Spreading Love, One Ticket at a Time

At Zylker Techfix, customer service wasn't just about solving issues, it was about creating meaningful human connections. The team believed that every interaction was an opportunity to understand their customers better and offer solutions that truly made a difference.

Understanding the Customer

Customer service is about showing love for customers and loving what you do. Every ticket is an opportunity to connect, solve problems, and make customers feel valued. Zoho Desk became the heart of Zylker Techfix operations to help them do just that.

The Ticket Module: A Treasure Trove of Insights

The Tickets Module records every interaction with the customer. This place helped establish relationships with customers. 

The team discovered the Ticket tabs as a wealth of features to understand their customers better:

• Conversation Module held records of the ticket conversations and private comments, helping them keep an eye on interactions with the customer, ensuring no detail was missed.
  
• Under the Resolution Tab, they mandated recording resolution to track customer actions, ensuring every issue was resolved with care.
• The Parent-Child ticket feature linked related tickets, making it easier to see the bigger picture and provide consistent support.
• Time Entry Module kept them in track with billable hours and time spent on tickets, ensuring efficiency and transparency. 
  
• The History Tab offered insights into past interactions, allowing agents to filter by incoming responses, outgoing replies, comments, and attachments. This was crucial for tracking ticket progress and ensuring timely resolutions.
  
• The Geo-Location Module is another powerful tool that works well with the Zoho Desk App. This enables to track the location of field service representatives, ensuring real-time updates and better service coordination. 
  
• The Activity Tab helped filter activities based on specific criteria, providing a detailed view of customer interactions.
  
• Approval Tab facilitated streamlined approval processes, ensuring that responses requiring managerial review were promptly addressed. 
  
• The Attachment Module helped in organizing and accessing customer-related documents easily.
  

Note: For early access to the Parent-child ticket feature, request here. This applies to Professional and Enterprise users only.

A Smarter Approach to Ticket Management

At times, when Zylker Techfix experienced a surge in tickets, the Ticket Detail banner on the left provided the following details on the ready-to-use extensions:

• Ticket Properties showed the customer and ticket information
  
• Field Predictions auto-filled customer details, saving time.
  
• Zoho's AI, Zia leveraged the Answer Bot to provide solutions based on the knowledge base created by the user within Zoho Desk.
  
• The Ticket Follower option let them keep a track of the tickets handled by them or other agents.
  
• The Ticket Timeline let them keep an eye on the previous cases handled for the client in the specific Department or All Department. Within a specific department, agents could also merge tickets for efficient handling.
  
• To ensure visibility across departments, the Share Ticket Option allowed teams to share tickets with different departments while maintaining appropriate access controls such as Full Access, Restricted Access, or Read-Only Access.
  

How would you love it if you could see all the insights in one place?

Presenting three essential extensions to stay on the go with customer service:

1. Customer Insights for Zoho Desk: Know Your Customers Better

The value of customer service grows as you gain deeper insights into your customers by understanding their experiences, emotions, and the journeys they have taken with your brand.
How well do you know your customers?

With Customer Insights for Zoho Desk located on the Ticket Detail panel on the left, you can access key interaction details, including response times, resolutions, the number of tickets handled, and happiness ratings. These insights help build stronger relationships and enhance service quality.

In customer service, care is more than just providing solutions.

2. Ticket Insights for Zoho Desk: A One-Shot View

Install Ticket Insights for Zoho Desk from the Marketplace Extensions to enhance your ticketing experience.

Where can you view the insights?

1. Open a ticket in Zoho Desk.
   
2. Click on the Marketplace  icon next to the Ticket Subject.
   
3. Maximize Ticket Insights for a detailed overview.
   

This tool gave them a one-shot view of:

• Threads: The number of incoming and outgoing threads within a ticket.
  
• Average Thread Handling Time: How quickly they were resolving issues.
  
• Ticket Module Usage: A detailed web of how each module was being utilized.
  

3. Ticket Status Lifecycle for Zoho Desk : At a Glance

Install this extension from Marketplace  icon on the top right. You can view the Ticket Status Lifecycle on the Ticket Detail panel on the left.

The Ticket Status Lifecycle provides detailed insights into ticket status changes, including the exact time of each update and the agent responsible for the modification. These insights help identify bottlenecks and assess the efficiency of support processes.

For example, tracking the duration a ticket remaining in a particular status can highlight areas that need improvement. Additionally, the extension allows users to filter the timeline to focus on specific statuses, such as "Open", "On hold", or "Waiting on Customer", or "Pending Approval."

This level of detail ensures that support teams gain a clear and chronological understanding of each ticket’s progression, enabling more informed decision-making and process optimization.

Wrap Up 

This helped Zylker Techfix capture critical information in a short time, enabling them to stay on top of their game and offer proactive support.

Zylker Techfix realized that customer service is an act of love. With Zoho Desk and its extensions like Customer Insights, Ticket Insights, and  Ticket Status Lifecycle, they understood their customers better, engaged with them meaningfully, and delivered solutions that brought joy.

And so, they continued to spread love, one ticket at a time.

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