5 Ways to pull off holiday events like a pro using online forms

5 Ways to pull off holiday events like a pro using online forms

Hello fellow form builders,

This is the fifth post of the five-part series on "Getting ready for the holiday season with Zoho Forms." This series aims to help you make the best of your forms and grow your business this season.

Holiday events are suppose to be fun, and so is hosting them. So if you are overwhelmed and it seems like your event organizing is all over the place, then something has gone wrong. Yet, sweat not - we've got you!  

The entire event planning process can be made easy by automating the hard tasks, giving you more room to concentrate on what is important. Zoho Forms can be that time saver, to help you collect attendees' details, and nurture them along the way. This way your part will be to use all this information to arrange for the event. 

Deliver a form to gather exactly the details you need

Your attendees will prefer a form that's quick and easy to fill out, so use as few fields as you can. Figure out what information your administration team will need to set up the event, and avoid asking for information they don't need. In addition to necessities like names and contact information, consider what services or activities the event offers, and what individual information is needed to make that work.



When you need more details, try segmenting the form into multiple pages, where, each page focuses on different information. To understand this better take a look at the example that is shown below.  



Design forms that adapt to attendees' needs

If you have more than one event planned or you have different options to offer each attendee, you can avoid making multiple forms for each of them. Collect all the information you need in one form and customize the entry process. How it works: You can create registration forms that display questions contextually based on the attendee's answer. This will make your attendees feel like they are receiving a customized solution This means your attendees only need to fill out one form, as more fields are smoothly added only when they're needed. You don't need complex APIs or coding to make this possible for your forms—a simple set of logical configurations does the work! 

In the images shown below, the attendees are asked their choice of date or the choice of ticket based on the event they intend to attend. You can see the dates and ticket choices appear upon choosing Classic Christmas Carol and only ticket choices appear upon choosing Modern Christmas Carols (19th December), based on the event type.




Set up submission numbers as tickets or seats available


As you invite the attendees, ensure you aren't opening your invitation to more than you can accommodate. You can define the maximum attendance when you create the form, so you will only receive submissions within that limit. Thereafter, users trying to sign up will receive a custom messages such as "All tickets have been sold". Check out how to get this done for your forms,  here . 

Share forms depending on closed or open events 

Keep internal events secure by making the attendance forms available to only the organization's members. This allows your co-workers to receive your invitations through an email, when  shared . For a holiday party, a concert, or any occasion that invites public participation, share a link to the form that is accessible by everyone . To spread the word further, you can share the form using  social media . Otherwise,  embedding it in your existing event website can work wonders for encouraging maximum participation.   

Nurture attendees with warm emails

Received tons of RSVPs? Great! Now, you can express your gladness by  sending out friendly emails to all those who've registered with you. This can be a great way to let them know that their participation is anticipated. You can also use it as a platform to inform your attendees of any additional information you'd want them to know before attending the event. To give you an idea, I have created a personalized email for the users, shown in the image below.



Over to you! 

Event planning needn't be complicated. Try out a few of these ideas as you gear up for your holiday events, and let us know how it worked out in the comments below. We'd love to hear from you! 

Stay tuned! 
Prasana



To get updated every fortnight on useful form tips, click follow under our  community learning series.







    • Sticky Posts

    • 5 ways to adapt social distancing this holiday season using online forms

      Hello fellow form builders,  Social distancing measures are being woven into the fabric of daily business practices, ending many forms of direct-contact business. To adapt to this, businesses might want to change their business practices, adding necessary

    • Online donations: Encourage your audience to give back this holiday season

      Hello fellow form builders, The holiday season isn't just about shopping and festivities. There's a special zeal to give back to the community as a gesture of gratitude. While donation boxes are still around, many businesses are focused on their online

    • Getting your forms ready for the holidays

      Hello fellow form builders! With the holidays coming up, we've all started to get the hang of the new normal as people get ready for all the festivity around. This year is different from others in the past, which means businesses are trying out new ways

