Zoho Expense: Product updates - March - September 2019

Zoho Expense: Product updates - March - September 2019

Hello everyone,

We've rolled out some amazing updates with handy workarounds to make your expense reporting effortless. Take a quick look at the important enhancements that we’ve introduced in the past seven months.

iOS App 2.O

We've brought a new makeover to the iOS app with the iOS 13 updates and the following enhancements:

  • A refreshing new UI, user-friendly workflows with contextual menus, easy navigations, and many more.

  • Your virtual assistant, Zia, will help you get your tasks done quickly.

  • The all new Siri shortcuts, cuts down on a lot of steps and helps you work efficiently.

  • You can now easily create expenses, mileage expenses, and record GPS offline. You can also upload receipts while offline. They will be auto-scanned and converted into expenses, once you are back online.

  • Multi-policy users can select a policy under which a report has to be created. Associate policies and create policy specific expense reports.

Download now and experience the new iOS App 2.O.

Compare Trip Options

Once your travel desk adds the trip options, you can view them in your trip request. The options will bear details of the flight, hotel, bus or train, amount, date, and timings. You can compare these options and select the one you prefer.

4.png


Comment on Trips

Communications with the travel desk can now take place in the comments section of your trip requests. You can resolve any query regarding your trip bookings by chatting through comments of the respective trips. The travel desk will be promptly notified of your comments and they can respond immediately.

6.png


Change Integration Owner of QBO

If the user who set up the integration has left the organization or is unavailable due to a similar reason, you can now re-authorize yourself as the integration owner replacing the old user. Once you assign yourself as the integration owner, you will have the permission to export reports to QuickBooks Online and configure the integration. Also, you can share access with other users to export reports to QuickBooks Online.

To do this: Go to Admin > Integration > QuickBooks Online > Show Details > Update.

1.png


External Lookup

With this custom field, you can now look up the tickets module in Zoho Desk. For example, if you create a Lookup field for ticket number in the Expenses module, you can look up the ticket number and associate it with an expense.

To do this: Go to Admin > Settings > Expenses > Preferences > + New Field Label name: (Preferred name), Date type: External Lookup > Save.

2-1.png


Budgeting (Early Access)

The most awaited feature is here! You can now create budgets for the expense categories in your business, on a monthly, quarterly, half-yearly, or annual basis. Compare your actual spending with the set budget. You can also fetch values from previous years’ actuals and set the new budget. Thus, budgeting will help you take informed financial decisions for developing your business further.

To do this: Go to Admin > Budgets.




Export Analytic Reports to Zoho Sheet

Export your analytic reports to Zoho Sheet and view them as spreadsheets. You can also export these analytics to other employees from Zoho Sheet or save them as spreadsheets for future reference.

To do this:  Go to Analytics > Run an analytic report > Export as > Export to Zoho Sheet.

7.png


Auto-match Card Feeds and Expenses Created From Receipts

You can now avoid duplicate expenses by auto-matching the expenses created from card feeds, and the expenses created from receipts. Whenever you create an expense from a receipt, Zoho Expense displays all the possible matches of that expense, from the expenses created from card feeds. You can match with one of the expenses or create a new expense.

SMS Notifications (Indian edition)

App notifications can now be sent through SMS. The approvers and submitters can receive notifications when reports are submitted or approved. The following table depicts the notification types and the user roles who will receive SMS notifications:

Notification Type

Received by

Reports Submission

Approver

Reports Approval

Submitter

Reports Rejection

Submitter

Reports Reminder

Approver


Note: As of now, we support SMS Notifications only for the Reports module. However, we're planning to support SMS Notifications for other modules soon.

3.png


Other Enhancements:
  • You can import or export per diem rates that are specific to different locations or departments.

  • We have provided a default user invite email template. You can customize it and use it to invite your employees.

  • If you've integrated Zoho Expense with Forte, you can now reimburse the expenses in bulk via ACH. (US and Canada)

  • You can now import and export advance payments.

  • Besides giving a policy name, you can give a display name for the policies. This is the name that will be displayed to all the users in the organization.

  • You can create Text Box (Multi-line) custom fields for expenses, reports, trips, and advance payments.
  • You can create Multi-select custom fields for reports, trips, and advance payments.

  • With the custom approval option, you can now send your reports for approval to the project head(s) of every expense in a report.

  • You can map the bank accounts under the Paid Through list in Zoho Expense with the corresponding bank account in QuickBooks Online. When you export a report to QuickBooks Online, the expenses that are paid through the mapped bank account in Zoho Expense will be listed under the corresponding bank account in QuickBooks Online.

Try out these features and share your feedback in the comments section below. 

Regards,
Vidhya G.S.
The Zoho Expense team







    Nederlandse Hulpbronnen


      • Recent Topics

      • How to activate RFQ? What if a price list has ladder price for items?

