Zoho Books: Please ensure that the "description" has less than 100 characters.

Zoho Books: Please ensure that the "description" has less than 100 characters.

I have this code written to convert Quote into an invoice and keep getting an error even while saving the code. 

Error: Please ensure that the "description" has less than 100 characters.

  1. // Replace with your actual organization ID and connection name
  2.     org_id = "7004318259";
  3.     connection_name = "zohobooks";

  4.     // Fetch the quote details using the provided quote_id
  5.     quote_response = zoho.books.getRecordsByID("Estimates", org_id, quote_id, connection_name);
  6.     estimate = quote_response.get("estimate");

  7.     if (estimate.isEmpty())
  8.     {
  9.         info "Quote not found for ID: " + quote_id;
  10.         return;
  11.     }

  12.     // Extract key details from the quote
  13.     customer_id = estimate.get("customer_id");
  14.     zcrm_potential_id = estimate.get("zcrm_potential_id");
  15.     if(zcrm_potential_id != "" && zcrm_potential_id != null)
  16.     {
  17.         deals = zoho.crm.getRecordById("Deals",zcrm_potential_id);
  18.         What_type_of_job_is_this = deals.get("What_type_of_job_is_this");
  19.     }
  20.     estimate_id = estimate.get("estimate_id");
  21.     estimate_number = estimate.get("estimate_number");
  22.     currency_id = estimate.get("currency_id");
  23.     line_items = estimate.get("line_items");

  24.     // Initialize lists to hold Supply and Installation items
  25.     if(What_type_of_job_is_this == "Mixed Scope (Supply + Install)")
  26.     {
  27.         supply_items = List();
  28.         installation_items = List();

  29.         // Filter line items based on Item Category
  30.         for each  item in line_items
  31.         {
  32.             // Access the custom field "Item Category"
  33.             custom_fields = item.get("item_custom_fields");
  34.             item_category = "";
  35.             for each  cf in custom_fields
  36.             {
  37.                 if(cf.get("label") == "Item Category")
  38.                 {
  39.                     item_category = cf.get("value");
  40.                     break;
  41.                 }
  42.             }

  43.             // Create an item map for invoice creation, including tax
  44.             item_map = Map();
  45.             item_map.put("item_id",item.get("item_id"));
  46.             item_map.put("quantity",item.get("quantity"));
  47.             item_map.put("rate",item.get("rate"));
  48.             item_map.put("tax_id",item.get("tax_id"));
  49.             // Include tax ID (e.g., GST)
  50.             description = item.get("description");
  51.             if(description.length() > 100)
  52.             {
  53.                 description = description.subString(0,100); // Truncate to 100 characters
  54.             }
  55.             item_map.put("description",description);
  56.             // Optional: from quote, limited to 100 characters
  57.             item_map.put("unit",item.get("unit"));
  58.             // Optional: from quote

  59.             if(item_category.equalsIgnoreCase("Supply"))
  60.             {
  61.                 supply_items.add(item_map);
  62.             }
  63.             else if(item_category.equalsIgnoreCase("Installation"))
  64.             {
  65.                 installation_items.add(item_map);
  66.             }
  67.         }

  68.         // Prepare common invoice details
  69.         current_date = today;
  70.         current_date = current_date.toString("yyyy-MM-dd");
  71.         // Format for API
  72.         due_date = addDay(current_date,30).toString("yyyy-MM-dd");

  73.         // API URL for Zoho Books Invoices endpoint
  74.         base_url = "https://www.zohoapis.com.au/books/v3/invoices?organization_id=" + org_id;

