WorkDrive Just Got Smarter: Introducing Zoho AI in WorkDrive!

WorkDrive Just Got Smarter: Introducing Zoho AI in WorkDrive!

We're all looking for ways to work smarter, not harder, right? If you've been dabbling in the Zoho ecosystem, chances are you've bumped into Zia, Zoho's intelligent assistant that's quietly revolutionizing how we tackle our daily tasks.
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Meet Zia: Zoho’s built-in AI to boost your productivity

Zia is designed to make your daily content tasks effortless. Here’s what this means for you and your team:
  • Completely free & zero setup: Get intelligent AI capabilities without extra costs or complex configurations.
  • Your data stays yours: This is critical. Zia is trained and runs on your data without ever exposing it to external vendors' models, ensuring top-tier privacy and security.
  • Flexible AI selection: Team admins can now enable both supported AI services (Zoho AI and OpenAI) and set a preferred AI service for each feature.

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File summarization: Get to the gist, instantly!

Tired of endless scrolling through lengthy documents just to find that one crucial piece of information? We've all been there. With Zia's AI-powered summarization, those days are officially over! You can now instantly extract key highlights from your files, helping you focus on the essential insights without getting bogged down in details.
You can also save these concise summaries directly to WorkDrive in a convenient .zdoc file for future reference. 

Comment translation: Speak every language

In today's global collaboration landscape, seamless communication is essential. Zia now dissolves language barriers with effortless comment translation, supporting approximately 74 languages. This ensures every team member understands discussions and contributes effectively in their preferred language, fostering truly inclusive and efficient cross-cultural teamwork within WorkDrive.

Smarter AI features to enhance your content

Apart from these, Zia brings intelligence to your WorkDrive workflows, helping you create, refine, and collaborate with ease:
  • Content creation: Zia helps you draft content for documents, proposals, or internal communications, turning brief ideas into cohesive text.
  • Image generation: Describe your concept, and Zia can generate custom images for presentations or document covers, adding a visual spark to your work.
  • Comment refinement: Ensure your messages are always clear and professional. Zia refines your comments by rephrasing for clarity, shortening for brevity, and correcting grammar to improve team communication.
  • Cover image creation: Give your audio and video files a professional touch. Zia can generate visually appealing cover images, making your multimedia content more engaging and easily identifiable in WorkDrive.
    While Zia brings powerful new text-based capabilities, image and cover image generation features are still powered by OpenAI services. To continue using them, make sure to configure OpenAI secret key.

    Learn all about Zia and how to make the most of it.

Audio and video transcription: Skip the replays

Ever wished you could quickly skim a meeting recording or grab a quote from a webinar without re-listening to the whole thing? Wish granted!

WorkDrive now includes built-in transcription for audio and video files! This feature works independently and isn’t managed through Zia settings. Transcription is triggered at the file level, so you can open any supported file in preview mode and generate a full transcript instantly.

Whether it's a meeting, webinar, or podcast, this makes it incredibly easy to:
  • Document meetings: Create searchable records of discussions.
  • Save time on reviews: Click a timestamp and jump straight to that moment—no more endless scrubbing.
  • Ensure accessibility: Make your content available to everyone, regardless of their listening abilities.

Currently supporting English, transcription works with popular formats like .mp4, .mov, .avi, .mp3, .wav, and more. It’s available across all WorkDrive, Zoho Workplace, and Zoho One plans. Learn more about audio and video transcription. 

Explore these features, share them with your team, and start experiencing a smarter, faster, and more intuitive way to collaborate with Zia. 

Got feedback or questions? Drop a comment below, we're listening!




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