        Where can I find the option to activate request for quotation? How does it work? If the item has ladder price, does it gets calculated depending on how many items are in the cart?
      • Mailk got blocked / Inquiry About Email Sending Limits and Upgrade Options

        Dear Zoho Support Team, My name is Kamr Elsayed I created this account to use for applying for vocational training in Germany. As part of this process, I send multiple emails to different companies. However, after sending only 8 emails today, I received
      • Can't join canal Developers Zoho User

        Hello, I received an invitation to join this channel, but I get an error when I try to join it, and I get the same error when I go to the Zoho Cliq interface > Search for a channel. Is this because I don't have a license linked to this email address?
      • Desk Email reply - set default font / use custom font

        Hello, in our e-mails, which we send to our customers, a certain font must be used (Corporate Design): Segoe UI https://en.wikipedia.org/wiki/Segoe#Segoe_UI How can this be included? How can this be set as the default font to ensure that this font is
      • PDF Templates - Checkbox Borders

        Is there a way to remove the border of a radio/checkbox on a PDF? I'd like to use the function of checkbox but if there's no easy way to remove the border (the PDF form already has a rectangle so it gets cluttered), then I'm forced to create a single
      • Zoho CRM's custom views are now deployable from sandboxes

        This feature is now available for users in the AU, JP, and CN DCs. New update: This feature is now available for users in CA and SA DCs. Hello everyone, We're excited to announce that you can now deploy custom views from sandboxes to your production environment
      • Settings Icon No Longer in ZOHO Desk?

        In ZOHO desk, there has been a gear icon for settings. as of yesterday, it is no longer there. I showed up briefly this morning but is gone again. Anybody else experiecing this?
      • Introducing the all-new email parser!

        Greetings, We are pleased to introduce to you, a brand-new, upgraded version of the Zoho CRM Email Parser, which is packed with fresh features and has been completely redesigned to meet latest customers needs and their business requirements. On that note,
      • Tip #43 - Track, Review, and Analyze Your Assist Sessions with Reports-'Insider Insights'

        Did you know you can generate detailed reports for both remote support sessions and unattended access sessions in Zoho Assist? This makes it easy to monitor technician activity, measure efficiency, and review customer interactions. Let us now take a closer
      • Function #20: Custom calculation in item table of invoices

        When you create an invoice in Zoho Books, the 'Amount' of a line item is typically calculated as the product of the "Quantity" and the "Rate" of the item. For instance, if an item has a sales rate of $50 and a quantity of 5 is sold, then the amount would
      • CBSA - GST CHARGES on imports

        Hi there, We have a questions about landed cost categorization. We received a shipment from overseas. CBSA invoiced us for the GST on the items. Now we entered the CBSA-GST as a separate bill and attached it as landed cost to the main invoice based on
      • Simplified Call Logging

        Our organization would like to start logging calls in our CRM; however, with 13 fields that can't be removed, our team is finding it extremely cumbersome. For our use case, we only need to record that a call happened theirfor would only need the following
      • Sub form doesn't as formula field

        Is it possible to get formula field in sub form in futures?
      • Week date range in pivot table

        Hello, I need to create a report that breakouts the data by week.  I am using the pivot table report, and breaking out the date by week, however the date is displayed as 'Week 1 2014' format.  Is there anyway to get the actual dates in there? ex. 1/6/2014-1/12/2014 Thanks,
      • How do I get Status History data of my Projects?

        I want to build a table in Zoho Analytics that Groups by Date, when Projects entered a certain status. I cannot find Status History or any such useful data available in the Setup of my Data Source sync. Please advise how I can achieve this?
      • Is it possible to hide fields in a Subform?

        Since layout rules cannot be used with Subforms, is there another way, or is it even possible, to hide fields in a subform based on a picklist fields within said subform? For example, if the Service Provided is Internet, then I do not want to see the
      • Weekly Tips :Instantly find what you need with Attachment Viewer

        Your inbox must be packed with project emails, shared notes, and scattered attachments. You are looking for one specific file—a presentation slide or maybe a media clip from a team update—but don’t want to dig through endless email threads or switch between
      • Putting Watermark on Zoho Sheet

        Can this be done?
      • Missing Zoho Desk integration option for form workflows

        According to the help page "Configure Zoho Desk integration in form workflows" we should be able to select Zoho Desk as an integration target but when I open the integrations list then Zoho Desk is not being listed in it. We are on the Premium plan which should already support Zoho Desk integrations.
      • Gantt for 2 or more projects

        Hello, I'm trying the free version of your produtc. It is veryyy good!!!! I don't know if in the Standard plan, I can overview a Gantt Graph for 2 or more Projects Milestone. This would be very helpfull for managing teams and taking decisions about who I will assign a task to. In the paid plan Do I have this possibility? Thank you.
      • Integrating a Zoho Project Gantt Chart into Reports