  75.         // Create Supply Invoice if there are Supply items
  76.         if(!supply_items.isEmpty())
  77.         {
  78.             supply_invoice_map = Map();
  79.             supply_invoice_map.put("customer_id",customer_id);
  80.             supply_invoice_map.put("currency_id",currency_id);
  81.             supply_invoice_map.put("date",current_date);
  82.             supply_invoice_map.put("due_date",due_date);
  83.             supply_invoice_map.put("line_items",supply_items);
  84.             supply_invoice_map.put("reference_number","SUP-" + estimate_number);
  85.             supply_invoice_map.put("notes",estimate.get("notes"));
  86.             supply_invoice_map.put("terms",estimate.get("terms"));
  87.             supply_invoice_map.put("invoiced_estimate_id",estimate_id);
  88.             // Link to estimate
  89.             supply_invoice_map.put("zcrm_potential_id",zcrm_potential_id);
  90.             // CRM deal link
  91.             supply_invoice_map.put("ignore_auto_number_generation",false);
  92.             // Auto-generate invoice number
  93.             supply_invoice_map.put("is_inclusive_tax",false);
  94.             // Match your sample
  95.             supply_invoice_map.put("discount",0);
  96.             // From quote
  97.             supply_invoice_map.put("shipping_charge",0);
  98.             // From quote
  99.             supply_invoice_map.put("adjustment",0);
  100.             // From quote

  101.             // Convert map to JSON string for API
  102.             parameters_data = supply_invoice_map.toString();

  103.             // Invoke URL to create Supply Invoice
  104.             response = invokeurl
  105.             [
  106.                 url :base_url
  107.                 type :POST
  108.                 parameters:parameters_data
  109.                 connection:"zohobooks"
  110.             ];
  111.             info response;
  112.         }

  113.         // Create Installation Invoice if there are Installation items
  114.         if(!installation_items.isEmpty())
  115.         {
  116.             installation_invoice_map = Map();
  117.             installation_invoice_map.put("customer_id",customer_id);
  118.             installation_invoice_map.put("currency_id",currency_id);
  119.             installation_invoice_map.put("date",current_date);
  120.             installation_invoice_map.put("due_date",due_date);
  121.             installation_invoice_map.put("line_items",installation_items);
  122.             installation_invoice_map.put("reference_number","INST-" + estimate_number);
  123.             installation_invoice_map.put("notes",estimate.get("notes"));
  124.             installation_invoice_map.put("terms",estimate.get("terms"));
  125.             installation_invoice_map.put("invoiced_estimate_id",estimate_id);
  126.             // Link to estimate
  127.             installation_invoice_map.put("zcrm_potential_id",zcrm_potential_id);
  128.             // CRM deal link
  129.             installation_invoice_map.put("ignore_auto_number_generation",false);
  130.             // Auto-generate invoice number
  131.             installation_invoice_map.put("is_inclusive_tax",false);
  132.             // Match your sample
  133.             installation_invoice_map.put("discount",0);
  134.             // From quote
  135.             installation_invoice_map.put("shipping_charge",0);
  136.             // From quote
  137.             installation_invoice_map.put("adjustment",0);
  138.             // From quote

  139.             // Convert map to JSON string for API
  140.             parameters_data = installation_invoice_map.toString();

  141.             // Invoke URL to create Installation Invoice
  142.             response = invokeurl
  143.             [
  144.                 url :base_url
  145.                 type :POST
  146.                 parameters:parameters_data
  147.                 connection:"zohobooks"
  148.             ];
  149.             info response;
  150.         }
  151.     }
  152.     else
  153.     {
  154.         supply_items = List();

  155.         // Create an item map for invoice creation, including tax
  156.         for each  item in line_items
  157.         {
  158.             // Create an item map for invoice creation, including tax
  159.             item_map = Map();
  160.             item_map.put("item_id",item.get("item_id"));
  161.             item_map.put("quantity",item.get("quantity"));
  162.             item_map.put("rate",item.get("rate"));
  163.             item_map.put("tax_id",item.get("tax_id"));
  164.             // Include tax ID (e.g., GST)
  165.             description = item.get("description");
  166.             if(description.length() > 100)
  167.             {
  168.                 description = description.subString(0,100); // Truncate to 100 characters
  169.             }
  170.             item_map.put("description",description);
  171.             // Optional: from quote, limited to 100 characters
  172.             item_map.put("unit",item.get("unit"));
  173.             supply_items.add(item_map);
  174.         }