    • 5 Ways to pull off holiday events like a pro using online forms

      Hello fellow form builders, This is the fifth post of the five-part series on "Getting ready for the holiday season with Zoho Forms." This series aims to help you make the best of your forms and grow your business this season. Holiday events are suppose to be fun, and so is hosting them. So if you are overwhelmed and it seems like your event organizing is all over the place, then something has gone wrong. Yet, sweat not - we've got you!   The entire event planning process can be made easy by automating

    • 5 ways to improve your holiday fundraising with online forms

      Hello fellow form builders,  This is part four of our five-part series on "Getting ready for the holiday season with Zoho Forms." This series aims to help you make the best of your forms and grow your business this season. Asking for money isn't easy, yet it's a crucial step for any fundraising group or organization. During this holiday season, make collecting donations fun and more effective with our list of the top five ways to improve your overall fundraising process. Let's dive in. 1. Create

    • Recent Topics

    • Descargas en learn

      Buenos dias, yo en mis cursos para no tener que cargar los archivos que utilizare en las lecciones decidi utilizar la opcion de bloques para añadir un enlace de mi workdrive con el video que deseo para que sea todo mas organizado, pero hay un problema.

    • Mail delivery

      I initially had a problem sending any outgoing mail and was able to fix it on my own, given Zoho support never got back to me. However, despite being able to send emails now, none of my mail to different Gmail addresses are arriving, and they are not

    • Mermaid Support & Zoho Learn

      Hi Zoho Team, I’m currently working with Zoho Learn and was wondering if there’s any way to add support for Mermaid syntax to create flowcharts, sequence diagrams, and other visual elements within articles or lessons. Mermaid is widely used in technical

    • Blocked due to VPN

      Hi My account outgoing mails and IMAP access have been blocked due to using a vpn being interpreted as suspicious logins. I’ve tried to mail support but not sure if this is also blocked. This is extremely frustrating as I’m using a vpn because I’m travelling

    • reset admin access.

      I am a user under the domain @lanutraceuticals.com. I do not have admin access. Kindly let me know the administrator contact or help me reset admin access.”

    • Unsubscripation booked domin

      Kindly Un subscription booked domain

    • How to change Super Admin

      Good Day, Can someone kindly guide me on how to change the super Administrator. I have tried many times but could not succeed.

    • Events disappearing in Calendar

      To reproduce the bug: 1.- Add a new event in Calendar 2.- Type any name for the Event 3.- Click "Create" 4.- The event appears 5.- Click on the event to open it 6.- Optional: Edit the event 7.- Click OK 8.- After two seconds, the event disappears Now, click on another day and then come back to the inserted event's day. The event appears.

    • Mail transfer to a contact with multiple accounts

      Hi, Since we can only associate one email for a Contact across Zoho, would it be a problem if we want to merge our mailbox in the future? For example, Mr. Jones is the main POC for 5 accounts, once we merge our mail where would the messages go-- is it

    • @mention not working in Mail

      Am I missing something? When trying to forward a message there is a hint you could do this also by "@mention" at the end of the message. When typing (for example) "@s.." there should appear addresses from my contacts, shouldn´t it? But nothing happens! So what can I do? Best regards and thanks for any help in advance! JH P.S.: Sorry for my bad English.

    • Enable Zia-Powered Deluge Assistance and AI Agent Without Mandatory OpenAI Integration

      Hi Zoho Creator Team, Hope you're doing well. We’d like to request a feature enhancement related to Zia's AI capabilities in Zoho Creator, particularly regarding Deluge Assistance and the AI Agent. Currently, as shown in your documentation (Generate Deluge

    • Zoho Sign community meetup series - India

      Hello everyone! Zoho Sign is a comprehensive digital signature application tailor-made for Indian businesses with unique features like Aadhaar eSign, eStamping, USB/PFX signing. We are now excited to announce our first meetup series for Zoho Sign in India,

    • Product Updates in Zoho Workplace applications | June 2025

      Hello Workplace Community, Let’s take a look at the new features and enhancements that went live across all Workplace applications this June. Zoho Mail Slideshow view for inline images in Notes View all your inline images added in a notes in a effortlessly

    • Assign multiple vendors to the same product

      Guys, My business often purchase the same product from several vendors (based on price and availability). Is it possible to assign more than one vendor to the same product? I saw this same question in this forum, from some time ago. Is this feature available or, at least, in Zoho's roadmap? If not, is there any trick to solve my problem? Without this feature, I simply cannot manage my company's inventory, limiting very much the use of Zoho CRM. Waiting for your reply. Leonardo Kuba Sao Paulo / Brazil

    • Is there as way to shut off the invitation when you set up a new user?

