Tip of the week #9: Create recurring events for meetings that occur on a daily, weekly, monthly, and yearly basis.

Tip of the week #9: Create recurring events for meetings that occur on a daily, weekly, monthly, and yearly basis.



Recurring Events

Recurring events are events like milestone meetings, conferences, team-lunch, etc., that occur repeatedly based on a specified pattern. Zoho Calendar makes it simple and easier to create such recurring events.

Instead of creating an event multiple times, you can use the Repeat option in the Create event tab and add a recurring event to your calendar. Also, you can create a never ending event or you have the option to limit the event recurrence to a particular date or particular number of occurrences.

Types of Recurring Events

The recurring events that you create can repeat daily, on weekdays, weekly, monthly, or annually. The recurring patterns available in Zoho Calendar are as follows;
  • Daily - The event can recur everyday, every 2 days, every 3 days, and so on. (Ex: Every 2 days until dd/mm/yyyy or Every 3 days for 9 times)
  • Weekdays - The event can recur everyday on all weekdays. You can set your Week starts on and Work Week in Zoho Calendar settings. (Ex: Every Weekday for 9 times or Every Weekday until dd/mm/yyyy)
  • Weekly -  The event can recur on a day or particular days every week, every 2 weeks, every 3 weeks and so on. (Ex: Every week on Mon for 9 times or Every 2 weeks on Mon, Friday until dd/mm/yyyy)
  • Monthly - The event can recur on a particular date or day of every month, every 2 months, every 3 months and so on. (Ex. Every month on 22 for 12 times or Every 2 months on the second Wednesday until dd/mm/yyyy)
  • Yearly - The event can recur on a particular month and particular day or date of the chosen month every year. (Ex: Every July on day 22 for 12 times or Every year on fourth Friday of July until dd/mm/yyyy)

Steps to Create a Recurring Event

  1. Log in to Zoho Calendar.
  2. Click on the New event button on the left pane. A separate Create event tab will be opened.

  3. Enter the Event title and choose the event color.
  4. Choose the Time zone, Date, and Time of the event occurrence.
  5. Check the Repeat check-box. A Repeat event pop-up will appear.
  6. Choose Daily/ Weekly/ Monthly/ Yearly from the Repeat drop-down menu and choose or provide the repeat conditions based on the chosen repeat pattern.
  7. Select Never/ By Count/ By Date from the Ends drop-down and provide the number of times after which the recurrence should end or the date until which the event should recur.

  8. A statement with the details of the selected repeat pattern will be shown at the bottom of the Repeat pop-up window.

  9. Click Save.
  10. Provide other details like the Email address of the attendees, Location and choose the Calendar in which the event should be created and click Save.
Your recurring event will be created based on the repeat pattern chosen and added to your calendar grid. Click here, to learn more about Recurring events in Zoho Calendar.

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Click here, to learn more about the Zoho Calendar features and how to use them.