  175.         // Prepare common invoice details
  176.         current_date = today;
  177.         current_date = current_date.toString("yyyy-MM-dd");
  178.         // Format for API
  179.         due_date = addDay(current_date,30).toString("yyyy-MM-dd");

  180.         // API URL for Zoho Books Invoices endpoint
  181.         base_url = "https://www.zohoapis.com.au/books/v3/invoices?organization_id=" + org_id;

  182.         // Create Supply Invoice if there are Supply items
  183.         supply_invoice_map = Map();
  184.         supply_invoice_map.put("customer_id",customer_id);
  185.         supply_invoice_map.put("currency_id",currency_id);
  186.         supply_invoice_map.put("date",current_date);
  187.         supply_invoice_map.put("due_date",due_date);
  188.         supply_invoice_map.put("line_items",supply_items);
  189.         supply_invoice_map.put("reference_number",estimate_number);
  190.         supply_invoice_map.put("notes",estimate.get("notes"));
  191.         supply_invoice_map.put("terms",estimate.get("terms"));
  192.         supply_invoice_map.put("invoiced_estimate_id",estimate_id);
  193.         // Link to estimate
  194.         supply_invoice_map.put("zcrm_potential_id",zcrm_potential_id);
  195.         // CRM deal link
  196.         supply_invoice_map.put("ignore_auto_number_generation",false);
  197.         // Auto-generate invoice number
  198.         supply_invoice_map.put("is_inclusive_tax",false);
  199.         // Match your sample
  200.         supply_invoice_map.put("discount",0);
  201.         // From quote
  202.         supply_invoice_map.put("shipping_charge",0);
  203.         // From quote
  204.         supply_invoice_map.put("adjustment",0);
  205.         // From quote

  206.         // Convert map to JSON string for API
  207.         parameters_data = supply_invoice_map.toString();

  208.         // Invoke URL to create Supply Invoice
  209.         response = invokeurl
  210.         [
  211.             url :base_url
  212.             type :POST
  213.             parameters:parameters_data
  214.             connection:"zohobooks"
  215.         ];
  216.         info response;
  217.     }
    • Recent Topics

    • Weekly Tips : Save Time with Saved Search

      Let's assume your work requires you to regularly check emails from important clients that have attachments and were sent within a specific time period. Instead of entering the same conditions every time—like sender, date range, and attachments included—you
    • Remove 'This is an automated mail from Zoho Sign' in footer

      Hi there, Is it possible to remove or change the text under the e-mail templates? I can't figure out how to do that: Would love to hear from you. Kind regards, Tristan
    • Organize and manage PDFs with Zoho PDF Editor's dashboard

      Hello users, Zoho PDF Editor's dashboard is a one-stop place to upload, sort, share PDF files, and more. This article will explore the various capabilities that Zoho PDF Editor's dashboard offers. A few highlights of Zoho PDF Editor's dashboard: Upload
    • Custom function return type

      Hi, How do I create a custom deluge function in Zoho CRM that returns a string? e.g. Setup->Workflow->Custom Functions->Configure->Write own During create or edit of the function I don't see a way to change the default 'void' to anything else. Adding
    • Passing Info from Function to Client Script

      Hello, I have recently started making use of client script for buttons, allowing me to give the user information or warnings before they proceed. This is great. However, I have never quite managed to pass back any extra information from the function to
    • Drag 'n' Drop Fields to a Sub-Form and "Move Field To" Option

      Hi, I would like to be able to move fields from the Main Page to a Sub-Form or from a Sub-Form to either the Main Page or another Sub-Form. Today if you change the design you have to delete and recreate every field, not just move them. Would be nice to
    • Zoho Payroll for Canada