      Is there as way to shut off the invitation when you set up a new user?  I would like to get all my users in the system, my org structure set up and tested, etc, BEFORE I invite the users.  I did not see a way to shut of the automatic invitation email.  The only way to get around it is to set up the users with no Email ID.  However, when you do that - you get into the problem of not being able to update a user's Email ID (which makes NO sense whatsoever).  If I set up a user with an incorrect email

    • Manage Engine login issue

      App not available The app you're trying to access isn't yet available in the in data center region, where your account is present. To use ManageEngine, you can sign up for a new account in another data center region. Learn How Go to Zoho accounts Please

    • Zoho Creator - users "Name" Column

      Hi, When you add user to an application inside Zoho Creator, the system generate an account name for it. We don't have the  ability to change this name. According to Zoho creator Support (Case:11523656) : "The values displayed under 'Name' column of 'Users & permissions' section, is actually the respective account's username and not the actual name specified on the account. Usernames are system designated based on the account email address and cannot be modified from your end." We need to have the

    • Zoho Assist Unattended - devices disappearing

      Hello, I've recently introduced a new model of laptops into our environment (Lenovo Legion). We are experiencing an issue where only the latest installed agent - laptop is visible in Assist. This issue does not appear with our Dell inventory. Example:

    • Searchable email tab in Bigin

      Hi team, Could I please request a feature update, to be able to search emails within the email tab of Bigin. We have large correspondence with some agents and it would be very helpful if we are able to search from this section:

    • The silent force behind great customer service

      Customer service is known to be a demanding role. Customer service agents are expected to bring empathy, clarity, and human connection to every voice call, chat, and remote session, even if the situation requires some time for customers facing stressful,

    • New From Email in Zoho Desk

      Dear ZohoSupport, We are trying to establish a new From Address in Zoho Desk but we are facing difficulties. When trying to use the smtp.office365.com SMTP Server, after clicking the Save and Verify button, the Authentication Failed error pops up although,

    • Option in pipeline deal to select which hotel or branch or store if client has more than one local store

      Hi, I would like to know if there is an option in the deal pipeline to select which hotel, branch, or store a deal is related to—if the company has more than one location. For example, I have a client that owns several hotels under the same company, and

    • Aggregate SalesIQ Knowledge Base Interactions into Zoho Desk Knowledge Base Dashboard

      Hello Zoho Desk Team, We hope you're doing well. We’d like to request a feature enhancement related to the Zoho Desk Knowledge Base dashboard and its integration with Zoho SalesIQ. 🎯 Current Limitation When customers interact with knowledge base articles

    • Add Prebuilt "Partner Finder" Template with Native Zoho CRM Integration in Zoho Sites To: Zoho Sites Product Team

      Hi Zoho Team, We hope you're doing well. We would like to request a prebuilt "Partner Finder" template for Zoho Sites, modeled after your excellent implementation here: 🔗 https://www.zoho.com/partners/find-partner-results.html ✅ Use Case: Our organization

    • Admin Visibility and Control Over Group Chats in Zoho Cliq

      Hello Zoho Cliq Team, We hope you're doing well. While we appreciate the current capabilities in Zoho Cliq — including the ability to restrict who can create group chats and configure user permissions — we would like to request several enhancements to

    • Update Regarding Zoho Finance Applications' Domains For API Users

      Hi users, Until now, both the Zoho Finance apps and their APIs shared a common domain. We've recently introduced separate domains for APIs. You can now start using the new domains for API calls. The old domains will not work for API users starting April