        Is is possible to integrate a Zoho Project Gantt Chart into a Zoho Report Dashboard. I am in the process of creating Project Status Dashboards for the projects that we track in Zoho Projects and I would like to incorporate the gantt chart within Reports.  Please let me know! Thanks
      • ZOHO BOOKS - EXCESSIVELY SLOW TODAY

        Dear Zoho Books This is not the first time but it seems to be 3 times per week now that the system is extremely slow. I work on Zoho Books 95% of my day so this is very frustrating. Zoho you need to do something about this. I have had my IT guy check
      • Gantt Chart - Zoho Analytics

        Are there any plans to add Gantt Charts capabilities to Zoho Analytics?
      • Displaying related quotes in sales order and back

        Hi, My colleague liked to see to which sales orders, the quote has been converted. Quote shows Invoices, but not SO. Same, they would like to see the quotes in the sales order, as they can see invoices, packages, shipment, How can we achieve this ? Thank
      • Tip of the Week #71–Auto-move incoming messages to the right inboxes with keywords

        We all know that customer-facing teams, especially your sales and support teams, can’t afford to miss even a single customer conversation. But sometimes, sales queries or support requests can easily get lost in a crowded inbox or even end up in the wrong
      • Clearing Fields using MACROS?

        How would I go about clearing a follow-up field date from my deals? Currently I cannot set the new value as an empty box.
      • Migrating a Zoho Forms form into Zoho Creator

        Hi, How can I migrate my Zoho Forms form into Zoho Creator? Thanks. Truly, Emad
      • Is there any way to recall an email sent using Zoho CRM?

        If an email is sent using Zoho Mail, there is a recall option/functionality that is available to the sender. Is there any way to recall an email if it was sent using Zoho CRM? I can't seem to find that option. Any help would be appreciated.
      • Quick Create needs Client Script support

        As per the title. We need client scripts to apply at a Quick Create level. We enforce logic on the form to ensure data quality, automate field values, etc. However, all this is lost when a user attempts a "Quick Create". It is disappointing because, from
      • is it possible to add more than one Whatsapp Phone Number to be integrated to Zoho CRM?

        so I have successfully added one Whatsapp number like this from this User Interface it seems I can't add a new Whatsapp Number. I need to add a new Whatsapp Number so I can control the lead assignment if a chat sent to Whatsapp Phone Number 1 then assign
      • Problem with reports due to "Connected" items change - Yes this IS a problem

        Now that the change has been made to use "connected" items I can no longer run the reporting I need in CRM. I should be able to start with Deals as the parent, connect down to the Account (Account_Name) on the deal as the child, then to any child items
      • Introducing notifications in the vendor portal

        Imagine this: You're a recruiter working with multiple vendors on a high-volume hiring project. You’ve just updated a job description after a last-minute change from the hiring manager. One of your vendors, however, is still working off the older version
      • CRM limit reached: only 2 subforms can be created

        we recently stumbled upon a limit of 2 subforms per module. while we found a workaround on this occasion, only 2 subforms can be quite limiting in an enterprise setting. @Ishwarya SG I've read about imminent increase of other components (e.
      • LESS_THAN_MIN_OCCURANCE - code 2945

        Hi I'm trying to post a customer record to creator API and getting this error message. So cryptic. Can someone please help? Thanks Varun
      • How to update "Lead Status" to more than 100 records

        Hello Zoho CRM, How do I update "Lead Status" to more than 100 records at once? To give you a background, these leads were uploaded or Imported at once but the lead status record was incorrectly chosen. So since there was a way to quickly add records in the system no matter how many they are, we are also wondering if there is a quicker way to update these records to the correct "Lead Status". I hope our concern makes sense and that there will be a fix for it. All the best, Jonathan
      • Analytics for notes created

        Is there a way I can see how many notes were created per day? Via reporting or analytics?
      • Add Custom Reports To Dashboard or Home Tab

        Hi there, I think it would be great to be able to add our custom reports to the Home Tab or Dashboards. Thanks! Chad
      • No TDS Deduction

        In some of our case, where we are reselling items at the same rate we purchased. In this scenario, Indian IT Law has a provision to request customer not to deduct TDS if the transaction value is same. TDS is paid by us (intermediary reseller) before we
      • Cannot update Recurring_Activity on Tasks – RRULE not accepted

        Hello, I am trying to update Tasks in Zoho CRM to make them recurring yearly, but I cannot find the correct recurrence pattern or way to update the Recurring_Activity field via API or Deluge. I have tried: Sending a string like "RRULE:FREQ=YEARLY;INTERVAL=1"
      • Add image to report...

        Greetings, I send a weekly color coded report via Creator email. I would like to add the legend somewhere in the report. Header, footer where ever. I have the legend saved on Google Drive and can access it via shared link. Sure someone has wanted to add
      • Next Page