      Is anyone else having problems getting setup for Canada?
    • Passing the CRM

      Hi, I am hoping someone can help. I have a zoho form that has a CRM lookup field. I was hoping to send this to my publicly to clients via a text message and the form then attaches the signed form back to the custom module. This work absolutely fine when
    • One Contact with Multiple Accounts with Portal enabled

      I have a contact that manages different accounts, so he needs to see the invoices of all the companies he manage in Portal but I found it not possible.. any idea? I tried to set different customers with the same email contact with the portal enabled and
    • User Automation: User based workflow rules & webhooks

      User management is an undeniable part of project management and requires adequate monitoring. As teams grow and projects multiply, manual coordination for updating users & permissions becomes difficult and can give way to errors. User automation in Zoho
    • Disable Zoho Contacts

      We don't want to use this app... How can we disable it?
    • Default Ticket View - Table?

      Guys, We mostly use the table view to queue tickets. Maybe I am missing it - but how can I set that view as 'default" for all our agents? Thanks JV
    • Zoho One IS BUGGY

      Here are some things that just don't work: - Disabling applications from certain Spaces - Adding users (probably only for me) - Renaming applications in Zoho One Portal (fixed by now) - Reordering applications in Spaces When I try to reorder: It feels
    • Merge Fields that previously worked are now giving an Error!

      Saving a URL Link button on the Deal module. The below fields used to save without issue at all, but now produce an error of "URL contains unsupported merge field!" ${Contacts.Mailing Street} ${Contacts.Mailing City} ${Contacts.Mailing State} ${Contacts.Mailing
    • Clarification on Zoho Forms 1-User Plan: Multiple Submitters and Approvers

      Question Content (Copy–Paste Ready) Hello Zoho Team, I would like clarification regarding Zoho Forms pricing and user limits. I am planning to subscribe to the ₹700/month (1 user) plan. My use case is as follows: Only 1 person (myself) will create and
    • CRM Cadences recognise auto-responses

      I have leads in a Cadence. I get an auto-responder reply "I'm out of the office..." Normally Cadences seems to know that isn't a real reply and keeps the lead enrolled in the cadence. However, today, Cadences has UNENROLLED a Lead who sent an auto-reponse
    • App for Mac OS X please!

      It would be awesome to have a mail app for Mac OS X that included all the cool features such as steams, calendar, tasks, contacts, etc. Most people prefer native apps, rather than running it through a web browser. I know that we can use the IMAP, CalDAV,
    • Facing Issues with Sites Mobile font sizes

      my page renediaz.com is facing issues mobile view, when i try to lower font sizes in home page, instead of changing the size, it changes the line space
    • Zoho Books Payroll

      How am I supposed to do payroll and pay my employees with Zoho Books? I think it's pretty strange that an accounting software doesn't have the ability to perform one of the most common functions in business; paying your employees. Am I missing something,
    • 60 Days Into Zoho - Tiktok Branding Startup -7 Questions?!

      Wsp Everybody I co-own a TikTok Branding / Consulting Startup & have been using Zoho for the past 60 days - Am now looking to make our overall operations & processes more Efficient & Effective! Curious to know how others are using the platform & what's
    • Notifications in Cliq client for Linux

      If I got it right, Cliq desktop client for Linux does not use the generally accepted notification method via org.freedesktop.Notification interface. For this reason, Cliq notifications do not look and behave as all other notifications. Is it possible
    • Report Template - How to remove page break after each record?

      Hi, We have report template for a list report. It looks good at screen. But when printing, it creates a page break after each record. How to remove the it? So we can print multiple records in same page. Please look at the attached screenshots. Report Template Report Print Preview
    • Canvas templates can now be shared with different CRM organizations

      ----------------------------------------Moderated on 14th February, 2023------------------------------------------- Dear all, This feature is now open for all users in all DCs. To learn more about importing and exporting canvas templates, read our help
    • Change Last Name to not required in Leads

