lets delve into more: Bring your calendars together- Introducing Zoho Calendar and Outlook calendar synchronisation
        • Tip of the week #18: Change the event organizer in Zoho Calendar.

          We cannot always be available to conduct an event when we organise one. In these circumstances, you can use Zoho Calendar to change the event organizer at any moment before the event begins. This way, you can avoid cancelling the event while still taking
        • Tip of the week #20: Create and manage multiple personal calendars.

          Zoho Calendar provides users with the facility to create and manage as many calendars as required. All these calendars can be managed and edited as per user requirements. You can alter the calendar view, make changes to the calendar theme, share the calendar
        • Tip of the week #24: Subscribe to the calendars of a Zoho Calendar user.

          Calendars that are created by Zoho Calendar users can also be added to your Zoho calendar. All public calendars listed by the users will be available when you enter the email address. You can choose the calendar you need to subscribe to. Once the email
        • Tip of the week #26: Import/ Export calendars in Zoho Calendar.

          Any calendar on the web or calendars that you create in any other calendar application can be imported in to Zoho Calendar. This will help you to add the events from the calendars that you import to your Zoho Calendar. You also have the option to export
        • Removing calendar for zoho email group

          How do I make it so that an email group created in Zoho Mail does NOT have a calendar? I have a couple groups for our phone systems voicemails - one for each department. Voicemail recordings are sent to this groups email address so they have access to
        • Tip of the week #27: Edit personal calendars in Zoho Calendar.

          In Zoho Calendar, the personal calendars you create can be edited to make changes you need to make. Edit a Personal Calendar The following changes can be made to the personal calendar by editing it: Calendar title Calendar color Reminders and Description
        • Tip of the week #28: Show/ hide, enable/ disable and empty/ delete your calendars in Zoho Calendar.

          The popularity of online calendars has soared in recent years. It's used both for personal and professional reasons. Calendars have evolved into an effective productivity tool in our lives, from creating events for birthdays and anniversaries to scheduling
        • Tip of the week #30: Share calendars publicly in Zoho Calendar.

          In Zoho Calendar, calendars that are created under My Calendars can be shared publicly. Making your calendar public allows others to view it. When you need to share your calendar with a larger group, public sharing can help. You can restrict others from
        • Tip of the week #31: Share your personal calendars within organization.

          Keep your Organization members aware of what's happening. In Zoho Calendar, you can share your personal calendar with all the members in your organization using the Share with org option.When you enable org sharing for a particular personal calendar,
        • Tip of the Week #33: Appointment scheduler in Zoho Calendar.

          In Zoho Calendar, you can use the Schedule Appointment option to share your appointment request form with the public, allowing people to fill out the form to request an appointment with you. This form can be embedded on your website or blog. Visitors
        • Tip of the Week #34: Embed Calendars using Zoho Calendar

          You can make your calendars public and visible to the general public by embedding them in your websites/blogs using Zoho Calendar. You can use the embed code to add your own calendars to your website's/ blog's HTML code, and the calendar will appear on
        • Tip of the week #35: Migrate to Zoho Calendar from Google Calendar.

          If you are looking to move your Google Calendar events to Zoho Calendar, never worry about missing out the events from your Google Calendar. You can migrate the events from Google Calendar using the export option and import it to Zoho Calendar and manage
        • Tip of the week #36: Migrate to Zoho Calendar from Outlook Calendar.

          If you've been using Outlook calendar and looking to migrate to Zoho Calendar, you can seamlessly export your calendars from Outlook and import them into Zoho Calendar without losing any events, participants, and the reminders set for each event. To migrate
        • Shared calendar issues and duplications

          Apparently there was a calendar update?  Now when I schedule an event for a team member that has shared his calendar with me, the event makes me the organizer and adds the event to my calendar as well.  Previous to this "update" I would scheduled an event
        • Subscribed Calendar

          Hi i have subscribed to a calendar for Holidays in Canada it shows all the holidays perfectly but every one of them has the word Canada before the rest of the name is there a way to remove that word Canada? It takes up a lot of space in the square on
        • The year that was at Zoho Calendar 2023- Part 1

          Hello, amazing community members! Happy new year from all of us here at Zoho Calendar. As we begin the new year, we'd like to thank each and everyone of our community members for your unwavering support and love that you have shown for Zoho Calendar.
        • Zoho Calendar 2024: A Year in Review

          Hello, community members! Happy new year from all of us here at Zoho Calendar. As we turn the page to a new year, we extend our heartfelt gratitude to every member of our Zoho Calendar community for your continued support and enthusiasm. Your feedback
        • Zoho Calendar not syncing correctly with personal Google Calendar

          Coming to this forum as Zoho Calendar support team is not responding, any more. For the past 8 weeks, I have been having an issue with Zoho Calendar not syncing with my personal Google Calendar correctly. I subscribed to Zoho Calendar iCal in my personal
        • MTA - BAD IP reputation by outlook/hotmail

          Messages to Microsoft email servers are bouncing back due to poor reputation. Message: 4.7.650 The mail server [136.143.188.206] has been temporarily rate limited due to IP reputation. For e-mail delivery information see https://postmaster.live.com (S775)
        • Zeptomail API error 500 internal server error

          Hi Everyone, getting this eror continuously! Can anyone please guide around the same! Zeptomail API error 500 internal server error Best Regards
        • Waiting multiple days to buy credits, causing my website to suffer

          So I own a fairly large website that gets a lot of registered users. I use transmail send activation emails, and also forgot password emails. I sent an email to zoho's presales team when I was only at 4K/10K emails sent, hoping to buy more credits before
        • Follow up

          Hello, I sent a message 2 days ago but I don't receive any response and I cannot find my ticket here. this is the ticket: Your ticket has been created with the ticket ID 68925465 and subject "Fwd: Fishing-alert" looking forward to seeing your response.
        • What's new in TransMail!

          Note: TransMail is now ZeptoMail. Click here to know more. Hello again, everyone! We've recently crossed the 6 months mark of TransMail's launch. In this time post our launch, we have been constantly working on updating our platform and adding new features
        • June 2021 in TransMail!

          Note: TransMail is now ZeptoMail. Click here to know more. Hello again, everyone! Hope you and your loved ones are doing well. If you're doing less than fine, we truly hope that things only get better for you.  We've had a few updates in the past month
        • TransMail has a new name—ZeptoMail!

          Tried navigating to TransMail's community forum but see a different name now? That's because TransMail has a new name. TransMail is now ZeptoMail! As we’ve grown from an internal service used mainly by other Zoho products to an up-and-coming competitor
        • Next Page