What's New in Zoho Billing | Q3 2025

Hello everyone, 

We are excited to share the latest set of updates and enhancements made to Zoho Billing in Q3 2025. From the latest GST updates to multi-level discounting, Zia-powered report summaries, and customizable web forms, these updates are designed to make your billing operations faster and more intuitive.

If you missed the previous updates, you can check out What's New in Zoho Billing Q2 2025.

Scan To Add Items in Invoices

Zoho Billing now supports the Scan Items option in invoices, allowing you to quickly scan and add them to invoices. You can also scan an item multiple times to increase its quantity in the existing line item.

You can find it in: Sales > Invoices > Edit or create an invoice > Scan items. 

Apply Multi-Level Discount to Transactions

You can now apply discounts at both the line-item level and the transaction-level simultaneously. This means that you can offer specific discounts on individual items or services while also applying an overall discount to the entire transaction. 

Let's say you run a weekend sale and would like to provide a 10% discount for some items and offer a 5% transaction level discount as a part of your weekend sale. You can do this using the Multi-Level Discount option.

Go to Settings > General > Do you give discounts? > At Line Item Level and at Transaction level.

Gold Movements is Now Supported in e-Way Bills [India Edition]

You can now generate e-way bills for gold intra-state movements in Zoho Billing.  

Set the threshold value for generating e-way bills when transporting gold items within the same state. You can then start creating e-way bills for gold movements from the e-Way Bills module under Sales on the left side bar.

Here's how you can configure the threshold: Go to Settings > e-Way Bills > GSTIN which is connected to the e-Way Bill portal > Configure Threshold.

Access Widgets in Your Preferred Language

We’ve enhanced language customization to help you have a localized experience when accessing widgets.

You can define key–value pairs in language-specific JSON files (for example, en.json, ta.json, etc.) and display the widget content based on your organization’s language.

Create language-specific JSON files with key–value pairs and upload them into your widget when you access the widget, and the content in your widgets will automatically appear in that language.

Postpone Subscriptions' Billing Date

You can now change the Next Billing Date of subscriptions. When you change, it you can view the charges for the extended period and choose how you would like to handle the charges.

You can:

• Choose to charge for the extension; a prorated child invoice will be generated based on the length of the extension.

• Or, you can choose only to change the billing date. This will add the prorated amount to the invoice generated on the next billing date.
  

This gives you more flexibility in managing billing dates. You can also view the prorated amount for the adjusted days before charging your customers.

​

View Proration Break-Up in Subscription Summary

The Subscription Preview page has been enhanced to give a clearer view of prorated charges for plans and addons. The summary section now shows the detailed proration break-up for each plan and addon. To see this, go to the view full details in the Subscription Preview page.

Introducing PayNow Payment Method

We now support PayNow as a payment method via Stripe integration. PayNow is a Singapore-based payment option that lets your customers pay in SGD by scanning a QR code through supported banks and non-bank financial institutions.

Note: This payment method is not supported in the India edition of Zoho Billing.

Generate AI Summaries with Zia Insights

You can now use Zia Insights to generate AI-powered summaries, detect anomalies, spot top contributors, compare performance over time, and forecast trends within reports. Zia Insights can identify any unusual spike or dip in your reports, highlight the possible cause, give region-specific analysis, and can also predict future trends based on your organzation's records. Learn More

Increase API Limits From the API Dashboard

Admins can now temporarily increase API limits directly from the API Dashboard. You can boost your API limit by 50% of your current plan for one week, with automatic reset afterward. You can request multiple boosts consecutively once the previous one expires and can also purchase additional API addons directly from the dashboard.

This enhancement provides greater control, faster response to usage surges, and a streamlined workflow to keep your operations running smoothly.

To increase your API limits, go to Settings > API usage > Purchase API Add-on or Increase API Limit Temporarily.

Lookup Custom Fields Support for Locations

We've now introduced lookup custom fields for Locations. You can now use lookup custom fields for Locations in both Custom Fields and Custom Modules.

While creating a new custom field, select Lookup as the data type and select Locations from the Module dropdown. While creating a custom module, add a section to your module and select Locations.

Customize PDF File Names

You can now customize PDF file names during export. You can set how your PDFs should be named using placeholders of transaction numbers, dates, customer names, organization names, and salesperson names.

To do this, go to Settings > Customization > PDF Templates > Configure Export File Name to set it up.

Create Web Forms for Custom Modules

We have introduced Web forms to collect and create records directly in a custom module via a unique link. You can configure layouts, success actions, and CAPTCHA. Once the web form is created and the unique link is generated, users can access and submit data. The submitted data will be stored in the module upon approval. Learn More

Navigate to Settings > Developer & Data > Web Forms to create a new Web form.

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Other Feature Enhancements

• Zoho Billing now supports the new GST slabs. Migrate to the revised 18%, 5%, and 40% slab, using the banner of your organization to update rates (via HSN/SAC), preview changes, schedule migration, track progress, and download audit-ready files.
  
  

• You can now use the column customization and custom views in Timesheet, allowing users to select preferred columns and create personalized views for easier timesheet management.
  
  

• We have enhanced our Custom Modules, you can now attach up to 10 documents for each record in your custom modules. Learn how it works.
  
  

• Zoho Billing now supports custom views for Sales Receipts, allowing you to personalize and organize your sales receipt list view.
  
  

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We hope you enjoy exploring these new features and enhancements in Zoho Billing! Each update is designed to make your billing experience simpler, smarter, and more efficient.

We’ll be back with even more improvements as we continue to elevate your billing and subscription management experience.

You can also visit the What's New timeline for bite-sized information about our previous feature updates and enhancements. If you require any assistance, please write to our dedicated support team at support@zohobilling.com – we'd be happy to help!

• Topic Participants

• Prashandini J

  

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