      I would like to upload 500 target companies as leads but I don't yet have contact people for them. Can you enable the option for me to turn this requirement off to need a Second Name? Moderation update (10-Jun-23): As we explore potential solutions for
    • creating an alias

      your instructions for creating an alias are wrong. there is no add alias in my mail account. also i dont have a control panel link just a settings link how do i really make an alias
    • Reply to Email for SO/PO

      Hello, We are new to Zoho Books and running into an issue. Our support@ email is our integration user. When our team is sending out PO/SO's we are updating the sender email, but for some reason many of our responses are coming back to our support@ email
    • ZOHO Payroll Canada

      Any plans on the roadmap for Canada?
    • Zoho Books Sandbox environment

      Hello. Is there a free sandbox environment for the developers using Zoho Books API? I am working on the Zoho Books add-on and currently not ready to buy a premium service - maybe later when my add-on will start to bring money. Right now I just need a
    • Multi-currency and Products

      One of the main reasons I have gone down the Zoho route is because I need multi-currency support. However, I find that products can only be priced in the home currency, We sell to the US and UK. However, we maintain different price lists for each. There
    • ZOHO Writer Folders

      Hi We would love to have ability to create folders on the left hand side. We would then be able create and store our documents within each folder Hope you can provide this feature soon ! dux.centra
    • How can Data Enrichment be automatically triggered when a new Lead is created in Zoho CRM?

      Hi, I have a pipeline where a Lead is created automatically through the Zoho API and I've been trying to look for a way to automatically apply Data Enrichment on this created lead. 1) I did not find any way to do this through the Zoho API; it seems like
    • Escalation request: organization merge and data export (Ticket [154609577])

      Hello Zoho Team, I am posting here because my support ticket has not received substantive responses through the usual channels. Summary of the issue (ongoing for three weeks): I requested assistance with a data migration and a merge of two Zoho organizations.
    • Different form submission results for submitter and internal users

      I'm looking for suggestions on how to show an external submitter a few results while sending internal users all the results from the answers provided by the external user. The final page of our form has a section with detailed results and a section with
    • Help Desk Services Solution

      I am here looking for Help Desk services solution for organization. I also searched this on many different website and found many solutions. We are bit confused to which one to choose. One of my friend suggest me this platform, and i am hoping i will
    • Formatting and slow

      Creating campaigns are difficult.  I'm fairly computer literate but some of the way Zoho Campaigns formatting works is painful.  Images fail to upload or are very slow. To top it off, syncing the contacts is a pain as well as temperamental links to create Segments. At this rate I'm afraid we might need to migrate back to Mailchimp.
    • Boost your Zoho Desk's performance by archiving tickets!

      The longer your help desk operations are, the more likely it is to accumulate tickets that are no longer relevant. For example, ticket records from a year ago are typically less relevant than currently open tickets. Such old tickets may eventually lead
    • Paste emails to create segment

      We are moving over from Mailchimp to ZOHO. However Mailchimp allows me to create a segment by pasting in emails from excel (or importing a .csv) can I do the same in Mailchimp?
    • Getting the Record ID of a form once it is submitted - so that form can be edited later

      In Zoho Forms, where can I access the record ID of a form once the form is submitted? - Record ID is not available in webhook payloads - It is not available to form fields, including in formulas - It is not available as a parameter in a thankyou page
    • Auto-Generate Line Numbers in Item Table Using HTML & CSS Counters (Zoho Books & Zoho Inventory Custom Templates)

      <div> <style> /* Start counter from 0 inside tbody */ tbody#lineitem { counter-reset: rowNumber; } /* Increment counter for each row */ tbody#lineitem tr { counter-increment: rowNumber; } /* Show counter value in first column */ tbody#lineitem tr td:first-child::before
    • Possible to define default font and size in Zoho Campaigns?

      Is it possible to define a default font (font, size and colour) for the text, H1 and H2 in Zoho Campaigns? For example: In a campaign, I add a text block, and the text is automatically century gothic, size 11, grey (6f6f6e) by default? Thank you!
    • Next Page