    • Ability for Agents to Initiate Voice Calls With Site Visitors Without Active Chat Session

      Dear Zoho SalesIQ Team, Greetings, We would like to request a feature enhancement related to the voice call functionality in Zoho SalesIQ. Current Limitation: At the moment, voice calls can only be initiated by agents after a chat session has been started

    • Add new Card

      How do you add a new credit card to a contact with Zoho API as can be done on web.  I am not able to find way to do this with Books API, CRM API or Subscriptions API.  This is an issue for our company as we do migration from a different system.  I can add card to a subscription through Subscriptions API, but some of our customers may not have a subscription, but only invoices set up in Zoho Books.  Is there any way in Zoho API to add new credit card to contact/customer?

    • Benchmark for Using Mail Merge in Service Order Scopes

      Hello, I was wondering if Zoho CRM has a benchmark or best practices for utilizing Mail Merge in service order scopes. Specifically, I'm looking for guidance on how to effectively integrate this feature for creating and managing service orders, especially

    • This user is not allowed to add in Zoho. Please contact support-as@zohocorp.com for further details

      Hello, Just signed up to ZOHO on a friend's recommendation. Got the TXT part (verified my domain), but whenever I try to add ANY user, I get the error: This user is not allowed to add in Zoho. Please contact support-as@zohocorp.com for further details I have emailed as well and writing here as well because when I searched, I saw many people faced the same issue and instead of email, they got a faster response here. My domain is: raisingreaderspk . com Hope this can be resolved.  Thank you

    • Why don't we have better integration with Mercado Pago or Pagseguro?

      Currently, the integration between Zoho Commerce and Mercado Pago for Brazil is very poor... Since it is old, it does not include the main payment method in Brazil today, which is PIX. Is there a date for this to finally be launched? There are numerous

    • two columns layout

      it's actually frustrating to not have this feature, I actually had to convince my employer to subscribe to zoho forms and integrate it with zoho crm, but because of this feature not beeing provided, our forms looks unnecessarly long and hideous. 

    • Sync Zoho Desk Help Center Category Icons to SalesIQ Articles

      Dear Zoho SalesIQ Team, Greetings, We are using the integration between Zoho SalesIQ and Zoho Desk to sync articles from our Zoho Desk Knowledge Base into SalesIQ. While this integration works well for syncing article content, we’ve noticed a visual inconsistency:

    • Company Name not pre-populating when using Quick Create: Contact

      Hi Devs, This has bugged me for a long time, and it's a simple UX design change to solve it. Problem: Users creating Contacts not linked to Companies/Accounts Cause: When a user creates an Opportunity where after browsing the Contacts they realise they

    • Spell Checker in Zoho desk

      Is there a way to set always check spelling before sending? Outlook does this and it is a handy tool to avoid typos

    • Enable Sync of SalesIQ Article Interactions to Zoho Analytics for Unified Knowledge Base Reporting

      Dear Zoho SalesIQ and Zoho Analytics Teams, Greetings, We’d like to formally request an enhancement to enable SalesIQ article interaction data to be synced with Zoho Analytics, so that we can obtain a unified view of our knowledge base performance metrics

    • How to enter membership share, sold or reimburse

      Hello, First, I am just begining taking care of the accounting of my organisation, and new also to Books. In Books, our accounting plan has an account #3900 - Share capital, that cumulates the share our member pay. How do I write a sale or a reimbursement

    • Ability for me to take the issued PDF certification on successful completion of a course then push to zoho sign in order that it is digitally certified

      How can I take the issued PDF certification on successful completion of a Zoho Learn course then trigger a workflow to push to Zoho Sign in order that it is digitally certified, hosted on the blockchain and then push to Zoho Workdrive to be hosted off

    • Candidates rejection process

      Is there a way to get ZOHORecruit to automatically send out an email to candidates that are rejected?

    • Multi file upload

      Hi, I just wonder if one could upload multiple files in one shot, say between one and three files, without adding multiple File Upload fields? Thanks, Alalbany

    • Next Page